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1:1 Meeting
Through Learned, we help employees and their coach(s) have good conversations. Of course we do this using the review cycles, the formal conversations in the organization. In addition, your organization could also record 1:1 meeting. These are the more informal conversations between an employee and coach, or between employees themselves. Think weekly 1:1's, check-ins or Bila's. You are not given tasks to prepare for the conversation, unlike in reviews.
In a 1:1 meeting, you can add any topic you want to discuss with your interviewer. Think of a topic you want to discuss once, or maybe you want to discuss one of your goals because you are running into something.
Both you can create conversations with your coach and your coach can schedule conversations with you. This article goes into more detail on how you as an employee can create and have conversations.
💡: You can also create an informal (1:1) meeting with multiple participants. In that case we speak of a 'Team meeting'. Useful, for example, if you want to schedule a recurring monthly meeting with your (project) team.
Creating 1:1s or team meetings
You can create and access 1:1 and team meetings by going to '1:1s' in the left-hand menu. This takes you to an overview page where you can see all the meetings you are participating in. On the overview page, there is a 'Employee' column. If you see a profile picture here, it means the 1:1 meeting is about the person shown in the photo. So, if the 1:1 meeting is about you as an employee, you will see your own profile picture here.
❗️Note: The overview page only shows future 1:1 meetings. Are you looking for a 1:1 call from the past? Then use the filtering option.
Using the 'Create Meeting' button, you can set up a meeting with a colleague, coach, or team. To create a 1:1 conversation, follow these 3 steps:
Step 1: Details
Choose a 1:1 template (optional)
💡: Admins can create 1:1 templates to support you with sample questions and talking points. When you select a template from the dropdown menu, the name, description, and questions from the template are automatically loaded. You can then adjust these for each conversation as you wish.
Give the 1:1 meeting an appropriate name, e.g., 1:1 Hannah & Marco.
💡: Always include the name of the employee the 1:1 meeting is about, so you can easily find it in the list of 1:1s you conduct.
Set a date and time. Then choose whether it should be a recurring 1:1 meeting, for example, weekly or monthly. An email invitation is automatically sent for all conversations and will appear in all types of calendars.
💡: When you create a recurring 1:1 meeting, it is automatically scheduled for the next 3 years at the frequency you specified. You can adjust the end date.
Optionally add a meeting link
When creating a 1:1 or team meeting, you also have the option to add a digital meeting link. This is useful for setting up a series of meetings. If your team member happens to be working from home or remotely during any of the scheduled times, the meeting can still take place.
❗️Note: This option is only visible once the calendar integration has been set up. Depending on the calendar you have connected, you will see the option to add a Google Meet or Microsoft Teams link.
📚: Read this article for more information on setting up a calendar integration.
Step 2: Guests
In step 2 you select the people you want to have the meeting with. This can be 1 team member, multiple team members, or a combination of different team members and other coaches.
When creating the 1:1 meeting, you can indicate whether it concerns a specific employee. By doing so, you also ensure that the sidebar in the 1:1 meeting is loaded with information about the person the meeting is about.
💡: When having a 1:1 meeting with a colleague to discuss a particular project, leave all sliders off. If this is left off, no sidebar will be visible in the 1:1 meeting either.
Privacy settings
In Step 2, if the 1:1 meeting concerns a specific employee, you can separately specify whether the employee’s coaches and admins are allowed to view that particular 1:1 meeting.
❗️Note: The privacy settings are disabled by default.
Step 3: Talking points
The talking points are the questions that should be addressed during the meeting. In addition to the topics from the 1:1 meeting template, you can add extra topics as you wish or import meeting topics from other templates.
Conduct a 1:1 or team meeting
After you have created the 1:1 meeting, it will appear on the overview page of '1:1s'. In addition, all parties involved will immediately receive an email notification. By clicking on the conversation, you can get started with it. Conducting the conversation works the same way for both the coach and the employee.
💡: When you have created a 1:1 meeting that is about a specific employee, you will see this reflected in the overview of all 1:1 meetings you have scheduled in the 'Employee' column. Do you see a profile picture there? Then you know that this 1:1 meeting is about a specific employee.
Discuss all preset talking points
The various talking points are listed below each other. The participants have a text field for each topic to keep add meeting comments. In addition, attachments can be uploaded to the meeting report. All participants can also add additional topics before and during the meeting.
💡 Text editing with AI:
When preparing a 1:1 meeting, you have the option to use AI to edit your text answers. You can use this for the comments added to the talking points, as well as the summary in the 1:1 report.
📚 Do you want to learn more about how to user text editing with AI? Please read this article.
Have you added new talking points during the 1:1 meetings and would you like to carry them over to the next 1:1? Then you can copy them by clicking on the three dots next to the talking point.
💡: You can easily archive inactive 1:1 meetings. Use the icon in the top right corner of the 1:1 meeting. You can find the archived meetings on the 1:1 page by using the filter.
ℹ️: All 1-1 (sequences) from before September 2025, without future events, are automatically archived.
During the conversation, you can click on the date at the top of the screen to navigate to previous and upcoming meetings. Select a meeting from the dropdown menu or use the arrows next to it. This way, you can also easily see what was discussed last time or what you will discuss in the upcoming 1:1 meeting.
Summary & Next steps
During the 1:1 meeting, you have the option to take notes or define action items (Next steps).
You can find the summary at the top right or below the fixed discussion topics. You can move this pop-up anywhere you like using drag & drop. In addition, all notes are saved automatically.
❗️Note: Initially, your notes are saved as a draft. You need to publish them to make them visible to the other participants in the 1:1 conversation.
Record and Summarize
You can also have your 1:1 conversation recorded and summarized by AI. This allows you to fully focus on the conversation without forgetting to capture important moments.
📚: Read this article for more information about recording and summarizing.
When you choose to record the conversation, first select the language in which the conversation will be conducted.
After the recording, the transcription will be processed by AI into a summary. You can save this as a draft or choose to publish it.
💡: You have the option to use ‘Assist me’ when summarizing the recording. To do this, click on the transcript file. This allows you to regenerate the summary or create a custom prompt.
You can create Next steps from the same place in the meeting where you find the summary. At the top right, you’ll see the ‘Next steps’ button. Assign the created Next step to yourself or (one of) your meeting partner(s).
These Next steps can of course be found and checked off on the Next steps page in Learned, but they will also be visible in the next 1:1 meeting to reflect on.
You can find all your open Next steps via your profile picture at the bottom left – Next steps. You can also access the Next steps page directly from your Home page. From the Next steps page, you can check off your action items as soon as you’ve completed them.
The sidebar in the 1:1 meeting
When the 1:1 meeting is about a specific employee, the sidebar for that employee is loaded. Here you can find more information about the job profile, goals, previous reviews and insights.
In the sidebar you see only the data to which you have permissions:
Admin: sees all tabs and all data
Employee: sees all tabs and data about themselves
Coach: sees all tabs and all data about the team member
Guest (not coach): only sees Goals tab, and only the goals the guest is allowed to see. For example, public goals or goals shared with the team.
💡: If it is a team meeting, and no specific employee is selected that the conversation is about, only goals that you are allowed to see are displayed. So the display may vary from person to person.
📚: Read this article to learn more about the sidebar.
Creating insights from a 1:1
You can send important input from the various conversations directly from the 1:1. Select the relevant text, after which an icon in the form of a light bulb appears. Click this icon to send the input to Insights.
After clicking on the icon, a pop-up appears to create a new insight. This is automatically linked to yourself, or the employee the 1:1 was about. This makes it easier to find all relevant information when preparing for the next 1:1 or a review conversation.
You can find this input under Insights within the platform. You can also see this in the sidebar on the right within both the 1:1 and the review module.
📚: Read this article if you want to learn more about Insights.
Export the meeting report
Finished the 1:1 meeting? All participants of the 1:1 meeting can export the meeting report to PDF, by using the button at the top right of the meeting.
Modify meeting settings?
After publishing a meeting, or a series of meetings, you want to change something? No problem! Just keep in mind the following:
With a series of meetings, when you change the name and description, this change is implemented in all meetings.
In a series of meetings you can change the conversation topics per conversation.
For a scheduled series of meetings, you can change the date per meeting, or for the entire series of meetings.
If you are a series creator, a scheduled series allows you to delete not only a single meeting, but also the entire series or all future meetings in the series. This preserves the content of historical meetings within the series.