Understanding your payment options

Why go cashless?

Dispensaries that accept cashless payments see real results:

20–30% larger cart sizes when customers can pay by card
Faster checkout and fewer walkouts
Fewer mistakes — integrated payments mean totals are always accurate
Bigger tips — card tips tend to be larger than cash tips

Meadow integrates with two cashless payment options, ACH and Debit.

Quick comparison

	Debit	Stronghold
How it works	Cashless ATM	ACH bank transfer via QR code or text
Rounding	$5 - $10	None — exact charges
Hardware needed	Yes (Dejavoo and NexGo Terminals)	No hardware needed
Tipping	Yes	Yes
Best for	In-store	In-store + delivery
Integrated with Meadow POS	Yes	Yes

Debit / Cashless ATM

How it works: Cashless ATM with PIN. The customer's card is charged a rounded amount and the difference is returned as cash back.

$5 - $10 standard rounding
Dejavoo terminal with PIN
Nexgo N82 terminal with PIN
Supports tipping
Fully integrated with Meadow POS

Get started: Let us know in the Meadow Support Chat and we'll introduce you to the debit / cashless ATM partner.

Processing a payment with terminal

Select "Debit" as the payment type on your Meadow POS
Tap "Get Payment"
The customer runs their card on the terminal
Payment completes and syncs to the order automatically

Setup guide: Setting up the Nexgo Payment terminal
Setting up Dejavoo Payment terminal

Stronghold — no hardware needed

How it works: ACH payments collected through the customer's phone. They scan a QR code or get a text link to pay directly from their bank account.

Exact charges — no rounding
No hardware required
Works for both in-store and delivery
Supports tipping
Fully integrated with Meadow POS

Get started: Ask Support Chat for the Stronghold signup form.

Setup guide: Setting up the Stronghold integration

How Stronghold works at checkout

In-store / POS:

At checkout, select the Stronghold payment type
Customer scans a QR code or gets a text link
Customer authorizes payment from their bank account
Once authorized, a "Capture Payment" button appears
Capture the payment to complete the transaction

Online / pre-payment:

Customers can pay online using Stronghold through your Meadow embed menu
If the customer has authorized payment, capture it when you fulfill the order
To edit or cancel an order with a completed payment, use the refund button, then delete the payment

Splitting payments across methods

You can split a single order across multiple payment methods:

At checkout, click New Payment
Deselect "Pay remaining balance"
Enter the amount for the first payment method
Add a second payment for the remaining balance

Example: A customer pays $20 in cash and covers the rest with a Stronghold bank transfer.

Setting up payment types in Meadow

For each payment method you accept:

Go to Settings > Payment Types
Click New
Enter a name, payment method, and any associated fees
Add a fee description if applicable

Note: If you accept payment forms other than cash (debit, ACH, etc.), set them up under Payment Types so they appear as options at checkout.

Common questions

Which payment processor should I choose?

Simplest setup with no hardware: Stronghold
Using a payment terminal: Choose an integrated debit processor if you want customers to pay with a card at the counter.
You can use multiple processors at the same time. Backups are helpful.

Can I use more than one payment processor? Yes.

What does "rounding" mean? Cashless ATM processors charge the customer a rounded amount (for example, $47.50 becomes $50) and the difference is returned as cash back. Stronghold ACH charges the exact amount — no rounding.

How do I handle refunds? Use the refund button on the order, then delete the payment. The process varies slightly by processor. Reach out to Support if you need a hand.