'Event groups' make it quicker to create events for the same clinicians & allow attendance monitoring across all events for that group.
Quicker invitations: Once a group is set up, the same clinicians will be invited to events within that group.
Monitor education program attendance: Download CSV data for all events within the group to see clinicians attendance across events.
Meet accreditation requirements: Ensure clinicians are meeting accreditation requirements (e.g. 80% attendance for Term 1).
When should I create an event group?
There are lots of different scenarios to use event groups to save time and group attendance data for effective program management. The most important part is to create it before making any events so that events are nested within the group! Here are some ideas to get you started:
Grand Rounds / Resident rounds
TPPP Education
RMO Education
Weekly education & training (E.g. Gen Med Interns Term 1)
Sim training
Unit specific training
Masterclass
How to create an event group
You can create a group in a few easy steps, before you start decide if the group will be based on a cohort, role or manually selecting clinicians (User list). If it's based on a cohort then set this up before you begin.
Open Events (Med App > Events).
Create a new group (Create new event group button).
Decide on the group name (including the year can be helpful to differentiate over time).
Select invitee by:
Cohort / Role - Can be selected by the drop down menu and multiple can be selected at a time.
User list (If selecting user list, you can filter based on role attributes or simply search for a name).
Video demonstration
See a quick video demonstration to see how easy it is to create an event group.
Exporting program attendance data
To export program data, which is all current event data within that group. Follow a few simple steps.
Open any event group (Med App > Events > Event group tab > Click on the title of any event group.
Click Download Results.
An export of all program data will be downloaded as an .CSV file.
Open your .CSV file in any program that can manage it like Microsoft Excel
We recommend applying conditional formatting to highlight attendance data & creating some columns to counting a summary of total attendance over the number of sessions.
Editing an event group
You can change who is part of your event group depending on it was set up using roles, cohorts, or user lists.
Find your Event Group and open it by clicking on the title of it.
Once opened, click Edit at the bottom of the page
You can add/remove cohorts, roles or individual users
If Event groups have been with Cohorts - You can change which users are part of that cohorts by opening edit cohort user list
Event groups made with a user list - You'll be able to add and remove users from this list.
once edits have been made 'Save changes'
Any future events created will be sent to the updated list.
