Gold Star Orientation Checklist (NZ)

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Effective orientation and handover becomes increasingly important as junior doctors are faced with patients with more complex, multiple comorbidities, rising service demands because of workforce shortages, and a growing need to teach undergraduates as they move through the system (MJA 2007; 186: S37–S39 )

Timeframes for uploading	Category	Gold Star Hospital
Sept - Nov	Governance - Key Stakeholders that may need to be involved in getting resources ready for orientation	Corporate Clinical Senior Junior Intern (1.5) Operational Unit Supervisor (5.2) District coordination as necessary (2.3.2)
Nov - Dec	Clinical/Org Content should be: Up to date Concise Relevant Regularly viewed	Phone Directory Hospital Orientation (3.4.1) Parking Breastfeeding Room Salary Packaging JMO Flexible training arrangements (3.5.1) JMO access to PDL/AL (6.2.3, 6.2.5) Training Program Info (6.3.1) JMO Training Appeals Process Training dispute resolution (6.4.1; 6.4.2) Employment campaign inc appointment criteria (6.1.2) Supervisor objectives 2.1.4, 7.1 Learning Facilities (8.1) Adverse Event Reporting Needlestick Injury escalation Departmental Orientation Supervisors Identified (6.1.3) Training Objectives Rosters Term Handover/ROVERS (3.2.7) Term Assessment process Unit Evaluation survey process Informed Consent Resources (3.2.8) After Hours Resources Antibiotic Guidance Common Calls/Consult Guide Discharge Summary guide
Nov - Dec	Get Involved /Engagement Content JMO Committees Safety and Quality Audits Value based care ie Choosing Wisely Quality Improvement Research	Get Involved Tile in Med App activated Audit/QI/Research opportunities (5.3) JMO Committee Info (1.5) Info re How to give feedback/make edits in Med App
Nov - Dec	Wellbeing Content	Self care resources (3.3.4) GP registration resources (6.2.4) Local contacts for escalating concerns (3.3.4) Crisis support contacts Employee Assistance Program (6.2.2) Bullying/Harassment escalation guide (6.2.1) Career Advice/Mapping (6.2.2) Training dispute resolution (6.4.1; 6.4.2) Critical incident debriefing guidance Peer Mentoring/Support Fatigue Risk Guide
Sept - Nov	Intern Orientation Prep	New User List (.csv) generated Update user roles - change other users to new role “Heads Up Re:Med App” email template drafted sent Welcome Orientation Letter Mailout Drafted Sent Orientation Evaluation Surveys Drafted New clinicians invited to account Invitations to orientation sessions sent QR codes embedded in presentations or printed
	Resident orientation Prep	New User List (.csv) generated Update user roles - change other users to new role “Heads Up Re:Med App” email template drafted sent Welcome Orientation Letter Mailout Drafted Sent Orientation Evaluation Surveys Drafted New clinicians invited to account Invitations to orientation sessions sent QR codes embedded in presentations or printed
	Registrar	New User List (.csv) generated Update user roles - change other users to new role “Heads Up Re:Med App” email template drafted sent Welcome Orientation Letter Mailout Drafted Sent Orientation Evaluation Surveys Drafted New clinicians invited to account Invitations to orientation sessions sent QR codes embedded in presentations or printed
	Post Orientation Week	Mailout linking to Evaluation Survey and Wellbeing Resources Attendance reports downloaded and filed away in accreditation folders as necessary

(*) NZMC JMO Training Standards Alignment/Support

How to send a Mailout

Gold Star Orientation Checklist (Aus)

Orientation Phase 1: Preparation & templates

Orientation Phase 2 Onboarding clinicians to Med App and your Hospital

Send an orientation message using Mailouts