Overview
The Receive PO button receives a whole purchase order (PO) in one action from the web app. Logiwa IO uses the details already entered on the PO lines (receiving location, lot, expiry date, production date, LP type and LP number), so nothing is scanned. Use it when the PO data is accurate. To scan items at the dock, use Receiving by Purchase Order (Mobile).
When to use it
The PO lines already hold the correct quantities and attributes.
The goods were checked elsewhere and only need to be booked into inventory.
Prerequisites
The PO status is Pending.
Lot, expiry date, production date, receiving location and LP details are correct on each line. Update them first if needed, see Edit a Purchase Order.
Any LP on a line is empty or a new LP number. An LP that already holds stock works only in one case (see LP rules below).
Receive a purchase order
1. Select the PO
Go to Purchase Orders and select one PO with the Pending status.
2. Receive
Click Receive PO above the grid. A success message appears, the PO status changes to Completed and the Actual Receiving Date is filled in.
You can also open the PO and click Receive PO on the details page.
⚠️ Receive PO works on one PO at a time and only on Pending POs. For a Started PO, Logiwa IO shows “‘Receive PO’ cannot be used when PO is started”. Receive the rest on mobile instead.
Where the received items go
The PO line has | Where the items go | Example |
Receiving Location and LP | Into the LP, and the LP is moved to the line’s Receiving Location | LP-100 is moved to DOCK-02 with 5 units |
Receiving Location only | Into the line’s Receiving Location | 5 units in DOCK-02 |
LP only | Into the LP, and the LP is moved to the warehouse’s Default Receiving Location | LP-100 is moved to the default receiving location with 5 units |
Neither | Into the warehouse’s Default Receiving Location | 5 units in the default receiving location |
💡 The line’s Receiving Location always wins. The warehouse’s Default Receiving Location is used only when the line has none.
LP rules
LP on the line | Result | Message |
Exists and is empty | The items are received into the LP and the LP is moved as shown above | — |
Doesn’t exist yet | A new LP is created with the line’s LP type and the items are received into it. If several lines use the same new LP number, one LP is created and holds all of them | — |
New LP number used on lines with different LP types | Receiving is blocked | “LP Number already exists for another LP Type in the same warehouse” |
New LP number on lines with different SKUs, and the LP type allows only 1 SKU | Receiving is blocked | “Multiple SKUs for the LP are not allowed ([LP])” |
Holds stock in the warehouse’s Default Receiving Location, and the line has no Receiving Location | The items are added to the LP | — |
Holds stock in the Default Receiving Location, and the line has a Receiving Location | Receiving is blocked | “The selected License Plate already contains inventory in a different location. Please use an LP located in the Default Receiving Location or an empty LP to continue. ([LP])” |
Holds stock in any other location, including the line’s own Receiving Location | Receiving is blocked | “This LP contains inventory” |
Number already used by an LP of another LP type in the warehouse | Receiving is blocked | “LP Number already exists for another LP Type in the same warehouse” |
When receiving is blocked, nothing is received and the PO stays Pending. Put an empty LP or a new LP number on the line, then click Receive PO again.
Other rules
Receiving verification: if the client checks physical attributes in Prevent mode and any line has a product with missing dimensions, weight or volume, nothing is received and the error lists the SKUs. In Warn mode the PO is received. See Handling Missing Physical Attributes During Receiving.
Keep PO Number on Inventory: if it’s turned on for the client, the PO number is kept on the received inventory. See Keep PO Number on Inventory.
Mandatory Photo Capture on the PO type applies only to mobile receiving. It doesn’t block Receive PO.
Limit: up to 1,000,000 units in one Receive PO action.
Common questions
I get “This LP contains inventory”. What should I do? The LP on one of the lines already holds stock. Put an empty LP or a new LP number on that line, then receive again.
Can I receive several POs at once? No. Receive PO works on one PO at a time. Select a single Pending PO.
Can I undo a web receipt? Yes. Cancel the received lines from Receiving History. See Cancel a Received Line.