Overview
Receiving turns inbound stock into available inventory in Logiwa IO. Most receiving is done against a purchase order (PO), so receivers can compare what arrived with what was ordered. This article shows the ways to receive, the settings that shape receiving and what a receipt changes.
When to use it
You want to choose the right receiving method for your team.
You want to know why two POs behave differently during receiving.
You want to know what is updated when something is received.
Prerequisites
A PO in Pending or Started status. A Completed PO must be set back to Started before more can be received. See Purchase Order Statuses and Lifecycle.
Ways to receive
Method | What it’s for | Article |
Receive PO (web) | Receiving a whole Pending PO in one step, with the details already on the PO lines | |
Receiving by PO (mobile) | Scanning products and entering quantities at the dock | |
One-by-one receiving (mobile) | Scanning every unit separately. Used when the PO type has Allow One by One Receiving on | |
Cross-dock receiving (mobile) | Receiving stock that goes straight to outbound without putaway | |
Open API | Receiving from another system |
💡 On mobile you can receive to a location, into an LP or onto a parent LP. See Receiving to an LP or Parent LP (Mobile).
What controls receiving
Setting | What it changes | Article |
PO type | Over-receiving and adding products not on the PO, lot / expiry / production date / pack type matching, auto complete, one-by-one and cross-dock receiving | |
Receiving Location on the PO line, warehouse Default Receiving Location | Where items received with Receive PO go. The line’s location wins; the default is used when the line has none | |
Product tracking (lot, expiry, production date, serial number) | Which details receivers must enter for each product | |
Receiving Verification (client) | Warns or blocks receiving when a product has no dimensions, weight or volume | |
Keep PO Number on Inventory (client) | Writes the PO number on the received inventory | |
Received PO notification (client) | Emails the receiving report when a PO becomes Completed |
What a receipt changes
Record | What changes | Article |
Inventory | Added to the receiving location, LP or parent LP | |
PO status | Pending becomes Started at the first receipt. The PO becomes Completed with Receive PO, with Change Status, or automatically when the last open line is received if the PO type has Auto Complete Purchase Order on | |
Actual Receiving Date | Filled in when the PO becomes Completed; cleared if it is set back to Started | |
Receiving History | One row per receipt, with the user, date, location, LP and attributes | |
PO Receiving Report | Received quantity and difference per PO line |
After receiving
Put the received stock away. Logiwa IO can suggest a putaway location right after receiving on mobile. See Suggest Putaway Location When Receiving (Mobile).
To undo a receipt made by mistake, cancel it from Receiving History, one received line at a time. If nothing is left received, the PO goes back to Pending. See Cancel a Received Line.
⚠️ A receipt can’t be cancelled when the PO is Completed or when the received stock has already been moved to another location.
Common questions
Which method should my team use? Use mobile receiving when the stock must be checked and scanned at the dock. Use Receive PO on the web when the PO lines already hold the right details and the goods don’t need to be scanned.
Why does receiving behave differently for two POs? They probably use different PO types, or belong to clients with different settings. Check the PO type and the client settings in the table above.
Can I use Receive PO on a Started PO? No. Logiwa IO shows “'Receive PO' cannot be used when PO is started”. Receive the rest on mobile instead.
Can I receive several POs at once? No. Receive PO works on one PO at a time.