Nearo Rooms let you run a live one-to-one session using your personal Room link, so guests can join from any device without an account.
How Rooms work for hosts
Every host in Nearo has a dedicated Room that belongs to them.
Your Room link stays the same and can be shared with anyone you want to meet with. Guests can join from a computer, tablet, Chromebook, or phone using a web browser — no Nearo account or app required.
You must be in your Room before a guest can join. When a guest arrives, you will see a notification to admit them.
Opening your Room
To start your Room and make it available for guests:
Open the Nearo desktop app.
Click Open Room.
Your Room is now open and you can admit guests.
🔔 Guests cannot enter your Room until you have clicked Open Room and are present in the session.
Adjusting your video and audio before admitting a guest
When you open your Room, you can adjust your video or audio before you admit a guest, so you are ready before the session starts.
Click the camera icon to turn your video on or off, or click the down arrow next to it to choose a camera.
Click the microphone icon to mute or unmute yourself, or click the down arrow next to it to choose a microphone or speaker.
Admit your guest when you are ready.
Sharing your Room link
You can invite someone to join your Room by sharing your Room link.
Copy your Room link from the Nearo desktop app or Dashboard.
Paste it into an email, text message, or any messaging tool and send it to your guest.
💡 Your Room link does not change, so you can share the same one with students or guests repeatedly.
💡 Both the Nearo desktop app and Dashboard include ready-to-send invitation text for students, families, and guests. See Sharing a Room invitation from Nearo.
Admitting a guest
When a guest joins your Room, they enter a waiting area. You will see how many people are waiting from the participant icon.
Click the participant icon to see who is waiting.
Select Admit [Name] to let them into the Room.
Select Decline [Name] to remove them from the waiting list.
💡 For more guest controls — including switching between guests, removing a guest mid-session, and ending the session for everyone — see Managing guests in a Nearo Room.
What you can do in a Room
As the host, you have access to all standard session features:
Audio and video with your guest
Share your screen so the guest can see what you are working on
Share your computer's audio along with your screen
Allow your guest to control your screen using remote control
🔔 In a Room, only the host can share a screen. Guests can see and control the host's screen but cannot share their own.
Closing your Room
To end the session and close your Room:
Click Close Room in the Nearo desktop app.
The session will end for both you and your guest.