Overview
This is a walkthrough of the features and workflow of the Pre-Scanning & Receiving section of Neatoscan Books. Due to the user permissions set up for your account, the interface of your Pre-Scanning & Receiving page may vary from the one shown in this article. If you are looking for information about listing for FBA, a future article will cover this subject and will be linked here.
Layout and Navigation
The Pre-Scanning & Receiving page is primarily used to pre-scan and list your items to the marketplaces of your choice. There are many options and a large amount of data displayed when using this section of the software. In the image and text below, the main functions are explained.
Navigation Bar: There are seven tabs in the navigation bar at the top left corner of the screen. These tabs are briefly summarized below.
Details: This is the main screen you will utilize to scan and/or list items.
Search: This tab allows you to search for items using “Live Look-up”, which gives you the most up-to-date information but can be slower than a downloaded database.
Warehouse: Your warehouse locations can be created and selected here.
Source: The source you receive items from can be created and selected here.
Snippets: This tab allows you to create, delete, and modify snippets which allow you to automate the description writing process.
Scan Stats: The Scan Stats tab will display valuable scanning productivity and result data.
Buyback: Buyback will generate the price you would be willing to pay for an item you scan to make a profit when reselling the item later. The price is determined by your Accept/Reject rules that are set up for your account.
Location, Listing, and Source Details: This bar will display the information you have selected before scanning your item. When listing Merchant fulfilled, you will need to first select a warehouse location where your items will be stored. You will then select a source that records where the items came from. The FBA Shipment, Box, and FC are used for listing to FBA and will be covered in a different article.
Item Details: When you scan your item, valuable information about that item will be displayed here. When using the standard (default) database, you can expect to find the title, sales rank, new prices, used prices, catalog, etc. If you choose to use the extended database, information such as author, binding, edition, genre, publisher, publication date, and category will also be displayed.
Snippets and Listing Options: Snippets contain pre-built descriptions and defaults for your items. They are very useful for improving the speed of your listing workflow. You can customize snippets in the Snippets tab of the Pre-Scanning & Receiving page. To the right of the snippets section are additional listing options. The Shipping option allows you to override the default shipping methods for your listing. Next, the Marketplaces option will allow you to manually select the marketplaces you would like to list your item on. This is helpful when you've set up rules to list items on a specific marketplace, but there's one item you want to exclude from listing there. Lastly, the Collectible option will allow you to list your item as a collectible edition.
Results Bar and On-Screen Keypad: The Results Bar allows you to easily see if the item you scanned is Accepted or Rejected by the rules set up for your account. You are not required to accept or reject items based on the result shown, though it's recommended. The On-Screen Keypad button is to the left of the results bar. When clicking this button, a keypad will appear on the screen so you can manually enter ISBNs if needed. To retract the keypad, click the same button you previously did to expand it.
Item Condition: At the bottom of the image shown, you will see all of the possible item conditions displayed. After you have scanned your item, you can select the condition that applies to the book you’re listing. Once you select the condition, your item will be listed to the marketplaces as the condition selected.
Scanning & Listing an Item
To begin listing items, you’ll need to select a warehouse location and source. First, select the warehouse location that the item is going to. Next, select your source, then scan your item. If it’s accepted, select the snippets and item condition. After selecting the condition, the item will list, and its receipt will print.
Selecting the Warehouse Location
Go to the Warehouse tab on the navigation bar to view the shelf location you would like to shelve your items to. Next, open the Warehouse Layout folder, and select the shelf location or lowest level. This is where you will place your item after you list it. The steps below will demonstrate how to check out a shelf in more detail.
Select the Warehouse tab in the top left section of the screen.
Choose your warehouse location using the drop-down folders and highlight the location you would like to use.
Click the Check Out button to use the highlighted location. Checking out the item ensures that nobody can list to the same shelf as you simultaneously. This eliminates the chance of duplicate item locations.
Select the Details tab in the top left section of the screen to navigate back to your item details page. If Source is not selected, go to source instead.
⚠️ The location you check out must be the lowest level, like a shelf. If you don't have a shelf, the bay will work as well.
Selecting the Source
It’s important to track the source of your items when listing them. This ensures that you know where or how your books were received. You can create a source by going to the Source tab and adding a new one. The steps below will demonstrate how to select your source in more detail.
Navigate to the Source tab in Pre-scanning & Receiving.
Click on your source so it's highlighted.
Navigate back to the Details tab to start scanning (If your warehouse location has been selected).
Creating a New Source
Navigate to the Source tab in Pre-scanning & Receiving.
Click the Add button.
Name the new source.
Click OK to save it.
Scanning the Item
After you’ve selected your warehouse location and source, the next step is to scan an item.
Scanning in the Details Tab is ideal for the quickest results because of the downloaded database. Alternatively, you can use the Search tab to utilize Live Look-up and find your item by Title, Author, ISBN, or ASIN. If you don't have a USB scanner connected to your computer, you can use the on-screen keypad button located to the left of the results bar.
Selecting the Snippets
Once the item has been scanned, the result bar will show either Accept or Reject by default. If it's been accepted, the next step is to choose a snippet. (The program will select the marketplaces for you, if they are not selected, you will need to select them manually or contact support for assistance in adjusting your rules to do so.)
To select a snippet, follow the steps below.
After scanning your item, click on the snippets that best describe it.
Verify that the description accurately describes your item.
Selecting the Condition
The last step in the process is to select the item’s condition. The selected condition will be applied to the marketplaces you have chosen. After the condition is selected, the item's receipt will begin to print out. The images below will display this process.
Choose the appropriate condition that matches your item.
Verify your item listed and the receipt printed.
Listing and Printing the Receipt
After listing your item, a receipt will begin printing. To place the receipt within a book, open the book and insert the receipt snugly against the spine. This ensures that when you close the book and position it on the shelf with the spine facing downward, the receipt will display like a bookmark. This placement increases the visibility and security of the receipt.
Overview of Scan Stats
The scan stats are a great way to analyze the productivity of your team because of the valuable information regarding scans performed. The information included is as follows:
Accept: The number of items scanned with the result Accept.
Reject: The number of items scanned with the result Reject.
Other: The number of items scanned with a custom Accept/Reject tree (A/R tree) result. If your A/R tree has custom nodes with Scan Log IDs, the result will show the letter or number you have chosen for that result and will be in its own column.
Multiple: The number of items scanned that had duplicate results in the database or online.
Invalid: The number of items scanned with the result Invalid. This result is due to the barcode not being recognized when scanned.
From Scanner: The total number of items scanned using a USB Scanner or Bluetooth Scanner.
From 10-Key: The total number of items scanned using the Keypad, which can be opened on the Accept/Reject bar.
Title Search: The number of items searched for using the Search tab and searching the item by title.
Total Scanned: The total number of items scanned using all methods of scanning or searching.
Total Listed: The total number of items listed to a marketplace.
Running a Scan Stats Report
To run a scan stats report, follow the steps below. Note that the images below may differ due to the scan results received. For example, if you do not scan an item that returns the result Invalid, there will not be a column for it in your report.
Navigate to the Scan Stats tab in the Pre-Scanning & Receiving page.
Select your report date and time.
Click the Refresh Scan Report button.
If you have any questions send us an email to support@neatoscan.com. Our support hours are between 8am-6pm CST, Monday to Friday.