Preparing for a new school year involves a number of important steps, and rolling over your data is one of the first milestones in that process. This guide walks through the Move-Up form, including who should complete it, when to submit it, and what to expect before and after your database is moved up. Along the way, it addresses common questions and best practices to help you avoid issues and move forward with confidence.
Use this guide as a reference to understand the process and ensure your system is ready for the upcoming school year.
What is the Move-Up process?
The Move-Up process prepares your jmc database for the upcoming school year by rolling forward key data from the current year. This includes promoting students to their next grade level and carrying forward course-related information, such as state course codes.
Once you’ve completed the process, you can begin building your master schedule for fall, giving you months to balance student requests, teacher assignments, and facility constraints before students select classes in the spring.
What is the Move-Up form used for?
The Move-Up form lets your school notify jmc that you’re ready to roll over to the next school year. It also allows you to request new jmc modules for the upcoming year, so they’re available as you begin planning and setup.
The form also gives your district an opportunity to share feedback, highlight specific needs or goals, and help the jmc team provide timely support for a smooth Move-Up experience.
Who should complete the Move-Up form?
The Move-Up form is typically completed by a front office staff member, administrator, or technology director—someone with the authority to approve changes to your jmc setup, including adding new modules. It can also be a collaborative process and a great opportunity to identify additional modules that could help streamline workflows at your school.
When should the Move-Up form be completed?
You can move up at different points in the year, but what we consistently see is that teams who roll over early feel far more in control of scheduling.
Many schools wait with the intention of handling things later, only to run into tighter timelines and more pressure as summer approaches. Rolling over earlier creates breathing room—giving you time to review courses, balance workloads, and work through conflicts without rushing. While moving up later is always an option, moving up now gives you the time you need to build your schedule with confidence.
How do I prepare my database for Move-Up?
Before you submit the Move-Up form, take a moment to review student records for accuracy and confirm that course details and codes are fully entered. This quick prep work helps ensure the most complete and up-to-date information carries forward into the new school year.
Do updates made after Move-Up transfer to the next school year?
The Move-Up process creates a snapshot of your database at the time it’s completed. Any updates made to student records or courses after that point won’t automatically carry forward and will need to be entered manually in the new school year.
What if I make a mistake on the form or need help after submitting it?
You only need to submit the Move-Up form once. If you notice an error, decide to add a new module, or have questions after submitting, reach out to the jmc support team at support@jmcinc.com. They can review your submission, make any needed updates, and help ensure your database is ready for the upcoming school year.