Whether it’s a minor injury or a recurring issue, jmc’s student visit log makes it easy to document each health office visit. Record the date, time, reason, actions taken, and attach supporting documents—all in one place. You can also log follow-up details to create a complete record of care.
To enter or edit a student visit log, head to Health > Visit Log > Edit Student Visit Log in jmc Office.
Step One: Enter the student’s name in the "Find" field to quickly access and manage their health visit records.
Step Two: Click the "Add New" link to create a new visit log entry, or select an existing visit from the "List of Visits" box and click the "Edit" link to update its details.
Helpful Tip: Customize the display of health visits by selecting your preferred "Sort Order" and "School Year," and check the "Display Deleted Records" checkbox if you'd like to view removed entries as well.
Step Three: Enter the date of the health visit in the "Date" field, or click the calendar icon to select it.
Step Four: Enter the "Time In" and "Time Out" in their respective fields to to record when the visit began and ended.
Fun Fact: Newly added records default to the current date and time, saving you the step of manual entry.
Step Five (optional): Enter a name in the "Referred By" field to identify who directed the student to the health office.
Step Six (optional): Enter the health professional's name in the "Seen By" field to document who provided care during the visit.
Fun Fact: The "Seen By" field automatically fills with the name of the person entering the visit, but you can update it if a different staff member provided care.
Step Seven: Select the appropriate "Reason(s)" for the visit and "Action(s)" taken by choosing from the respective lists.
Helpful Tip: To select more than one, hold the CTRL key (Windows) or CMD key (Mac) while clicking.
Step Eight (optional): Use the "Reason Info" and "Action Info" fields to add brief details—up to 20 characters each—about the reason for the visit or actions taken.
Step Nine: Enter additional comments or notes in the "Comments" box to log important details about the visit.
Step Ten: Click the "Upload Files" button to select and attach a file from your computer to the visit log record.
Step Eleven: Click the "Add File" button to upload and attach a file to the health visit record, or remove the pending file by clicking the "Clear Pending Files" button.
Step Twelve: Click the "Update" link to save changes to the health visit record, or click the "Cancel" link to discard them.
Step Thirteen: Click the "Print" button to generate a PDF that can be saved to your computer or printed for later reference.