What is a 9 Hole Event Series?
The 9 Hole Event Series feature is your "Operation 36 League Manager". It allows Coaches to setup a series of 9 Hole Events before the season even starts.
Why should I use the 9 Hole Event Series?
Planning - Plan and post the dates of your 9 hole events before you begin marketing
Marketing - Attach the 9 hole event series to your programs (so the dates will show up on your marketing pages)
Master Roster - Automate the management of a Master Roster that combines students from multiple programs that are going to be coming to the same 9 hole events.
Scheduling / Communication - Students will see the schedule of your 9 hole events when signing up, and after they register.
Individual Event Management - Your rosters will be populated automatically for each event to make logging scores much simpler.
COMING SOON: RSVP & Parings - In the near future you will be able to get RSVP from students to plan your individual events and also manage pairings.
Note: If you want to learn more about a Master Roster and how it differs from the Individual Event Roster please read this article "What is a Master Roster and how is it different from an Individual Event Roster?"
Building an Event Series
Now that we understand what a 9 Hole Event Series is and the importance of the Master Roster and Individual Event Rosters lets build our first Event Series.
Note: The only way to build a 9 Hole Event Series is on the web app. There is currently no way to build or edit a 9 Hole Event Series via the mobile app.
Before you begin, make sure you're on the 9 Hole Events page in the Operation 36 web app. Once there, navigate to the top right corner button "Create Event" and in the drop down menu choose "Create Event Series" This will launch the 9 Hole Event Series creation wizard.
Note: To learn about "Quick Log an Event" read this Article.
Getting Started
The setup of your 9 Hole Event Series is broken into three sections.
Series Details
Event Schedule
Manage Roster
Step 1: Series Details
The first step in creating a 9 Hole Event Series is inputting the Event Series Details. These details will help you identify your Event Series between others you might create as well as will be shown to golfers during the registration process.
Series Title
Add an identifying title for the entire series as a whole, something like "2024 Spring 9 Hole Event Series" will be more than enough.
Subtitle
If you have multiple 9 Hole Event Series titled similarly - you could add a subtitle to be an extra identifier. However, this is not required to move forward.
Step 2: Event Schedule
Next you'll be adding your individual event dates that fall within your event series.
Note: There is currently no limitation for the number of individual events you can add within an event series. Some Operation 36 facilities might only have one master event series that runs all year round and they know that every Tuesday evening they are going to run their Operation 36 league at 6pm. Other facilities might start smaller with just dates for one or two events to start.
We always recommend getting as many event dates down, that you can confirm, ahead of time and add them here. Allowing your golfers ample time to plan for their 9 Hole Event dates is a guaranteed way to get more registrations.
Note: You can always go back and add more event dates later on and they will automatically update for all your golfers.
In our example I've added four 9 Hole Event dates.
Step 3: Master Roster
The last step in creating your 9 Hole Event Series is creating your Master Roster of participants. This screen is broken into two sections.
Populate Master Roster
Master Roster Summary
Populating the Master roster is easy. You have three options to choose from.
Search Programs
Search Programs + Packages
Search Students
Note: If you're setting this Master Roster up ahead of time you will have 0 students populate into your Master Roster. This is because you have yet to get any students Register for the programs.
Searching programs and students is straight forward. Simply choose a program and or search for an individual student to begin populating your Master Roster Summary screen. These two can also be used interchangeably to build customized Master Rosters.
You also have the ability to populate your Master roster at the package level. This means you can choose a program and within that program you can select a specific package.
For Example: You have two packages for your 8 week program. Package one "Fall Program Tuition + 9 Hole Events" includes the 9 hole events but package two "Fall Program Tuition" does not. In this scenario you would populate your Mater Roster using "Search Programs" and then select the package "Fall Program Tuition + 9 Hole Events". This would populate your Master Roster with that golfers who registered for that specific 9 Hole Events package within that program. All others who registered for the other package would not get added to the Master Roster because they did not pay the extra fee for the 9 Hole Events Package.
Now that your Master Roster is complete. Select "Save or Publish" in the bottom right corner of your screen. This will pop a modal that asks you to choose between "Publish Event Series" or "Save as Draft"
Save as Draft allows you to come back later and continue editing it and will not make it live.
Publish Event Series will make the event series live and the Master Roster will start populating as students begin to register for the specific packages attached to the Master Roster.
Congrats, You Officially Created an Event Series!
The next step is to make sure the program and packages you attach your Event Series too are published and live on your landing page. As students register for your programs you'll be able to see the list grow!
Note: if you need help building a group program check out our article "How to Build a Group Program"
What do my Students See?
Your students will see these 9 Hole Event Series schedules in two places.
During Registration
When viewing your Active Programs on your Community Landing Page, Students will be able to click into a Programs Details page and see the 9 Hole Event Series Schedule.
After Registration (Mobile App)
After students register for your program they will get access to the 9 Hole Event Series schedule directly on their mobile app. The 9 Hole Event Series will be in a separate card next to their program card on the homepage of their mobile app.
