In school fund accounting, Fund Accounts represent individual fiscal buckets set aside for designated school activities, clubs, athletics, and academic departments. Every dollar brought in through receipts or spent through disbursements must be allocated to an authorized fund account.
Managing School Fund Accounts
Navigate to Settings > Fund Accounts. The fund accounts manager allows bookkeepers to view active accounts, net cash balances, sponsors, and account groups:
đĄ Best-Practice Adoption Tip: When setting up fund accounts, always assign the active faculty sponsor or coach as the Fund Manager. This enables targeted notifications for low balances and monthly transaction statements directly to the responsible educator.
Setting Up a New Fund Account
Click + New Fund Account.
Fund Number & Name: Input the official account code (e.g., 701) and descriptive name (e.g., "Varsity Girls Basketball").
Account Group: Select the parent category (e.g., Athletics, Student Clubs, Curriculum).
Assigned Bank Account: Specify which physical checking account holds the cash for this fund.
Fund Sponsor / Manager: Assign the faculty advisor or staff member responsible for authorising expenditures.
Click Create Fund to activate the account.
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