Inventory is one place for every kind of stock on the farm: chemicals, fertiliser, seed, grain and hay in storage, fuel, machinery, workshop parts and fluids, and the places you keep them. It also holds quantities, stock lots, movements, demand, invoice imports and opening stock from a previous system.

Inventory: the bottom bar on a phone, the top bar on a computer. Inventory has nine sections, in this order: Chemicals, Fertiliser, Seed, Grain & Hay, Fuel, Water, Machinery, Parts & other and Locations.

Inventory opens on the section you used last on that phone or computer, and on Chemicals the first time.

There is no longer a Products, Grain or Reconcile tab. Products are split across Chemicals, Fertiliser, Seed and Parts & other; Grain is now Grain & Hay; and John Deere work review (Reconcile) is in More → Data Feeds → John Deere (see John Deere Operations Center).

If you used Inventory before the sections arrived, a four-step What's changed walkthrough shows the first time you open it. Replay it any time from Actions → What's changed in Inventory. Actions → Quick walkthrough replays the regular Inventory walkthrough.

Each kind of stock has its own section, and each section has its own views in a small row under its heading:

Seed treatments, miticides, nematicides and molluscicides now show in Chemicals. Before, they never appeared in the product list. Seed kept in a seed silo shows in both Seed and Grain & Hay; it is the same record, so the two agree.

Search looks through the section you are in. If what you typed is in another section, a line under the search says so with a link, for example "Also found: Urea in Fertiliser". Tap it to go there.

Filter, beside the search box, has Location in every product section and, in Parts & other, Machine. The old Category choice in Filter is gone, because the section is the category. Each filter in use shows as a chip under the search box; tap the chip to clear it.

Chemicals, Fertiliser, Seed and Parts & other share one layout. The heading has the section name (on a phone the button at the top already says it), a line such as "42 products across 57 stock lots", an Actions menu and the Add button: Add chemical, Add fertiliser, Add seed or Add item. On a phone the button just says Add.

Actions holds Upload invoice, Import stock levels, Add stock, Use / adjust, Edit prices, New seed mix (in Seed only), Phase library, Merge products, Export, Quick walkthrough and What's changed in Inventory. Demand and Movements are no longer in this menu: they are views in the row under the heading, and each shows only that section's products.

Adding starts from the section you are in. In Chemicals, Fertiliser or Seed, choose Add chemical, Add fertiliser or Add seed (just Add on a phone). Identify product opens with these paths:

In Parts & other, Add item opens the Add part or fluid form straight away (see Parts and fluids by machine below). Bought several parts on one invoice? Add from an invoice, under Type on the form, opens Upload invoice for Parts & other, so every part on it is added at once.

If you save a product of another kind, such as a chemical picked while you were in Fertiliser, Inventory goes to that product's section and says so, for example "Glyphosate 540 is in Chemicals". Inside the product form the save button still reads Add product (Add part or fluid for a part or fluid).

Products can include category, actives, label link, SDS link, a list price, quantity and storage details. To change the prices of many products at once, use Actions → Edit prices.

The former barcode-scanner option has been removed from adding a product because retail barcodes rarely identified agricultural products reliably.

Phase's product search includes more than 3,250 crop-protection products and more than 1,840 fertilisers, including many supplier-specific generics, adjuvants, inoculants and fertiliser blends. Search the exact drum or blend name before creating a manual product. Fertiliser blends carry their nutrient analysis; a fertiliser normally has no APVMA approval number or approved chemical label.

The library also carries about 1,220 seed varieties as seed products: every wheat, barley, oat, canola, lupin, pulse, pasture and cotton variety on the Plant Breeder's Rights register that is current or recently lapsed, plus hybrid canola, sorghum and maize lines from the main seed companies. Search "Scepter", "45Y95" or "Hunter TF" and pick it like any other product; the variety, breeder and herbicide-tolerance package (Clearfield, TT, TruFlex, XC) come with it, and your own spellings ("Vortex", "4540") find the same row. Wherever Phase asks for a crop or variety, a list appears as you type, scoped to the crop; a name that is not in the list can still be used as typed.

A liquid fertiliser's analysis only means something once Phase knows whether the label states it by weight (% w/w) or by volume (% w/v), and its density. Both fields are on the fertiliser's product form; until they are filled in, Crop Plan Studio says it has assumed w/v. A seed lot can record its thousand grain weight and germination, which the Studio's plants/m² calculator picks up when you choose the lot.

Seeds you sow together, such as a pasture blend of lucerne, sub clovers and medic, can be one seed product: a seed mix. In Inventory → Seed, choose Actions → New seed mix:

Before you save, Phase adds the seeds up to the mix's rate ("Sown at 7.3 kg/ha") and shows its price per kg, worked out from the seeds' own prices plus the fee, and its cost per hectare. A seed with no price yet is named and left out of the price. Crop on plans is filled in for you: the seeds' crop when they are all one crop, otherwise Pasture; you can change it.

A mix's page lists Seeds in the mix, each with its kg/ha and share, the rate it is Sown at and any Mixing fee, with Edit mix and Make up mix. On a sowing pass the mix is one line at one rate, with its seeds shown under it (see Seed mixes on a sowing pass in Creating Crop Plans In Phase).

Make up mix is for seed bought as separate bags and mixed, by the merchant or on the farm. Enter the kg made in Mix made, or the hectares it is for in Or enough for, the date in Mixed on, and where it is Kept at. Each seed comes off its own stock in proportion, and the mix goes into stock as one lot, priced at what went into it. If whole bags went in (300 kg of lucerne, 75 kg of each sub clover), type each seed's kg over the recipe's figure, and the batch is what they add up to. A seed the shed is short of shows "short 20 kg" but still comes off, as any use does, and its stock reads below zero until the rest is entered. The button says how much is being made, for example Make up 450 kg.

Nothing changes for seed you already have unless you make a mix.

Use Add stock (in Actions, or on a product) or invoice import to add quantity to inventory. Where storage locations are enabled, choose where the product is stored.

Invoice import dates each stock lot by the invoice date, which can be fixed on each line before import. A lot saved with the wrong date, such as one an earlier invoice read with its day and month swapped, is changed with Edit lot → Purchase date.

Add stock and Use / adjust open the product list on the section's own products: the type list shows the section, for example "Chemicals", with All types one choice away. Phase library opens on the section's kind of product, with Show every type beside it. Add stock from Actions doesn't start on any product: you pick one. Once you have, the list folds away to just that product, with a Change button to pick another. Use / adjust (Record stock movement) has the same Change button.

Containers, including part-full ones. For a chemical that comes in containers, Add stock asks for the Full container size (1000 L for an IBC), then How many and the Amount in each. For one and a half IBCs, type 1.5 in How many: Phase splits it into one full IBC and one holding 500 L, and you can change the 500 to what is really in it. Add a part-full container adds another line where you type what is in it. Each part-full container is saved as its own stock lot, so the product shows 1000 L and 500 L separately, with the part-full one marked part-full. Batch number and expiry are optional, under Add batch number or expiry on each line. Add containers from another batch is for a delivery that came in more than one batch, and Enter a total instead still works when you would rather type one figure. Stock on hand in Add product works the same way.

The unit follows the product. The amount box in Add stock and in Stock on hand on Add product use the product's own unit until you choose another, so a granule or powder (WG, WDG, DF, SG, WP, granules, or actives in g/kg) goes into stock in kg, not litres. The unit you see is the unit the stock is saved in. Stock saved in litres against a kg product before this stays as it was until it is fixed: see Units that don't add up below.

Stock that sits on your farm but belongs to someone else, such as a reseller's product on consignment, is marked when you add it: in Add stock, tick Consignment stock and fill in Owned by. It works for any kind of product. To correct a lot saved the wrong way, or one that came in from an invoice or stock import, choose Edit lot on the lot and change it there. An agronomist or reseller on Phase Advisor can then track that stock on your farm.

Each product row shows its stock on hand with a coloured dot beside it, and a small label when it needs a look: Low, Empty or Check units.

Check units means the product's units don't hang together, so Phase can't add its stock up. That covers stock counted in L against a product counted in kg (2.6 L of a granular herbicide), a granule or powder set up in litres, and a product with some stock in kg and some in L. A line above the product list names every product like this ("2 products have units that don't add up"); tap a name to open it.

Inside the product, a Check the units box says what is out of line and offers the fix:

Only the unit label changes; the quantities and prices stay as they were typed. A lot that already has use recorded against it in the old unit goes to Edit lot rather than changing in one tap, so the lot and its use change together. A product you typed in yourself can also be changed under Edit → Default unit.

Each stock lot keeps the price it was bought at, per the unit the lot is counted in: in Add stock, Edit lot and the opening stock on Add product, the box says Cost per kg (or per L, per t, whatever the lot is counted in). A price that looks like a per-tonne price typed per kg, judged at the rate the product is used at, is questioned before it saves, with Record in tonnes at $825.00/t, Use $0.825/kg or Keep. Plans that follow inventory take their price from these lots, so a slip here would reach every paddock. The same question is asked per row in Import stock levels and Upload invoice before import; on an invoice the price is the line total over the quantity, so the fix offered there is Record in tonnes.

A product can also carry its own List price: what you expect to pay per litre, kilogram or tonne, so a product planned for next season has a cost before any is in the shed. Open the product, choose Edit, and fill in List price and Price per under Storage & ordering (when adding a product, they are under More details). Every product starts with it blank.

Wherever Phase needs a unit price, such as crop plan lines, Plan Studio's inputs and Demand, it uses your stock first (the average of what is on hand, else the last lot you bought) and falls back to the list price. A product with neither stays blank rather than reading $0. The price chip on the product list shows the $/unit and the value of stock on hand; hover over it to see where the price comes from.

A price you set yourself, in Edit prices or by typing a different List price on the product, is a new price from that day. Phase uses it from then on, ahead of the stock you received before it. When stock arrives after you set it, that delivery's price takes over again. An old invoice entered late, dated before you set the price, does not change it. A list price that was already on a product and has not been changed is still only used when the product has no priced stock.

Setting a price never changes what a delivery cost. Each lot under Stock lots on the product keeps the price it came in at and shows it as Bought at $7.80/L, including prices read from an invoice. The product's detail panel shows the price you set and its date under Product details, as Price set.

To change prices for a lot of products at once, open Inventory → Actions → Edit prices. It lists every product in the section you are in (Chemicals, Fertiliser, Seed or Parts & other), one row each, with the price Phase is costing it at. You do not need to open each product, or each activity on a plan.

It works like a spreadsheet:

On a phone, tap a price to select it, then tap again to type.

There are two ways to save:

A price you typed on a plan is only replaced if you say so. If any of those plan lines has a price typed on it in Map → Plan or Crop Plan Studio, the confirm step counts them separately and asks with a tick box, Also replace the 3 prices typed on plans. Left unticked, those lines keep the price you typed. Ticked, they take the new price and follow Inventory from then on.

Phase checks a price before saving it. A price that looks like a per-tonne figure typed per kilogram, such as urea at $920 per kg, is questioned. A plan line is never moved to a price that would put it over $1,000 a hectare. A granule cannot be priced per litre, and a price that only comes from stock cannot be left blank.

Every price you set is kept on the product. Open the product in Inventory and look for Price history. Each line shows the date, the old and new price (for example $7.80/L to $8.40/L), where the old price came from, and how many plan lines were updated.

The newest change has a Revert this change button. Revert puts the product back to the price it had, and puts every plan line that change moved back to what it said before, including prices that had been typed on a plan. A plan line that has been changed again since, or whose work is now done, is left as it is, and the confirm step says how many. Deliveries are not touched. A revert is added to the history as its own line.

Only the newest change can be reverted; the older ones are there to read. Phase keeps the last twelve changes for each product. The history starts from the first price you set after 11 October 2026.

Bring a stock levels export from your current farm software, your own spreadsheet or a PDF stock report into Phase as products and opening stock. Use a CSV, Excel (.xlsx) or PDF file up to 12 MB.

If you uploaded the list through Upload invoice and Phase recognises it as a stock list, select Import it as stock levels. Phase closes invoice import and carries the same file into the stock-level review without asking you to select it again. If that button is not offered, close invoice import and use either stock-import entry above.

Selected rows with stock create opening stock lots dated to Stock as at. This adds stock; it does not replace or reset balances already in Phase. Check existing stock before bringing across an opening balance. Matching an existing product fills missing details without overwriting details already recorded.

When a row's quantity is converted into the unit you hold the product in, its cost is converted with it: 15.1 t of urea at $825/t, joined to urea you hold in kg, is saved as 15,100 kg at $0.825/kg, and $400 for a 20 L drum counted out in litres is saved as $20/L.

Rows already imported from the same file are skipped, so re-uploading that file does not add those opening stock lots twice. A renamed or changed export may be treated as new stock. Use a stocktake correction to fix an imported balance instead of changing the file and importing it again.

Each lot records its source filename. Phase also keeps the file in Documents and links it when filing succeeds. If the completion screen says the file could not be filed in Documents, the stock has still been imported. Check the completion totals and keep the original file; do not import again just to fix document filing.

Use the Check filter to review uncertain rows. Where Columns is shown, select Change to correct the column mapping, then review the rebuilt rows. Open the list of lines Phase could not read and compare it with the original report so nothing is missed.

Selected stock rows need a product name and a valid stock unit. If creating a location, give it a name. Fix the highlighted rows or skip them before importing. If the file cannot be read, try a clearer PDF or a CSV/Excel export, or split a file that exceeds the size or row limit.

In Chemicals, Fertiliser or Seed, choose Demand in the row under the heading. It lists every product of that kind your crop plans still need for the selected season, compared with what is on hand, so shortages show before jobs are completed. The header names the season the demand is for, such as 2027 season. A plan product that is not in Inventory yet goes by its activity: seeding to Seed, spreading to Fertiliser and the rest to Chemicals. Parts & other has no Demand, because plans do not call for filters or twine.

If another section has something short, Demand says so with a link, for example "Also short: 2 in Fertiliser".

Demand includes plan products that were never linked to a product in Inventory. An unlinked product shows its planned quantity with nothing on hand; that is the only difference, and there is no label on it. Products with stock on hand sit at the top of the list and anything with nothing in the shed sits at the bottom, so it reads as an ordering list from top to bottom. The By farm and By crop groups include unlinked products too. Quantities are worked out the same way as the Inputs view in Crop Plan Studio, so the two agree.

Tapping a linked product opens its detail panel. If your plans have products but Inventory is empty or unlinked, Demand now shows the full list rather than No upcoming demand.

Demand also shows roughly what each product's need costs, under its quantity, at inventory's price (a price you set, else priced stock, else the product's list price). The Season total gives the whole season's cost and how much is still to buy, and each farm and crop group has its own total. Products with no price of any kind are counted as "unpriced" rather than guessed.

Demand counts committed passes only. An activity marked Conditional in Crop Plan Studio (a fungicide that goes on only if disease turns up) is not demand until it is committed or done; the Studio's Inputs view shows it as "possible" beside the requirement, Financial Performance leaves it out of the budget, and Phase Agent leaves it out when it works out what a product or a season needs.

An order that is confirmed but not delivered can be recorded from the Studio's Inputs panel with Add confirmed incoming…. It then shows on the product in Inventory under Confirmed incoming, with It has arrived and Not coming. It is never counted as stock on hand, and marking it arrived only clears it from the list; receive the product as usual (Add stock or an invoice) to add it to stock.

Actions → Export in Chemicals, Fertiliser, Seed or Parts & other opens the export chooser, whichever view you are on; Demand keeps its own Export button, which opens the same chooser. It asks three things:

The PDF is laid out the way the Crop Plan Report shows its inputs: a card per product with the product name, "Planned requirement · N paddocks" underneath, the quantity on the right and, when stock is included, what is on hand under the figure. Stock the plans do not use follows as its own group, "In stock, not in the 2027 plans" (or "Stock on hand" for a stock-only export). The CSV stays a plain table: Source, Product, Quantity, Unit, On hand when stock is included, and Paddocks. Big figures are shortened the way they are on screen, so 112,000 mL is written as 112 with L beside it and 1,000 kg as 1 t; Quantity and On hand are always in the unit the Unit column names. The chooser's footer links to the Inventory Stock report under Reports, Inventory Stock report (with values), which is unchanged.

Fuel and Machinery have their own Export in their Actions menus: Fuel exports the fuel log, and Machinery exports the Jobs & Maintenance workbook, which includes the machine list.

Inventory → Grain & Hay is the whole Grain & Hay Storage page, inside Inventory. Its heading, "Grain & Hay Storage", sits over a line about what is stored, with Load in, Load out and Actions (Add structure, Move, Fumigate, Check, Correct, Reports and Quick walkthrough). Its views are Storage, Totals, Activity and Contracts; Totals used to be called Commodities.

Load in, Load out, weigh-off, fumigation and contracts all open there, and on a phone the bottom bar stays on Inventory. More → Data Centres → Grain & Hay Storage is still there as a shortcut and opens Inventory → Grain & Hay. See the Grain And Hay Storage article for loads, corrections and contracts.

If seed or grain in a silo or shed is used on a completed seeding or other crop job that takes it out of Inventory, Grain & Hay shows the same leftover tonnes as the Seed section. Seed kept in a seed silo is one record, shown in both places. A stocktake or a load in still works the way it always has.

When the seed sat in more than one silo and the job didn't say which, the Seed total goes down but no silo does until you say where it came from. Those uses wait in Not taken out of a silo yet at the top of Grain & Hay → Storage (see Grain And Hay Storage). Once each is placed, the silos and the Seed total agree again.

Inventory → Fuel is the farm's fuel book: every delivery, fill-up, transfer and dip, with the pump's meter, the machine and who did it. The heading reads "Fuel" with how many fuel tanks you have and the litres on hand, a Fill a machine button and Actions (Transfer and Export). Each tank has a card with how much is in it, its last pump reading (Pump at 737,560) and Draw, Delivery and Dip; tap a tank's card to show only that tank.

Set the tanks up first. Add the bowser, and any fuel trailer, tanker or ute tank, as a Fuel tank in Inventory → Locations. Choose its Fuel (Diesel, Petrol or AdBlue), and tick It moves on a trailer or tanker. Then record a delivery into each tank with Delivery. Diesel, oils, coolant and AdBlue as products, the things you order and price, are listed in Parts & other, not in Fuel.

Record a fill-up. Choose Fill a machine (or Draw on a tank, or Fuel up on a machine's Phase tag). Pick the tank the fuel came From, the Machine and the Litres, then:

When the machine's reading is ahead of its own, a tick box such as "Update Ute 2 to 145,200 km" is on, and saving moves the machine's odometer or hours forward too. It shows only to people who can edit the farm.

Change or delete a line. Tap a fill-up, draw or transfer in the log (or a fill-up on a machine's Fuel tab) to open it. Change the litres, tank, machine, readings, date, who or the note and choose Save changes, or Delete it (it asks first, and the litres go back into the tank). Deliveries and dips are changed in Inventory → Parts & other → Movements.

Fuel taken out to the machines. Fill the fuel trailer from the main tank with Actions → Transfer, then record each fill-up from the trailer the same way. The same form asks Where did the fuel go?: Into a machine, Into a tank or Something else (jerry cans for a pump, for example).

Dates, totals and views. Choose Last 30 days, This month, Last 3 months, This financial year or All time. The totals show fuel into machines, deliveries, fuel drawn with no machine named, and anything Worth a look. Machine, Tank and Person narrow everything below them.

Spotting fuel going missing. A fill-up is flagged More than usual when it used more than one and a half times that machine's own usual since the fill before (a missed entry, a part fill, or fuel that went somewhere else), and Meter went backwards when the machine's reading is lower than the last one. A line is marked Pump shows more than logged when the pump moved more fuel than the book holds between its readings: fuel that left the tank without being written down. Pump meter went backwards means a pump reading lower than the one before. Dips that come up short show under Worth a look.

Export downloads the log as a spreadsheet, one row per line of the book, with each fill's economy, its Pump meter reading and any flag. Draws recorded before 2 October 2026 have no machine or person, so they show as Other draw, and under Not recorded in People. Pump readings typed into a fill-up's note before Pump meter after existed were moved into the pump meter where they add up with the tank's other readings; the note is left as it was. Recording, changing and deleting need permission to edit Inventory; anyone who can see Inventory can read the log.

A machine's own fill-ups are also on its Fuel tab in Jobs & Maintenance (see Jobs And Maintenance), and a fuel tank's screen in Locations has Fuel log for this tank.

Inventory → Machinery shows the same machines and tools as Jobs & Maintenance → Machines and Tools, and opens the same machine page, with Servicing, Work, Checks, Plan work, Log service, documents and reminders. The heading reads "Machinery" with how many machines and tools you have and how many are due or due soon for service, and Actions has Alerts, Export and Open Jobs & Maintenance. The views are Machines and Tools, and Add machine, Add tool and Import Deere (and Import CNH on a CNH farm on Phase Ultra) are there too. The fleet is grouped by type (Tractors, Headers, Utes and so on), with Group by type to turn that off, the same as in Jobs & Maintenance.

A machine's Details tab starts with Fluids, pressures & specs: its oils, tyre pressures, grease points and filters. Searching machines finds a machine by a spec ("15W-40") or by its Engine number.

Opening a job or a check from Machinery carries on in Jobs & Maintenance. See Jobs And Maintenance.

If an invoice writes a second name for a chemical you already have on the crop plan ("2,4-d Lv Ester 680" beside "2,4-D LV Ester 680"), Phase prefers the crop-plan wording and counts the shed stock against the plan line. If a second product was still created, join the two with Actions → Merge products in Inventory: each row shows how much is on hand and whether it is used on a plan, so keep the one on the plan or the one with stock. If the crop-plan name was never a product, only typed text, Merge lists that match and offers Link to crop plan; the same action is on the invoice-created product. Linking goes by what the plan line is, not only its name: a line Phase has already matched to a Phase library product only links to an Inventory product that is that library product (or one not tied to any library product with the library product's name). A product added from the Phase library offers to link every plan line matched to the same library entry, whatever those lines are called. Movements cannot move stock from one product to another and is not how you join two products.

A merge moves everything that names the duplicate onto the product you keep: stock lots and movements, plan lines, spray records, grain movements, reservations, confirmed incoming orders, livestock treatments, templates and rations. It saves completely or not at all, so a dropped connection cannot leave stock split between the two products. Pending John Deere jobs that named the duplicate match the kept product the next time they are re-matched.

Filters, oils, coolant and diesel are one list, shown in Inventory → Parts & other and in Jobs & Maintenance → Parts. The Inventory button on Jobs & Maintenance → Parts opens Inventory → Parts & other. Add a part from either place: in Parts & other, Add item opens the Add part or fluid form, which skips the chemical label scan and asks for workshop details such as the part number, stock unit and the machines it fits.

A part that fits several machines is still one product. When adding or editing the part, tick each machine under Fits these machines and it shows for every one of them. Once the farm has more than eight machines, Fits these machines has a search box; machines already ticked stay in view whatever you type.

A part with more than one number. A filter can go by a different number at each dealer. A part keeps one Part number, and under it, in Workshop details, Other numbers for this part: tap Add a number, type the brand and that brand's number, and add as many as you need, up to twelve. It stays one part with one stock count.

A part added twice, once under each number, is still two parts: join them with Actions → Merge products, then add the second number to the one that is left.

Add to list. A product's panel in Inventory has Add to list beside Edit. It puts the product on the farm's Town list, for someone to pick up or order, making the list if there is none. See Lists in Getting Started With Phase.

In Parts & other, choose Filter to the right of the search box. It has a Location group (each shed, tank or store) and, once the farm has a machine, a Machine group:

Each filter in use appears as a chip under the search box, with how many items match; tap the chip to clear it. For a printed workshop list, use Actions → Export.

Chemical and fertiliser records are more useful when products are matched to the correct library product and have label and SDS links.

If a label or SDS is missing:

Looking a product up. Phase searches for a product's label, SDS link or actives only when someone asks: Lookup label/SDS on the product's form, Check details with AI in its details, or AI lookup on its row (shown on any product missing details). It fills in missing details, such as a label link or an active's strength; check what it found before using the product in plans. When a product is named for its active and strength, such as "Sulfosulfuron 750 WG", and the lookup comes back with a different active, Phase leaves the actives, group and label link blank and says why, rather than saving another product's details. Opening Inventory never looks products up in the background.

Picking a chemical, fertiliser or seed from the Phase library, by scanning its label or searching by name, fills the form from the library and stops there. If the library has no label or SDS link for it, the form says "Matched to the Phase library. No label or SDS link on file yet — tap Lookup label/SDS to search for one.", and the badge beside Lookup label/SDS reads Phase library. A lookup never adds an active the product already has under its salt name ("present as the potassium salt"); it keeps the one active and only fills in a missing strength. A product saved earlier with the same active twice keeps it: open the product and delete the extra row.

Where an approved label has been processed into the Phase Library, Phase Agent can find sections such as withholding periods, plant-back intervals and mixing instructions, show the APVMA approval and link to the PDF. If several products or strengths match the name, choose the exact product rather than letting the assistant guess. Phase reports when it has no stored label evidence; it must not invent an answer. Crop Plan Studio uses the same labels to check sprays against the harvest withholding period and to offer plant-back rules to confirm, so link each chemical to its Phase library product.

Inventory becomes easier to use when products are linked to storage locations such as chemical sheds, silos, tanks, fuel stores and fertiliser sheds. Locations holds sheds, stores, tanks and workshops; grain, seed and hay structures are in Grain & Hay, and a line in Locations links across.

Tapping a location opens the same screen as scanning the Phase tag stuck on it, so staff can open the right shed or tank from the door with their phone. Use stocktakes to correct quantity errors rather than creating a new duplicate product. See Storage Locations, QR Codes And Stocktakes for both.

If inventory totals look wrong, check: