On the "Bookings Report" tab, you can find an easy way to pull reports to read and analyse data from events which have taken place. This can be useful for an array of reasons, such as looking at the total number of attendances or bookings.
Once you have clicked on the "Bookings Report" tab in the left-hand bar, you will be taken to a page which looks like this:
Here, you can select whether you are reporting on "Bookings" or "Attendances".
Members/Volunteers/Partners
Here, you can look at data specifically to members volunteers and partners:
"Filters", "Group By" and "Show me"
The bookings and attendances have similar filters and groupings
The "Filters" section allows you to apply an input of the data you would like to see (e.g. a specific time bracket).
The "Group by" section groups the data into specific groups.
The "Show me" section shows the data you want to see, relevant to the filters and groupings.
Below, are several example filters and groupings of what will pop down:
Filters - Filters out data which is not neededGeneralOrganisations - You can select a specific organisation's data to look at Date Filter - You can choose a specific time window Admin - Tags - You can use this to look at one specific tag's data Venues - You can use this to see the data related to one or more venues Outcomes - This is explained here Attending - Means they haven't cancelled their booking Attended? - Were they registered as having attended? Geographic - This is relating to where the person lives (not where session happened).Ward Local Authority DemographicsThese are the default filters Age - You can use this to see the data for specific age brackets. Ethnicity - This shows data for specific ethnicities Gender - This shows data for a specific gender Employment - You can use this to look at data specific to employment type
Other Fields to might set up will show here (e.g. For a HAF program, you may set up the following): Approved as Eligible - You can use this to look at data for those approved as Eligible Primary/Secondary - You can choose this if you want to see if a child is in primary or secondary school, or further education. Free School Meals - This can be used if you would like to see data specific to children on free school meals School - If you would like data from a specific school, this can be found here. Relationship to Child - This filters information on who books the events for the child SEND - This is used to see which children with SEND have attended events, for example. |
Group By - Provides a list specific to the below filtersGeneralOrganisations - This shows a list of organisations applied to the filters Event - This organises the data into events taking place Individual - This gives a list of individual members Attending? - This shows who is listed to be attending events Attended? - This shows whether or not someone attended an event (TRUE or FALSE) Admin - The user that added the information (this may not work for this field) Venues - This groups by the venues Outcomes - Tags - This shows a list of the tags Time & DateYou can break the data up by Month, Year, Week or Day DemographicsThese are the Default filters Age - Breaks down groupings into age brackets Ethnicity - This shows data for specific ethnicities Gender - This shows data for a specific gender Employment - You can use this to look at data specific to employment type
Other Fields to might set up will show here (e.g. For a HAF program, you may set up the following): Approved As Eligible - Yes & No rows appear, easy to compare the total unique users Primary/Secondary - which sector of education the child is in Free School Meals - Whether the child is on free school meals of not School - This can be used to see the distribution of the number of children from each school attending events for example. Relationship to Child SEND Geographic - The location's of where the person lives (not where the session takes place)LSOA Ward Local Authority |
Show Me - The data you want to find outGeneralUnique Users - Shows the number of unique users applied to the filters. Unique Events - Shows the number of unique events applied to the filter. Hours - You can see the number of hours logged (e.g. for each organisation). Bookings - This can be used to look at the number of bookings made (e.g. per organisation). Cumulative Count |
Data Presentation
Here you can view the data in different ways, such as a table, heat map, bar graph, stacked bar graph, pie chart and line graph. These function depending on the filters you use (e.g. general data may not work for the heatmap, instead the geographical data will):
Exporting Data
Finally, you can also export data to an XSL document:
