Rooms represent the actual, physical spaces in your studio—whether that’s a single podcast booth, a multi-cam stage, or multiple studios under one roof.
They don’t appear directly to your clients. Instead, they act as the backend foundation that powers the rest of your booking system. Each Setup is tied to a Room, and this is where your calendar integration happens.
If you want your booking flow to show real-time availability (and avoid double bookings), getting your Rooms and calendar connections right is essential.
🎥 Watch Video Explainer
🔧 Where to find it:
Admin Panel → Rooms
🛠 What a Room includes:
When creating or editing a Room, you’ll define:
Room Name – Internal name for your reference (not shown to clients)
Connected Calendar – Google Calendar (or other integrated calendar) used to track availability
Adress – The only thing that will show on your booking page
🔗 How Rooms connect to the booking flow:
Rooms themselves are not visible to clients, but each Setup is tied to one Room. The Setup is what the client sees during booking.
This means:
All services and add-ons are indirectly linked to a Room through the Setup
Book ability of a time slot depends on whether the connected Room is free (not blocked by existing bookings or slot blockers) meaning each room can have multiple setups, and if there are multiple setups in a room, the moment one gets booked all of the others become unavailable in that slot.
📅 Calendar Integration: Why it matters
Every Room can (and should) be connected to a dedicated calendar—this is how Podyx knows when the room is actually free.
🧠 One sub-calendar per room is recommended—especially if you have multiple rooms running in parallel.
This keeps your schedule organized and ensures clients only see truly available time slots.
🔗 How to connect your calendar:
Yours will be grayed out and will say "Click to connect"
Go to the Rooms section
Click “Click to Connect”
Click Agin "Click to Authorize"
Give permissions to Podyx
Refresh the page
Once connected, Podyx will read from the calendar to avoid overlaps—and optionally, you can use Zapier to simulate two-way sync (block off time in Podyx when events are added externally).
🛑 Without calendar connection:
If no calendar is connected:
You won't get invites
Podyx won’t know if the room is occupied by an external event
Manual errors (like double-booking or missed blocks) are more likely
🧠 Room vs. Setup — Recap
Feature | Room | Setup |
Purpose | Represents the physical space | Represents the bookable configuration |
Visible to clients? | ❌ No | ✅ Yes |
Linked to calendar? | ✅ Yes | ❌ No |
Connected to services? | ❌ No | ✅ Yes (via base services and add-ons) |
Used for booking logic? | ✅ Yes, via calendar + blockers | ✅ Yes, for client-facing experience |
✅ Summary:
Rooms are the foundation of your studio’s scheduling system. They don’t show up to clients, but they power everything that does—through connected Setups and integrated calendars.
For each space you offer, create a Room, connect a calendar, and then tie it to one or more Setups. That way, your entire booking system stays accurate, real-time, and conflict-free.