The Zapier Integration section gives you the tools to connect Podyx to 6,000+ apps — including CRMs, project management tools, invoicing platforms, and, most importantly, your calendar.
Zapier makes it easy to automate repetitive tasks and build powerful workflows without needing to write a single line of code.
Right now, this is the best way to simulate a two-way calendar sync — allowing events added in your external calendar to automatically block off time in Podyx.
🔍 Where to find it:
Admin Panel → Studio Settings → Zapier Integration
⚙️ What you can do with it:
Automate calendar sync (Google Calendar → Podyx)
Send booking data to tools like Notion, Monday.com, Trello, or Slack
Trigger invoicing flows in platforms like QuickBooks or Xero
Create custom workflows to manage bundles, sessions, or leads
The most popular use case:
📅 Automatically block time in Podyx when an event is added to your calendar
🧪 How to Set It Up
✅ Step 1: Generate Your API Key
Inside the Zapier Integration tab:
Click “Generate API Key”
Copy the key — you’ll paste this into Zapier when creating your Zaps
🔐 This key authenticates your studio’s connection between Zapier and Podyx
🧰 Example: Simulating Two-Way Calendar Sync
By default, Podyx only pushes availability to your calendar — but not the other way around. Using Zapier, you can simulate incoming events and have them block off booking time in your Podyx calendar.
🔄 How to Create the Zap:
✨ Zap 1: Create or Update Slot Blocker
Use this to block time in Podyx when something is added to your calendar.
Trigger:
App: Google Calendar
Event: New or Updated Event
Select the calendar connected to your room (e.g. Room A)
Action:
App: Podyx
Event: Create or Update Slot Blocker
Fields to fill:
Room: (Select the matching room name in Podyx)
Start/End Time: Pull from the calendar event
Event ID: Use Google Calendar’s unique event ID
Hit Continue and Publish Zap
💡 This ensures that every time an event is added or changed in your calendar, Podyx will block off that time automatically.
🗑️ Zap 2: Delete Slot Blocker When Event is Cancelled
Trigger:
App: Google Calendar
Event: Event Cancelled
Action:
App: Podyx
Event: Delete Slot Blocker
Use the same Event ID to target the blocker
💡 This prevents blocked time from staying locked if the event is canceled in your external calendar.
🔁 For Studios With Multiple Rooms:
Repeat the same two Zaps per room. Just duplicate the Zap, and change the calendar and room references to match.
🧠 Why Use This:
Ensures true calendar parity — events added outside of Podyx still block booking availability
Removes the need to manually add Slot Blockers for private sessions, personal use, or maintenance
Prevents double bookings and helps manage team-based calendars in real time
💸 Do I Need a Paid Zapier Plan?
Free Plan: Great for small volumes and simple workflows
Paid Plan: Required if you need multiple steps or handle many Zaps per month
💬 Need Help?
This feature is still in early access — so if you need help:
Request a direct invite link to the Podyx Zapier app (not public yet)
Or reach out to our team to schedule a call with our Head of Product (Danica) or a developer
We’re happy to walk you through it.
✅ Summary:
Zapier gives your studio superpowers — especially when it comes to closing the loop between your booking system and your daily tools. Whether you're syncing calendars or triggering follow-up actions in external apps, this integration helps you scale with less manual work.
Set it once, and let automation handle the rest.