Who this is for: studio operators (admin panel) · Product: Podyx V2
A room is one physical space in your studio: a podcast booth, a live room, a multi-cam stage. Your clients never see room names. They book setups. Rooms work behind the scenes to protect the space itself.
Here is the rule that makes this powerful: when one setup in a room is booked for a time slot, the whole room and every other setup inside it becomes unavailable for that slot. Setups in your other rooms stay open. That is how you can sell one space three different ways and still make double-booking impossible.
🎥 Watch the walkthrough
🔧 Where to find it
Admin Panel → Rooms
🛠 What a room contains
Room name. Internal only. Clients never see it, so name it for your own clarity.
Address. Powers the map your client receives after booking.
Short preview. The map preview on the booking confirmation, which clients tap through to Google Maps for directions.
Connected calendar. Each room can have its own Google Calendar.
Scheduling overrides. Buffer, cut-off, minimum and maximum session duration.
Pricing overrides. A room-specific price that replaces your global base service price.
Active or inactive status.
📍 The two fields your clients actually see
Fill in both the address and the short preview. After checkout your client gets a map on their confirmation and can tap straight through to Google Maps for directions. Leaving either one blank means clients arrive without directions, which is one of the most common causes of a late start.
⚙️ Room-level overrides
Setting | What it does | Can a setup override it? |
Buffer time | Holds time after each booking so you can reset the space | Yes |
Cut-off time | How far in advance a client can still book | Yes |
Minimum session duration | The shortest session bookable in this room | Yes |
Maximum session duration | The longest session bookable in this room | Yes |
Pricing override | Replaces the global base service price for this room | Yes |
Set a rule on the room when it should apply to every setup inside it. Set it on the setup when only that one configuration differs. Room-level settings cascade down to every setup in that room.
🧠 Why rooms matter
Sell one space several ways with no double-booking risk.
Show availability clients can trust, because the space itself is the source of truth.
Price by space. A premium room can carry a premium rate without touching your global pricing.
Protect your turnaround, since buffer time is held after each session, not before.
💡 V2 is not podcast-only. The same room and setup model works for music, photography, production and event spaces, so you can run very different offerings under one roof.
✅ Deactivate instead of deleting
Mark a room inactive when it is temporarily out of action: renovation, equipment down, or a seasonal close. It stops being bookable but keeps its setups, history and settings, so you can switch it back on later without rebuilding anything.
⚠️ Before you go live
Address and short preview are both filled in.
The room has a connected calendar.
The room has at least one active setup.
Buffer time matches your real turnaround.
You clicked save after any pricing override.
✅ Summary
Rooms are your physical spaces and the foundation of your scheduling. They stay invisible to clients while powering everything clients see. For each space: create the room, connect its calendar, set your overrides, then add the setups that show the different ways it can be booked. The first booking of any setup holds the whole room, so your space is never sold twice.
Related: Setups · Base Services · Availability · Connect Google Calendar