Who this is for: studio operators (admin panel) · Product: Podyx V2

Rooms are your physical spaces. Setups are the versions of that space clients actually see and book. Think of a setup as a scene inside a room: same four walls, different look, different kit, different price. One room can hold several setups, which is how you sell the same square meters three different ways.

Watch the Setups walkthrough

Admin Panel → Setups

Give each configuration its own name and identity. A single studio might offer a warm two-chair interview scene, a stripped-back solo desk, and a wide multi-cam stage. To a client these are three different products. To you they are one room you already pay rent on.

Clients are trying to picture their session before they pay for it, so help them:

💡 That second shot does most of the selling. It answers the real question, which is "what will my content look like."

If any setup in a room is booked for a time slot, the other setups in that room close for that slot. The room is one shared inventory pool. This is what lets you list several setups without ever selling the same space twice.

Each setup has a Session length by day block, where you set a minimum and a maximum session length for every weekday. It is the most specific of three levels: studio-wide (set on Availability), then room, then setup. A day you leave blank inherits from the level above, so you only fill in the days where this setup genuinely differs.

The setup level is for a configuration that needs a longer minimum than the rest of the room. A full band recording setup is not worth booking for 30 minutes, so give it a two-hour minimum while the simpler setups in the same room stay bookable in short slots.

⚠️ The stricter enforcement that comes with weekday session-length rules is off by default and switched on per studio on request. Setting weekday session lengths does not by itself tighten anything, and no existing bookings change when this is deployed. This caveat applies to Session length by day only — the setup's other scheduling rules are covered in the next section.

⚠️ Saving warns you when a rule would leave a setup with no bookable length at all, for example a setup minimum that is longer than the day's maximum. Read that warning rather than clicking past it, because a setup in that state cannot be booked.

💡 See 🕒 Availability for the full explanation of how the three levels resolve, and 🏢 Rooms for the room level.

Where a setup overrides the room — its own buffer, cut-off, or minimum and maximum session duration — those rules are checked on every customer booking, whichever path the client books through. A booking that would break them is refused. This is separate from the weekday Session length by day rules above, which keep their own per-studio enforcement setting.

⚠️ This is a tightening, not a loosening. If your booking page has been letting something through that a setup's settings said it should not, it stops now. That is the correct behaviour, but it is worth opening each setup and rereading what you have configured — an override you set carelessly months ago and quietly assumed was not working is being enforced now.

Base services and additional services will not appear in the booking flow unless they are tied to that setup. The setup decides what a client sees. This is deliberate and useful: an LED screen add-on can be offered on the setup that actually has an LED screen, and hidden everywhere else, so nobody buys something you cannot deliver in that scene.

⚠️ If a service is missing from the booking flow, an unlinked setup is almost always why.

If you try to link a service, add-on or room that belongs to a different studio, the setup form now tells you so with a clear error instead of failing in a way you have to guess at. Minimum session duration is also capped at 1,440 minutes (24 hours).

Saving a setup keeps its linked services and add-ons even when those are inactive. They stay in the list marked "(Inactive)", so you can see what is still attached, and you can untick one whenever you want it gone.

⚠️ Links that an earlier save already removed are not restored. If you have made a service or add-on inactive at some point, open the setups that used it and check the link is still there before you make that item active again.

The case worth checking first is promo codes: a code restricted to inactive items could previously end up valid for everything. See the Promo Codes article.

Create a setup for every distinct way you can arrange a room. Give each one a strong name, a wide shot, a camera-POV shot, and the services and add-ons that genuinely work in that scene — those links now survive a save even when the service or add-on is inactive, though links an earlier save removed need adding back by hand. Set session length by day only where this setup needs a tighter minimum than the room, leaving blank days to inherit, and remember that stricter enforcement of those weekday lengths is switched on per studio on request. Separately, a setup's own buffer, cut-off and minimum and maximum session duration bind on every customer booking, so check what you have configured. The room quietly protects your availability while the setups do the selling.

Related: Rooms · Availability · Base Services · Additional Services · Embed Booking on Your Site