In primaTime 2.0, you’ll find everything you already know and love — simple time tracking, clear reports, and easy hourly rate management.
But that’s just the beginning. The new version is packed with features that make your work even easier and more efficient.
It keeps the simplicity you’re used to and adds a modern layer of smart tools, including:
In short — everything in one app, clean and smart.
Intuitive task management & project workflows
The new project module lets you organize tasks and manage entire projects from the first idea to completion — all on a single clear board.
Tasks
Create tasks in seconds — with priority, due date, labels, assigned user, and more.
What’s improved
Quick task creation from anywhere
Assignment of responsible person, due date, priority, budgets, etc.
Your most frequently used projects appear first when creating a task
Why you’ll love it
Task creation is incredibly fast and doesn’t interrupt your workflow.
Project boards & workflows
Clear, visual task management — from backlog to completion.
What’s new
Drag-and-drop Kanban board
Backlog & sprints for agile teams
Customizable workflows
Filtering by labels, statuses, members, and clients
Why you’ll love it
Everything is visible and organized so you can manage tasks according to your own process.
How it works in practice
Start by collecting all tasks in one place. Then move them across your workflow columns until they’re completed.
Tasks can be found easily by priority, due date, assignee — or any combination of filters.
Planning and execution stay clearly separated, which keeps collaboration smooth and visibility high — especially in larger teams.
All tasks assigned to a user can also be found in their To-Do List.
And all your team’s time, budget, and workload information is gathered in one place, where you can also set time and budget limits.
Project templates & project duplication
Create new projects in just a few seconds with ready-to-use templates.
What’s improved
Create a project template from any project with one click
Duplicate existing projects with structure, members, rates, and budgets
Perfect preservation of members, workflow, columns, labels, etc.
Why you’ll love it
If you often work on similar projects, templates save you hours every month.
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To-Do List: all your tasks in one place
A complete overview of everything you’re responsible for — across all projects.
What’s improved
Unified view across all projects
Quick actions (start timer, open detail, mark as done)
Saved views and custom filters
Support for labels, statuses, priorities, and due dates
Why you’ll love it
Finally, a clear overview of everything “on your plate” — without digging through projects.
Team roles & working with multiple teams
Roles & permissions
primaTime 2.0 introduces a clear and flexible permissions system. You can precisely define who can see and edit what.
For reusable permission setups, just create a Role.
What’s improved
System roles ready for quick onboarding (organization owner, project owner, client manager…)
Custom roles tailored to your needs — tester, designer, consultant, contractor, manager…
Detailed access control for clients, projects, tasks, invoicing, finance, and more
Why you’ll love it
You have full control over who can access what — reducing errors and keeping sensitive data safe.
Easier member & team management
Managing people in projects and teams is now much more intuitive.
What’s improved
Easier adding of members to projects, teams, and clients
Add all members of a team to a project or client with one click
Why you’ll love it
Adding people and adjusting permissions is faster and more reliable
Sign in to multiple organizations with one email address
If you use primaTime for several companies, you can now switch between organizations with a single email login.
What’s improved
One account → multiple organizations
Separate roles, permissions, and projects for each organization
Clear switching without logging out
Why you’ll love it
Perfect for working across multiple clients or companies while keeping data separated and secure.
Labels for smart, automated time tagging
With labels, you can tag any entry or any item in your data lists.
This lets you link related data — similar to how “Activities” worked in primaTime 1.0.
Labels also transfer automatically:
When you tag a task, the label is automatically applied to its linked time entries.
What’s improved
Automatic label assignment based on task, project, or client
Consistent labeling across all time entries
Fewer clicks, no manual cleanup
Why you’ll love it
Faster, cleaner, and smarter time tracking.
Keyboard shortcuts & Trash bin with restore
Keyboard shortcuts
The Command Center (Ctrl/Cmd + K) lets you operate the app super fast — almost without touching your mouse.
What’s improved
Search across tasks, projects, clients, and reports
Instantly create tasks, projects, clients, or invoices
Why you’ll love it
Maximum productivity — saving dozens of clicks every day.
Trash bin with restore
Restore any deleted item or record within 30 days — safely and easily.
What’s new
Restore projects, tasks, invoices, clients, and time entries
Permanently delete items individually or in bulk
Automatic cleanup after 30 days
Why you’ll love it
No more fear of mistakes — everything can be undone.
External calendar visibility
You can now display your Google or Outlook calendar events directly inside primaTime — making time tracking easier.
What’s new
Show/hide external events directly inside the primaTime calendar
Convert events into time entries
Why you’ll love it
No more manually copying meetings — your day is crystal clear.
Saved page settings, quick filtering & improved exports
Finding the right information should be fast and effortless.
Saved page settings
primaTime remembers your table layout, filters, and all last-used settings — set it once, use it always.
What’s improved
Persistent table layout
Remembers visible/hidden columns
Saves column order and sorting
Automatically restores your last-used filters
Why you’ll love it
Your tables always look exactly the way you left them — no more reconfiguring.
Quick filtering
Save any combination of filters as a Quick Filter and use it instantly anytime.
What’s improved
Combine multiple filters into one preset
Smarter filter behavior — empty filters are saved but not applied (perfect for templates)
Filter archived items
Remembers your last filter values
Why you’ll love it
Perfect for project management, reporting, and team processes. Your daily workflow becomes much faster.
Improved exports
Exports have been completely redesigned — easier to use, more flexible, and ready to share.
What’s improved
Export templates — save export settings (columns, filters, structure) and reuse them
New export interface for faster navigation
Alphabetically sorted export options
Date range selection (from–to)
Column selection, ordering, and counting
Grouping by day, week, month, project, or user
Why you’ll love it
Your exports look perfect on the first try — no manual editing needed. And with export templates, you only set them up once.
Personal Dashboard
A dashboard that shows only your own time, clients, tasks, and projects.
What’s new
Worked-time statistics
Top projects, labels, and tasks
Detailed charts for clients, projects, tasks, labels by time period
Export of your personal data
Why you’ll love it
A clean view of your own work — without the noise of other users' time entries.
Full invoices & financial dashboards
Full invoices
Invoices now include a complete detailed breakdown — time entries, expenses, rates, and comments — all in one document.
What’s improved
Activity and expense breakdown directly inside the invoice
Automatic loading of clients, rates, and time entries
Custom numbering sequences
Faster creation and editing
Why you’ll love it
Invoicing is more accurate and faster than ever.
Financial dashboards
Instant insight into financial performance — who worked how much, which projects generate revenue, and where costs arise.
What’s improved
Revenue by person, project, or client
Costs, commissions, and gross profit
Why you’ll love it
All financial information is in one place — helping you make better decisions.
Ready to experience primaTime 2.0 yourself?
We can’t wait to welcome you to primaTime 2.0!