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Welcome the brand new primaTime 2.0 🚀

Embark on a journey toward better team management and higher productivity today

FrantiĆĄek VondrĂĄk avatar
Written by FrantiĆĄek VondrĂĄk
Updated over 3 weeks ago

In primaTime 2.0, you’ll find everything you already know and love — simple time tracking, clear reports, and easy hourly rate management.
But that’s just the beginning. The new version is packed with features that make your work even easier and more efficient.

It keeps the simplicity you’re used to and adds a modern layer of smart tools, including:


✅ Intuitive task management & project workflows

✅ Team roles & working across multiple teams

✅ Labels for smart, automated time tagging replacing the old “Activities” and enabling richer categorization

✅ Keyboard shortcuts, Trash bin & external calendar visibility

✅ Saved page settings, quick filtering & improved exports

✅ Personal Dashboard

✅ Full invoices & financial dashboards

In short — everything in one app, clean and smart.

Intuitive task management & project workflows

The new project module lets you organize tasks and manage entire projects from the first idea to completion — all on a single clear board.

Tasks

Create tasks in seconds — with priority, due date, labels, assigned user, and more.

What’s improved

  • Quick task creation from anywhere

  • Assignment of responsible person, due date, priority, budgets, etc.

  • Your most frequently used projects appear first when creating a task

Why you’ll love it
Task creation is incredibly fast and doesn’t interrupt your workflow.

Project boards & workflows

Clear, visual task management — from backlog to completion.

What’s new

  • Drag-and-drop Kanban board

  • Backlog & sprints for agile teams

  • Customizable workflows

  • Filtering by labels, statuses, members, and clients

Why you’ll love it
Everything is visible and organized so you can manage tasks according to your own process.

How it works in practice
Start by collecting all tasks in one place. Then move them across your workflow columns until they’re completed.

Tasks can be found easily by priority, due date, assignee — or any combination of filters.

Planning and execution stay clearly separated, which keeps collaboration smooth and visibility high — especially in larger teams.

All tasks assigned to a user can also be found in their To-Do List.

And all your team’s time, budget, and workload information is gathered in one place, where you can also set time and budget limits.

Project templates & project duplication

Create new projects in just a few seconds with ready-to-use templates.

What’s improved

  • Create a project template from any project with one click

  • Duplicate existing projects with structure, members, rates, and budgets

  • Perfect preservation of members, workflow, columns, labels, etc.

Why you’ll love it
If you often work on similar projects, templates save you hours every month.

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To-Do List: all your tasks in one place

A complete overview of everything you’re responsible for — across all projects.

What’s improved

  • Unified view across all projects

  • Quick actions (start timer, open detail, mark as done)

  • Saved views and custom filters

  • Support for labels, statuses, priorities, and due dates

Why you’ll love it
Finally, a clear overview of everything “on your plate” — without digging through projects.

Team roles & working with multiple teams

Roles & permissions

primaTime 2.0 introduces a clear and flexible permissions system. You can precisely define who can see and edit what.
For reusable permission setups, just create a Role.

What’s improved

  • System roles ready for quick onboarding (organization owner, project owner, client manager
)

  • Custom roles tailored to your needs — tester, designer, consultant, contractor, manager


  • Detailed access control for clients, projects, tasks, invoicing, finance, and more

Why you’ll love it
You have full control over who can access what — reducing errors and keeping sensitive data safe.

Easier member & team management

Managing people in projects and teams is now much more intuitive.

What’s improved

  • Easier adding of members to projects, teams, and clients

  • Add all members of a team to a project or client with one click

Why you’ll love it
Adding people and adjusting permissions is faster and more reliable

Sign in to multiple organizations with one email address

If you use primaTime for several companies, you can now switch between organizations with a single email login.

What’s improved

  • One account → multiple organizations

  • Separate roles, permissions, and projects for each organization

  • Clear switching without logging out

Why you’ll love it
Perfect for working across multiple clients or companies while keeping data separated and secure.

Labels for smart, automated time tagging

With labels, you can tag any entry or any item in your data lists.
This lets you link related data — similar to how “Activities” worked in primaTime 1.0.

Labels also transfer automatically:
When you tag a task, the label is automatically applied to its linked time entries.

What’s improved

  • Automatic label assignment based on task, project, or client

  • Consistent labeling across all time entries

  • Fewer clicks, no manual cleanup

Why you’ll love it
Faster, cleaner, and smarter time tracking.

Keyboard shortcuts & Trash bin with restore

Keyboard shortcuts

The Command Center (Ctrl/Cmd + K) lets you operate the app super fast — almost without touching your mouse.

What’s improved

  • Search across tasks, projects, clients, and reports

  • Instantly create tasks, projects, clients, or invoices

Why you’ll love it
Maximum productivity — saving dozens of clicks every day.

Trash bin with restore

Restore any deleted item or record within 30 days — safely and easily.

What’s new

  • Restore projects, tasks, invoices, clients, and time entries

  • Permanently delete items individually or in bulk

  • Automatic cleanup after 30 days

Why you’ll love it
No more fear of mistakes — everything can be undone.

External calendar visibility

You can now display your Google or Outlook calendar events directly inside primaTime — making time tracking easier.

What’s new

  • Show/hide external events directly inside the primaTime calendar

  • Convert events into time entries

Why you’ll love it
No more manually copying meetings — your day is crystal clear.

Saved page settings, quick filtering & improved exports

Finding the right information should be fast and effortless.

Saved page settings

primaTime remembers your table layout, filters, and all last-used settings — set it once, use it always.

What’s improved

  • Persistent table layout

  • Remembers visible/hidden columns

  • Saves column order and sorting

  • Automatically restores your last-used filters

Why you’ll love it
Your tables always look exactly the way you left them — no more reconfiguring.

Quick filtering

Save any combination of filters as a Quick Filter and use it instantly anytime.

What’s improved

  • Combine multiple filters into one preset

  • Smarter filter behavior — empty filters are saved but not applied (perfect for templates)

  • Filter archived items

  • Remembers your last filter values

Why you’ll love it
Perfect for project management, reporting, and team processes. Your daily workflow becomes much faster.

Improved exports

Exports have been completely redesigned — easier to use, more flexible, and ready to share.

What’s improved

  • Export templates — save export settings (columns, filters, structure) and reuse them

  • New export interface for faster navigation

  • Alphabetically sorted export options

  • Date range selection (from–to)

  • Column selection, ordering, and counting

  • Grouping by day, week, month, project, or user

Why you’ll love it
Your exports look perfect on the first try — no manual editing needed. And with export templates, you only set them up once.

Personal Dashboard

A dashboard that shows only your own time, clients, tasks, and projects.

What’s new

  • Worked-time statistics

  • Top projects, labels, and tasks

  • Detailed charts for clients, projects, tasks, labels by time period

  • Export of your personal data

Why you’ll love it
A clean view of your own work — without the noise of other users' time entries.

Full invoices & financial dashboards

Full invoices

Invoices now include a complete detailed breakdown — time entries, expenses, rates, and comments — all in one document.

What’s improved

  • Activity and expense breakdown directly inside the invoice

  • Automatic loading of clients, rates, and time entries

  • Custom numbering sequences

  • Faster creation and editing

Why you’ll love it
Invoicing is more accurate and faster than ever.

Financial dashboards

Instant insight into financial performance — who worked how much, which projects generate revenue, and where costs arise.

What’s improved

  • Revenue by person, project, or client

  • Costs, commissions, and gross profit

Why you’ll love it
All financial information is in one place — helping you make better decisions.

Ready to experience primaTime 2.0 yourself?
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âžĄïž Book your migration appointment
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We can’t wait to welcome you to primaTime 2.0!

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