Products with serial numbers have a unique number for each unit of product. These are classified as serial-type products in PULPO WMS. Since these products often have a higher value and come with guarantees, it is important to document the product serial numbers. This article will explain how to receive type Serial products of a purchase order using the PULPO WMS Mobile App.
For receiving serial-type products in the warehouse, the product must be created or synchronized as explained in the Create/Edit Products article.
The process for receiving serial-type products is the same as the one for receiving non-type products described in the receiving none type products with purchase order article. All steps will be the same except for step 6 of the procedure, where a serial number must be selected or assigned to each product. We will explain this here as follows:
Perform the same steps 1 to 5 as explained in the receiving none type products with purchase order article.
When swiping towards the right for receiving the listed products of the purchased order, a screen for assigning the serial numbers appears:
3. Click on the "+" button located at the lower right side of the screen to add serial numbers. These can be accepted or rejected according to their delivery conditions.
❗️ NOTE: Accepted products are to be taken inside the warehouse and will be active in warehousing tasks. Rejected products must be manually taken to positions of type "return" and will not be made available for sale.
The employee must scan the barcode of the current receiving position to register the receiving position into which he is going to put the Serial type products.
PULPO WMS allows adding any notes or pictures, for example, to add information according to the actual state of the products when being physically inspected at the receiving positions.
Each serial number must be scanned or added in the Add item field. Notice the displayed quantity of already scanned products at the top of the screen.
Since serial-type products in PULPO WMS always have one unique serial number, the quantity of scanned products is automatically calculated by PULPO WMS, preventing the employee from having to count the number of products scanned. PULPO WMS also automatically avoids duplicating the same serial number.
As serial numbers are being scanned, these will be listed below the Add item field, and the quantity of scanned products will be calculated and displayed at the top of the screen.
4. When finishing scanning or assigning serial numbers to the accepted/rejected products, press the FINISH button to return to the assigning serial numbers screen mentioned in 2. Notice that listed products have now a serial number assigned and a corresponding status.
5. Click on the FINISH button when all products have been inspected and have a serial number. This will return to the purchase order screen. Products that have been completely inspected will be dark grey colored and blocked.
6. When all products listed in the purchase order have successfully been inspected (all products are grey-colored and blocked), the task can be finished by clicking the FINISH button at the lower part of the screen. This will return to the list of purchased orders mentioned in step 4 of the receiving none-type products with the purchase order article.
7. When all purchase orders from the list have been processed, the incoming good task can be finished for that specific date by pressing the back arrow button located at the upper left side of the screen.
💡 PULPO TIP: Notice that successfully finished purchase orders can not be swiped to the right side of the screen and their purple arrow mark will disappear.
The products can now be stored in a corresponding position optimally assigned by PULPO WMS. The system will automatically create a movement task.
Negative Available Quantity Notification
If the available stock for a product is negative, the system will display a warning to help you take the necessary action and place the product in the position that is immediately available to your pickers.
Negative available stock, in very simple terms, means that you have more orders for a particular product than you have in stock.
If the available stock for a product is negative, an orange warning icon will appear in the product reception screens. This icon acts as a prompt to notify you about the stock discrepancy, and clicking on it will display more information.
Clicking the warning icon will open an overlay dialogue with important information about the available stock.
This feature ensures that you are alerted to potential stock issues and can take the necessary action—like storing the product in a crossdocking position—to keep your warehouse operations running smoothly.
If a product is sent to inactive it can not be received and be treated as if it were unknown to PULPO WMS.