Full access required — HazMat Inventory is a full-access feature of SDS Mobile™.
Use HazMat Inventory in SDS Mobile™ to scan the UPC barcodes of the chemical products in each binder location.
Open HazMat Inventory and choose a binder
Select HazMat Inventory from the Menu tab in the bottom-left corner.
On the Enter Inventory screen, select the Binder location you want to scan items into from the dropdown menu.
What if I don’t see any binders in the dropdown menu?
If no binders are listed on the Enter Inventory screen, contact KHA immediately at support@kha.com.
Scanning items
You will be prompted to scan the UPC barcode of each inventory item.
Scan result | What happens |
Barcode match found | A green success message appears. The app records the match and returns immediately to the scanner so you can rapidly scan the next item. No photos are required. (If Confirm product photos is turned on, you are first asked to confirm the product — see below.) |
No barcode on the item | Tap the No Barcode button. This skips the barcode scan and takes you directly to the photo capture screen, where you photograph the item and add notes. |
Barcode scanned, but no match found in the database | You are prompted to take photos of the item so KHA can identify it and source the correct SDS. Up to 10 photos can be added. |
Confirm product photos setting
The Confirm product photos toggle appears on the Enter Inventory screen, below the Binder dropdown. It controls whether the app asks you to confirm the product for items that have a UPC barcode match. The toggle is Off by default. Set it before you tap Start Scanning.
Setting | What happens after a UPC barcode match |
Off (default) — skip product image confirmation | The app records the match and returns straight to the scanner. You are not prompted to confirm anything. |
On — confirm product image when available | The app displays a window with the product information and asks you to confirm that the product images match the information shown before moving on to the next item. |
Tip: Leave Confirm product photos turned off for the fastest scanning. Confirming each matched item adds extra time to every scan, so turn it on only when you want to double-check matches as you go.
Photo capture — when no barcode match is found
When a barcode scan returns no match, or when you tap No Barcode, you will be prompted to photograph the item. Take photos of:
Front of the item
Back of the item
Barcode (if present but unmatched)
Any additional photos that help identify the product — up to 10 total
When done, tap the Preview button in the top-right corner.
Adding notes
On the Image Preview screen, you can add optional notes about the product. Notes are especially useful for:
Unmarked containers — above-ground storage tanks, portable containers, drums without labels
Items where the barcode was unreadable or missing
Useful information to include in notes:
Manufacturer name (if known)
Chemical product name (if known)
Description of contents — color, physical state (solid / liquid / gas), any visible hazard markings
Tip: Take extra photos of unmarked or unidentified containers and add as much detail as possible in the notes. The more information KHA has, the faster and more accurately we can match the item to the correct SDS.
You can review and retake any photo by tapping its thumbnail on the Image Preview screen.
Tap Save in the top-right corner to submit the item and return to the scanner for the next one.
Switching locations or finishing scanning
When you are done scanning a location, tap Finished Scanning. This returns you to the Enter Inventory screen, where you can select a different binder location or return to the Menu.
What happens after KHA receives your data
Once your scan data has been successfully synced to KHA, our team will:
Review your submitted photos, UPC barcodes, and notes
Match each scanned item to the correct SDS in our database
Source any missing SDS sheets that are not yet in the database
Compile your complete chemical inventory report, organized by the binder locations you scanned
KHA will contact you when your inventory report is ready. Turnaround time depends on the size of your inventory and the number of unmatched items requiring manual sourcing. Your KHA confirmation email will include an estimated timeline.
If you have questions about the status of your inventory after syncing, contact KHA at support@kha.com and reference your company name and the date of your inventory activity.