For: Teachers
Platform: Web Only
🛠️ Events can only be created from the TalkingPoints Web app.
👀 Looking for information on how to sync or manage a calendar with TalkingPoints? Take a look here!
📅 Two Event Types
1. Sign-Up Events
Send a message with a unique link so families can choose a time to meet with you.
Use this for:
Parent-teacher conferences
1:1 check-ins with individual families
2. Class/Group Events
Post a shared event that appears on every family’s calendar. No sign-up required.
Use this for:
Back-to-school nights
Class performances
Field trips
✍️ How to Create an Event
Step 1: Go to Your Calendar
Click Calendar in the left-side menu
Click Add Event
Step 2: Choose Your Event Type
You’ll see 3 options:
✅ Set up a class-wide event with sign-ups
✅ Set up a check-in event with one or a few families with sign-ups
✅ Add a class-wide event (for group events with no sign-up)
Your choice will determine whether you invite a class/group or select specific students' families.
🔗 Creating a Sign-Up Event
Choose the sign-up type from the event menu
Select invitees (entire class or specific students' families)
Fill out event details:
Event Name: max 80 characters
Event Location: optional, not translated
Event Description: up to 600 characters; add personalization shortcuts or documents
Duration of meeting: 15, 30, or 60 minutes
Select your available times
These will never show your synced calendar availability.
We’re not showing your sync calendar to anyone else.
Click Create Event to send invitations immediately
📤 You cannot schedule a sign-up event to send later. It sends right away.
✏️ What Families See
A link to sign up for a time
Event details (title, description, optional location, optional document)
In the Family App, the event appears in their calendar prior to signing up; their spot is secured only when they’ve signed up
In SMS, families will receive the event info, including the title, description, optional location, optional doc link
❗ Each student can only have one contact sign up. Other contacts will see a message that someone already signed up.
🔒 Rules for Sign-Up Events
Time slots disappear as families sign up
Sign-up links stay active until 12 hours before the start time
Once a time is claimed, you cannot edit the event
You can delete individual claimed slots, but not the whole sign-up
📘 Creating a Class/Group Event
Select “Add a class-wide event”
Choose your class or group
Fill in the details:
Event Name, Description, Location
Start and End Time
Optionally, make the event recurring
Click Create Event
🔁 For recurring events, only the first invite is sent. No auto-reminders will follow.
⏰ Event Reminders
Families will get a reminder message 24 hours before the event.
For Sign-Up Events:
Reminder is set when the contact chooses a time
Reminder goes to the contact who signed up
For Class/Group Events:
Reminder goes to all contacts in the class/group
Based on the start time you selected
📌 No reminder is sent if:
The meeting is less than 24 hours away
It’s a recurring event
Reminder message looks like this:
This is an automated reminder for your event ‘[Title]’ with [Your Name] on [Date] at [Time], at location ‘[Location]’. Please reply to [Your Name] if you have any questions.
✏️ Editing or Deleting Events
Event Type | Can Edit? | Can Delete? |
Sign-Up Event | ❌ No (once a family signs up) | ✅ Only delete individual claimed slots |
Class/Group Event | ✅ Yes | ✅ Single or multiple instances of recurring events |
🔁 When editing a recurring event, you can update:
Just this one
This event and all future
Note: You can delete all instances of a recurring event. However, you cannot edit past instances which is why you cannot edit "all instances".