Events help you schedule and share important one-off activities, such as exams, parent meetings, or special school events. This guide walks you through creating an event, selecting participants, and understanding where events appear.
Creating an event
1. Go to classes & events
From the left menu, open Classes & events.
Click Add event at the top of the page.
2. Add event details and schedule
Fill in the event information:
Name
Location
Event type (these can be customised in the school settings)
Description
Use clear wording so participants know exactly what the event is about.
3. Select participants
Choose who should attend the event. You can include:
Teachers
Students
Related contacts
Staff
Specific classes or groups
Participants will automatically see the event in their dashboard and calendar.
4. Add event pricing
If your event requires a fee, you can set the pricing directly during event creation. Under Event price, choose the pricing method that fits your needs:
Hourly fee – charge based on the event’s duration.
Monthly fee – apply your regular monthly billing structure.
Custom fee – enter a specific amount for this event only.
If the event is free, simply select Skip. Once saved, the fee will appear on the student’s billing page and be included in your regular invoicing flow.
5. Save the event
When everything looks correct, click Save to create the event.
The event will immediately appear in your events list.
View all events
Go to Classes & events, then click Events to see a list of all upcoming and past events.
You can open any event to review or update its details.
Where events appear for participants
Teach ’n Go automatically shares the event with everyone you selected:
Dashboard: The event appears at the top of their portal dashboard.
Calendar: The event is added to their built-in calendar so they can stay organised.
Mobile push notification: If the setting is turned on in school settings and the user also has the Teach 'n Go mobile app and notifications turned on, they can receive a push notification to let them know they have been invited to an event.
This ensures that teachers, students, and parents stay informed without extra reminders.
Tips
Use descriptive titles (e.g., Math Exam – Grade 5) to make events easy to identify.
Add a clear description if the event requires preparation or materials.
Update an event instead of deleting it when details change, so participants stay informed.
Summary / next steps
Events help your school coordinate key activities smoothly. Once created, they automatically appear on dashboards and calendars for all selected participants.