Events help you schedule and share important one-off activities, such as exams, parent meetings, or special school events. This guide walks you through creating an event, selecting participants, and understanding where events appear.
Creating an event
1. Go to classes & events
From the left menu, open Classes & events.
Click Add event at the top of the page.
2. Add event details and schedule
Fill in the event information:
Name
Location
Event type (these can be customised in the school settings)
Description
Use clear wording so participants know exactly what the event is about.
3. Select participants
Choose who should attend the event. Use the participant picker to search for and add:
Teachers
Students
Staff
Specific classes or groups
Related contacts can't be searched for or added one by one. To invite parents, first add the student(s) concerned, then tick Related contacts of selected students under Add as participants. This adds every related contact linked to those students. You can't add a related contact who isn't tied to a selected student.
Participants will automatically see the event in their dashboard and calendar.
4. Add event pricing
If your event requires a fee, you can set the pricing directly during event creation. Under Event price, choose the pricing method that fits your needs:
Hourly fee – charge based on the event's duration.
Monthly fee – apply your regular monthly billing structure.
Custom fee – enter a specific amount for this event only.
If the event is free, simply select Skip. Once saved, the fee will appear on the student's billing page and be included in your regular invoicing flow.
Who gets charged: the fee is charged in full to everyone added as a Student participant — it is not split or shared between attendees. Related contacts, teachers and staff added to an event are never charged. If you want only specific people billed for a paid event, add just them as Students and add everyone else as related contacts or another participant type instead.
5. Save the event
When everything looks correct, click Save to create the event.
The event will immediately appear in your events list.
View all events
Go to Classes & events, then click Events to see a list of all upcoming and past events.
You can open any event to review or update its details.
Where events appear for participants
Teach 'n Go automatically shares the event with everyone you selected:
Dashboard: The event appears at the top of their portal dashboard.
Calendar: The event is added to their built-in calendar so they can stay organised.
Mobile push notification: If the setting is turned on in school settings and the user also has the Teach 'n Go mobile app and notifications turned on, they can receive a push notification to let them know they have been invited to an event.
This ensures that teachers, students, and parents stay informed without extra reminders.
Tips
Use descriptive titles (e.g., Math Exam – Grade 5) to make events easy to identify.
Add a clear description if the event requires preparation or materials.
Update an event instead of deleting it when details change, so participants stay informed.
Events help your school coordinate key activities smoothly. Once created, they automatically appear on dashboards and calendars for all selected participants.