TeachKloud allows childcare providers to track under attendance under various schemes with automatic notifications for each scheme type. Schemes can be managed in the attendance > schemes section.
How does the under attendance prompt work (Republic of Ireland)?
NCS Under-Attendance Prompt
For children registered under the NCS, TeachKloud will notify admin by email on the first day of Week 7 if a child has under-attended in each of the previous 7 weeks.
This early notification is designed to give services sufficient time, where applicable, to:
Inform the parent or guardian
Review attendance patterns
Make any necessary updates or adjustments before the Week 8 or Week 12 thresholds
ECCE Under-Attendance Prompt
For children registered under the ECCE Scheme, TeachKloud will notify admin by email on the Thursday of Week 4, if under-attendance has been identified.
General Guidance:
If attendance patterns or circumstances have changed but were not updated on TeachKloud, this may affect the accuracy of the under-attendance prompt.
In these cases:
Update the relevant attendance or scheme information on TeachKloud
The prompt can then be ignored
TeachKloud has TWO types of schemes, only one can be used at a time. See below to learn about each option type and choose the one that works best for you!
Option 1 - Weekly Schemes
Weekly schemes allow you to assign a total number of funded hours per week to a child.
While the weekly funding total will appear on reports, weekly schemes do not link funding to specific attendance times.
This means:
You cannot show which exact hours were funded by which scheme
Funding cannot be tied to specific morning or afternoon sessions
Example
Child A is assigned 15 ECCE hours per week, but the system cannot show whether these apply to 9:00–12:00 or any other specific time you enter in Attendance > Schemes.
Weekly schemes may be suitable where session-level detail is not required. For example, your service is only open from 9:00 - 12:00 daily but they offer less clarity for inspections.
What if the child's hours change, how do I update their weekly scheme hours?
Option 2 - Timed Schemes
Timed schemes allow you to add specific attendance start and end times (for example, 9:00–12:00) to a child and link these times to a particular funding scheme. This provides clear, auditable evidence of:
When a child attended
Which scheme funded that attendance
How different sessions in the same day are funded
Timed schemes can improve compliance and transparency in attendance inspection reports.
Examples
Child A attends 9:00–12:00 under ECCE and 12:00–17:00 under NCS
Child C attends morning sessions Monday–Thursday but afternoon sessions on Fridays
Multiple sessions with different start and end times can be added for the same child across different days. If a child schedule or scheme hours change, you should update the relevant schedule/scheme area to reflect this change, to increase compliance.
What if the child's hours change, how do I update their timed scheme hours?