Occupancy reports enable you to forecast and plan ahead!
This guide explains: Key Terms for the Occupancy Report, How to Add Maximum Capacity and Ratios and Download Occupancy Reports
Key Terms
Scheduled Children - Number of children scheduled to attend based on your attendance > schedule
Actual Children - Number of children that have been checked in using the mark attendance feature (real time attendance)
Staff Required - Number of educators required based on the room ratios added in the rooms section. Select the room > three grey button and edit to manage ratios for the selected room
Actual Staff - Number of educators checked in using the teacher timesheet
Scheduled Staff - Number of educators scheduled using the roster management
Capacity Left - This number is based on your maximum child capacity, per room, minus the number of scheduled children. Edit the relevant room(s) to add or edit the maximum capacity (i.e. the max number of children that can attend the session).
FTE - is calculated using your maximum capacity for each room, total daily opening hours and total attendance scheduled hours. See occupancy reports > FTE > info icon for a detailed example.
Download Reports
Select occupancy reports > download room reports (top right hand corner)
Add Maximum Room Capacity or Ratios
Select Room > Three Grey Dots > Edit Room
