This article is intended for users of the following products in New Zealand, UK, Australia, and Qatar:
(Note: To enable this feature, please get in touch with Nick Stocking through email at nick.stocking@golfgenius.com.)
The Golf Genius Mobile App has bridged a gap between players and events, allowing players to easily view event/league portals, view tee sheets, enter tournament round scores, and more. However, not all players have a mobile device or prefer a computer terminal inside the clubhouse. Therefore, the Club Score Input Terminal allows players to check in for events and post scores for general play and events without a mobile device. For details on setting up competitions to be added to the terminal, Click Here.
This article will discuss setting up, managing, and using the Club Score Input Terminal.
Before Setting up the Terminal:
Before providing players access to the Club App, you will want to take the necessary steps in your account to ensure they have a good experience. These steps include:
Import your Course(s) from WHS: Managers can import course details quickly from WHS. Course details include available tee(s), 9 and 18-hole Slope/Rating, yardages, hole index, and more. Note: To post general play scores, course details must be imported from the WHS Course.
Manage the Master Roster: Depending on the method used to allow players to access the terminal, you will need to ensure the player's information is accurate. The specific fields that must be accurate include last name, CDH number, and email.
Set up Competition and Registration: Setting up the competition and registration will allow players and teams to check in for current events/league rounds.
Managing The Terminals:
To manage your terminals, go to Customer Center > Master Roster > Club Score Input Terminal (as shown below).
The following information will be displayed for each terminal:
Name: Name of the tournament.
Course: Courses available to post scores.
Link: Link to the terminal to be used on the designated computers.
On-Screen Keyboard: If the on-screen keyboard is displayed.
Action: The options to edit or delete the terminal.
Setting Up The Terminals:
After completing the steps within your account to ensure all content is used for logging in and populating the terminal correctly, you will want to create the terminal. In some cases, you may want to create several terminals. For example, if you have a computer in the men's and women's locker room, you can create a terminal specific to that locker room. To create your terminals, go to Customer Center > Master Roster > Club Score Input Terminal > Add Club Score Input Terminal (as shown below).
Here, you will be asked to fill in the following information:
Club Display Name: Name to be displayed on the login screen.
Courses: Only courses imported from the WHS will be available in the terminal. Depending on which courses were selected will determine if they are available in the terminal.
On-Screen keyboard: You will have the ability to display an on-screen keyboard. As a best practice, if you have a physical keyboard, do not enable the on-screen keyboard.
Gender: Terminals can be specific to males, females, or both. If you have a computer in the men's locker room and designate the terminal as male, then only the males from the master roster will be able to post scores at this terminal.
General Play: Enable or disable the ability to post general play scores on the terminal.
How will golfers login into this terminal? - Define the methods used by the terminal for member login. Visitor login will be unaffected by this setting.
Login with Email & Password: Members of the club can use their Golf Genius account (email and password) in order to access the terminal.
Login with CDH Number: Members will be prompted to fill in their CDH Number.
Last Name: Members are prompted to fill in their last name. If multiple members are found, they will be asked to select the correct profile.
Attestation: When enabled, after the round and upon posting scores, golfers will be required to choose a player to attest their round.
Once all the appropriate information is filled in, click continue.
Allowing Players to Select Tee from the Terminal:
If you would like to allow players to select which tee they are playing from at the terminal, you can updated you setting from Event/League Profile - Rounds Scheduling tab. To enable this option, follow these directions:
Go to Event > Event Profile > Rounds & Scheduling tab.
Find the section to "Allow Golfers to Set Course and Tee." Note: This section could also be titled "Set Tee on Club Score Input Terminal."
Check the option to allow gofers to select their tees on the club score input terminal (as shown below). Note: This graphic may vary if you do not have the mobile app set course and tee feature enabled.
Click "Save." Golfers will now be able to set their tee from the Club Score Input Terminal when checking in.
Providing Members Access to the Terminal:
Now that you have set up your terminals, you are ready to provide your players access to the terminal. First, you need to populate your Master Roster if you have not done so already. For complete details about importing and updating your Master Roster from WHS, Click Here. As previously mentioned, players will have access to the terminal using one of the following methods:
Last Name
Login with CDH Number
Login with Email & Password
The method used will depend on your club's needs. Each will be discussed in further detail below.
Access Via Last Name or CDH Number Last Name:
To allow your players to access the terminal using their Last Name or CDH Number, the member must be on your Master Roster, and their details (Last Name CDH Number) must be accurate. The players will not need any additional details or a password to access the terminal using these methods. However, when providing access via Last Name or CDH Number, they will only have access to the terminal and not the Golf Genius Mobile App.
Note: If using the method of CDH Number, if the CDH number is missing from their master roster profile, they will not be able to log in.
Access Via Golf Genius Account:
To allow your players to access the terminal using their Golf Genius Account, they must have been registered to your club and have created a password associated with the email in your master roster. Providing access via a Golf Genius Account will also allow players to access the Golf Genius Mobile App. Players can be registered for an account in various ways:
Manager registers all players at once: To register players to your Master Roster, go to Customer Center > Master Roster > Register All Golfers (as shown below).
Besides the default text that explains how to register, you can include additional text. The text provided by you will be noted as having been provided by the manager. Click "Send," and the players with an email address in the roster will receive registration instructions.
Manager registers players individually: If you need to register a player individually, go to Customer Center > Master Roster > View Master Roster. Search for the player you need to register and click "Register" in the "Action" icon by their name. Enter an email if it is not yet included, plus anything else you would like to include in the message, and click "Register" (as shown below).
When a manager registers one or more players, they will receive emailed instructions to confirm their registration (as shown below).
Above is an example of what a registration email will look like to your players. Players will see the custom message from the manager and registration instructions.
Players will click "Confirm Registration," create a permanent password, and be logged in to our system, where they can access all the event and league portals to which they are registered. That same email and password will be used to access the Club App and Terminal.
Providing Visitor Access to the Terminal:
If a player is not on your master roster, they will be able to access the terminal as a visitor. Visitors will be able to log in using only their CDH Number.
Viewing and Managing Check-in and General Play:
When players use the terminal, they can check in, and post competition and general play scores. As a manager, you can see details about these occurrences, including; Date, Event (Eg. General Play or Event/Lague Name), Player name, Status (Not Started, In Progress, and Posted), and other information (as shown below).
To access the Check-in History and General Play, go to Customer Center > Master Roster > Check-In History General Play (as shown below).
Use any available filters (as shown below) to find specific check-ins and click "Go."
The filtered check-ins will then populate (as shown below).
The results have the following information:
Date: The date of check-in.
Event: The name of the Event or General Play.
Player: Players Name.
Course: The Course they are playing.
Tee: The Tee they are playing.
Score: The players' score, if the round is in progress, or a final score if the round is completed.
Thru: Number of holes completed.
Attester: Name of the player attesting the final scores.
Status: Indicates the status of the round if it is not started, in-progress, posted, or deleted.
In the "Action" icon, you also can view the scorecard (as shown below).
Within an Event/League, you can also see if a player has checked in for the round. To verify who has checked in on the pairing page, go to Round > Edit Existing Pairings, players that have a green circle (green dot) next to their name have checked in, and those with a red circle (red dot) have not checked in (as shown below).
Disabling Event/League In Club Score Input Terminal:
You can manage if events/leagues should be displayed in the Club Score Input Terminal. By default, an event is displayed in the terminal. If you would like for an event/league to not be displayed in the terminal, follow these directions:
Go to the Event/League.
Click Event/League> Event/League Profile.
Go to the Directories & Registration tab.
Click the option "Disable event from being displayed on the Club Score Input Terminal" in the Display Event/League area (as shown below).
Click "Save."
Competition and General Play Score Posting:
(Note: General Player Score Posting is not currently available for users in Australia.)
With the terminal, members and visitors will be able to post competition and general play scores. Players must be registered for the competition and check in before being able to post competition scores. For more details about how a player and teams check-in and post scores, Click Here. For details on setting up the competition and registration in the terminal, Click Here.
Once a player is checked in for a tournament, they can enter scores (as shown below).
General Play Scores will allow players to post scores to the WHS (courses must be downloaded from WHS). Once logged into the terminal, on the homepage, players can press General Play, and they will be able to post scores (as shown below).
Default Tournament for Terminal:
In the event you have multiple tournaments in a round, you can define which tournament will show when players enter scores. The default tournament is the first tournament that is created for an event/league. To change the default tournament, follow these instructions:
Go to Round > Tournaments
Edit the tournament you want as the default.
Check the box "Set as Default Tournament for Club Score Input Terminals" in the advanced options section (as shown below). In addition to allowing the tournament to be set as the default tournament, you can enable label printing for the tournament. For more details about label printing, Click Here.
Click "Save" after making changes to apply the settings. This tournament will also be marked as the default tournament on the Tournaments dashboard (as shown below).
