This article is intended for users of the following products in New Zealand, UK, Australia, and Qatar:
With the terminal, members can register for daily competitions, while members and guests can check in and post scores. However, players must be checked in before being able to post competition scores.
For details on setting up the terminal, Click Here.
For more details about how a player checks and posts scores, Click Here.
When using the terminal, you will be able to set up your event/league using one of two methods to allow players to register and check-in for rounds with the terminal:
With Registration: More commonly used for individual member events (players on your master roster) such as a members roll-up or an event using open tee times. If you do not know who will participate in the competition, you must use registration on the terminal. This will allow members to register for the event and check in to post scores, all from the terminal. Note: Guests/Visitors can be added to individual events by importing them from WHS.
Without Registration: More commonly used for team and individual events with guests (players not on your master roster). If you know who will be participating in the competition or pulling in players from integration with club management software (e.g., BRS, Lightspeed, etc.), you can create your event roster before the play date. When using this method, players will not have to register at the kiosk first before checking in. Note: When using this method, you can also create pairing and tee times if needed.
In this article, we will discuss setting up events/leagues with and without registration and creating tournaments, so that players can register for and post scores for your competition on the terminal.
Setting up Event/League with Registration:
When creating an event/league that will utilize the terminal, without knowing who is participating, there are some steps you will need to take to ensure the competition shows on the portal and players can register for and then check-in all from the terminal.:
Enable Registration
Add Rounds
Create Tournament
Set Pairing Size
Adding Guest/Visitor
Enable Registration:
To enable registration, follow these directions:
Create a new event/league or go to an existing event/league.
Go to League/Event > Registration Center.
On the Registration Enablement tab, do the following:
Check "Enable Registration" (if it is not already enabled). Note: Events/leagues that have registration with payment or pending registration will not be available from the terminal.
Enter a Player Limit (if necessary).
Go to the "Registration Setup" tab to do the following:
Enter the number of members who can register.
Individual events: Set the Min and Max for members to 1.
Team events: Set the Min as 1 and Max as 2-4 for members, depending on the team size. You can also set the permissible number of golfers in the team if necessary.
Go to the "Registration Dates" tab to set up the open/close dates. Note: You can manually open and close registration in the Registration Center or by going to Event/League > Open/Close Registration.
Click "Save".
For more details on all the options available in the Registration Center, Click Here.
Add Rounds:
When creating an event/league, you will need to add a round. The tournament will be displayed in the terminal on the day of the round within the event/league. To add round(s), follow these directions:
Go to Calendar > Add Rounds.
Select the date of the round(s). Select the date twice if more than one round needs to be added for the same day.
Click "Save".
For more details on adding rounds, Click Here.
Create Tournaments:
A crucial piece to setting up your terminal is creating the tournament. Without a tournament created, the event will not display in the terminal. To create your tournament, follow these directions:
Go to Rounds > Tournaments > New Tournament.
The competition selected depending on the tournament format:
Individual: Select "Player vs. Field" for the competition when setting up an individual format.
Team: When setting up a team format, select "Pair vs. Field" or "Foursome vs. Field" for the competition, depending on the team size. Note: No need to choose a team list, as the pairings will determine the teams.
Select the other appropriate setting for your tournament as necessary.
If this is the tournament you want to use to display Player Handicaps on the terminal, check the option for "Set as Default Tournament for Club Score Input Terminals" in the advanced options section. Note: The first tournament created will be set as the default. If you would like another tournament to be the default, select this option for that tournament.
Click "Save" to create the tournament.
For complete details on setting up a tournament, Click Here.
Set Event/League or Round Pairing Size:
For individual events, you must change the pairing size to "No Tee Sheet" to ensure the event displays in the portal. For team events, you would want to set the pairing size to "foursomes" or as appropriate for your team's size. To do this, follow these directions:
Change the pairing size:
For All Rounds within an event/league: Go to Event/League > Event/League Profile > Rounds & Scheduling > Pairing Size.
For a specific round within an event/league: Go to Rounds > Round Profile > Rounds & Scheduling > Pairing Size.
Set the Pairing Size:
Individual Event: Set the pairing size to "No Tee Sheet." For more details on managing a round with no tee sheet, Click Here.
Team Event: Set the pairing size as appropriate for the team sizes. Note: In most cases, you will not need to adjust the pairing size as it is already set to "Foursome."
Set the Default Course & Tee.
Individual Event: After selecting the pairing size of "No Tee Sheet," the Default Course & Tee selection will be displayed. Select your default course and tees by gender.
Team Event: Check the box "Set up a default course & tee by gender" in "Pairing Size" to select the default course and tee. Once checked, the Default Course & Tee section will be displayed to set your default course and tee by gender.
Click "Save."
Adding Guest/Visitor:
If a guest or visitor plays in the event, they must be registered manually by a manager. Once registered, they can check in and post scores on the portal. To add a guest, follow these instructions:
Go to Golfers > Import Golfers from Master Roster / WHS / Other
Select the option to import golfers from "All WHS."
Search for the golfers using (as shown below):
Lookup by Club, Last Name, and First Name: Select the Club and enter the golfers last name. Note: You can also include a first name, but it is not necessary.
Lookup by Membership Number: Select the WHS Organization and enter the membership number.
Click "Add," and the guest will be added to your roster.
Setting up Event/League without Registration:
When setting up the competition and you know who will be participating or you are pulling in players from integration with club management software (e.g., BRS, Lightspeed, etc.), you can create your event roster before the play date. When using this method, players will not have to register at the kiosk first before checking in.
As mentioned above, registration is optional if we know the event roster. Therefore, managers can opt to:
Set up Event Roster: When only setting up the event roster before the competition play date, golfers can create their pairings and teams for team competitions.
Set up Event Roster and Tee Sheet: When setting up the event roster and tee sheet before the competition play day, golfers only need to check in as the pairings and teams for team events have already been established.
You can take the following steps to ensure the competition shows on the portal, and players can check-in and post scores all from the terminal.:
Add Rounds
Create Tournament
Add Members
Add Guests/Visitors
Set Pairing
Add Rounds:
When creating an event/league, you will need to add a round. The tournament will be displayed in the terminal based on the selected day of the round for the event/league.
Go to Calendar > Add Rounds.
Select the date of the round(s). Select the date twice if more than one round needs to be added in one day.
Click "Save".
For more details on adding rounds, Click Here.
Create Tournaments:
A crucial piece to setting up your terminal is creating the tournament. Without a tournament created, the event will not display in the terminal. To create your tournament follow these directions:
Go to Rounds > Tournaments > New Tournament.
The competition selected depending on the tournament format:
Individual: Select "Player vs. Field" for the competition when setting up an individual format.
Team: When setting up a team format, select "Pair vs. Field" or "Foursome vs. Field" for the competition, depending on the team size. Note: No need to choose a team list, as the pairings will determine the teams.
Select the other appropriate setting for your tournament as necessary.
If this is the tournament you want to use to display Player Handicaps on the terminal, check the option for "Set as Default Tournament for Club Score Input Terminals" in the advanced options section (as shown below). Note: The first tournament created will be set as the default. If you would like another tournament to be the default, select this option for that tournament.
Click "Save" to create the tournament. This tournament will also be marked as the default tournament on the Tournaments dashboard (as shown below).
For complete details on setting up a tournament, Click Here.
Adding Members:
If you are adding members via an integration with club management software (e.g., BRS, Lightspeed, etc.), Click Here for the available integration option and select the appropriate link for instructions.
If you are adding members from your master roster, follow these instructions:
Go to Golfers > Import Golfers from Master Roster / WHS / Other
Select the option to import golfers from "Master Roster."
Search for the member using (as shown below):
Quick search in Master Roster: Select members one by one.
Select from Master Roster: Search and select multiple members to add.
Click "Add," and the member will be added to your roster.
Adding Guests/Visitors:
If a guest or visitor plays in the event, they must be registered manually by a manager. Once registered, they can check in and post scores on the portal. To add a guest, follow these instructions:
Go to Golfers > Import Golfers from Master Roster / WHS / Other
Select the option to import golfers from "All WHS."
Search for the golfers using (as shown below):
Lookup by Club, Last Name, and First Name: Select the Club and enter your last name. Note: You can also include a first name, but it is not necessary.
Lookup by Membership Number: Select the WHS Organization and enter the membership number.
Click "Add," and the guest will be added to your roster.
Set Pairing:
To create pairings, go to Rounds > Create New Pairings. For complete details on creating pairings, Click Here. After creating pairings, set your tee time/shotgun and course and tee. For more details on editing pairings, Click Here.
Default Tournament for Terminal:
If you have multiple tournaments in a round, you can define which tournament will show when players enter scores. The default tournament is the first tournament that is created for an event/league. To change the default tournament, follow these instructions:
Go to Round > Tournaments
Edit the tournament you want as the default.
Check the box "Set as Default Tournament for Club Score Input Terminals" in the advanced options section (as shown below). In addition to allowing the tournament to be set as the default tournament, you can enable label printing for the tournament. For more details about label printing, Click Here.
Click "Save" after making changes to apply the settings.
