In this article, we'll guide you through the simple steps of adding an asset to your restaurant's virtual inventory so data like spending and the number of service requests on each asset can remain updated and accurate.
Adding Assets
Step 1: Login to the Portal
The first step in the process is to log in to the 86 Repairs portal.
If you're unable to login, try these troubleshooting steps or contact customer support via chat for assistance.
Step 2: Navigate to the Assets Tab
Once logged in, navigate to the "Assets" tab within the portal. This is where you'll find the tools and features necessary for managing and updating your restaurant's assets.
Step 3: Click the "Add Asset" Button
Locate the "Add Asset" button in the top right corner and give it a click. This action initiates the process of adding a new asset to your virtual inventory.
Step 4: Fill Out the Basic Info Form
A new window will appear, prompting you to fill out essential details about the asset you're adding. This includes the reason for adding the equipment, what restaurant the asset is at, the asset type, service category, and brief description. Accurate and detailed information at this stage is crucial for effective asset management.
💡 TIP: Does your team frequently refer to the asset in a special way, like the Salad Cooler or the Dessert Freezer? Put that common name in the Description box to make it easier to find when searching.
Step 5: Click "Next" to Add Additional Details
After completing the initial information, click "Next" to proceed. This will prompt you to provide more specific details such as photos of the unit and the manufacturer/model/serial (MMS) information. That MMS information is used by the 86 Repairs system for warranty checks and purchase pricing.
If any of the information is illegible or not present, select "Illegible" or "Missing" as the answer.
Step 6: Click Save
Once you've filled out all the required information and uploaded the necessary photos, click the "Save" button. This action finalizes the addition of the asset to your virtual inventory, and the system will now reflect the updated information.
The new asset is now able to be searched in the portal under the "Assets" tab.
Editing Assets
If you made a typo or received updated information on the asset, you can edit the information without having to delete the original.
Step 1: Click on the Asset Tab and Add Filters
To make it easier to find the asset you need to edit, you can either search for the name using the search bar, or you can add filters using the filter button on the top right corner of the screen. You can then sort by service category, location, percent of spend, and warranty eligibility.
The listed assets will automatically update based on the filters you choose.
Step 2: Locate the Asset
Photos of the assets that match the filter settings will appear, as well as their name, service category, and serial number.
Once you've found the asset you need to edit, click on the icon. You will be taken to the asset page.
Step 3: Edit and Save
In the Asset Details section of the asset page, you'll find the asset's name, manufacturer, model and serial number, location, purchase price, whether it has a specified NTE or is automatically approved for OT service, and how many requests are associated with the asset.
To edit any of the information, click the teal Edit button in the right corner of the Asset Details section.
Update the appropriate information and click Save to save your changes.