Before moving a user to another Group (Site) or archiving a Group, there must be zero Assignments associated with that user. This includes Completed, Incomplete, and Not Started Assignments.

Assignments are tied to a specific Group and do not transfer with users. Moving users without cleanup can cause blocked moves or hidden errors.

Assignments may be one-off (single instance) or scheduled (batch). Modifying a scheduled Assignment affects all users in that batch—not just one row.

Answer

Business Administrators must remove or update all Assignments tied to a user (or Group) in ANVL Manager → Assignments before moving users or archiving a Group.

Steps:

1: Filter Assignments

Open ANVL Manager and navigate to Assignments.
Filter by User, if you are moving specific users

2: Select the Assignment

Locate the Assignment row.
Select the checkbox next to the Assignment.
Select Modify → Modify Assignment.

⚠️ Important:

For one-off Assignments, this affects only that Assignment.
For scheduled Assignments, this affects all users in that scheduled batch.

3: Choose the Correct Action

If you are moving a specific user (not archiving the Group):

If the Assignment is assigned only to that user:
- Delete the Assignment.
If the Assignment is a Scheduled Assignment with multiple users:
- Do NOT delete the Assignment.
- In the Assignees list:
  - Remove only the user(s) being moved.
- Save the Assignment.

This ensures the Assignment remains active for the remaining users.

If you are archiving the entire Group (Site):

Select Delete Assignment.
This removes the Assignment for all users in the Group.

Use this only when the Group is being fully retired

Examples:

This Assignment is assigned to a single user only. When moving this user to another Group (Site), delete the Assignment.

This is a Scheduled Assignment assigned to multiple users. When moving only one or some users, do not delete the Assignment—remove only the user(s) being moved from the Assignees list.

4: Repeat as Needed

If a user was assigned to multiple Assignments:
- Locate each Assignment instance, and
- Delete the Assignment or remove the user from the Assignees list each time.

💡 Tip: For large group Assignments, you may need to zoom out or scroll to clearly see all assignees.