TOIL is also known as time off in lieu and this is normally given to your Breathe users if they work overtime and is then given back to them as holiday. In Breathe we allow you to track TOIL so you can see when it was earned and then add it to the available holiday.

There are 2 ways to manage TOIL within your breathe account.

TOIL can be added directly to the individual's holiday entitlement by using the +TOIL functionality within the system. This is the recommended option as it involves a more formalised process of establishing entitlement to TOIL before the user actually requests the leave itself. If this option is chosen, then any TOIL granted should be taken as holiday rather than other leave.

TOIL managed by this method is also more flexible and lends itself to the self-service element of system.

Under Configure > Settings > What people can see and do > Request TOIL, you can give an employee the ability to request TOIL from their own dashboard:
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Once this permission has been granted, the user will see a 'log TOIL' button appear on their leave tile on their dashboard

Once submitted, the TOIL can then be approved (by the HR user or line manager if the relevant permissions have been granted to them to manage TOIL).

The line manager/approving user will receive a dashboard notification and an email from info@breathehr.com advising them of the TOIL request:

Once the TOIL request is approved, this will automatically update the holiday allowance ready for the individual to book this time off as holiday.

If people within your Breathe account have the permission to request TOIL granted from within your account settings, then approved TOIL can be added directly to the leave metrics by an authorised person. 

They would simply go to the Profile > Leave > Use the +TOIL function on the leave metrics to add the agreed extra time off to the user's holiday entitlement.

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Employees can request TOIL as other leave which will not be deducted from their holiday entitlement. You'll have to add 'TOIL' as an 'Other leave reason', you can do this by going to Configure > Settings > Picklists > Other leave reasons > Add new.

**Please note you will need to make a manual adjustment for each entry.

If you have received an email to let you know that one of your Breathe users have submitted TOIL. Here are the steps you need to follow to approve: 

Step 1: If you're following an email sent, click the link to log into your Breathe account

Step 2: Go to your manager dashboard. Under your tasks to do, you will see a new TOIL request

Step 3: Click the arrow to action the TOIL request
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Step 4: You can either approve or reject the TOIL request. Either way the userwill be notified by email of the outcome. 

Step 5: Once you have approved the requested the TOIL will automatically be added to their holiday allowance. 

If you want to view what TOIL has been approved and when, you can view it under the adjustments tab, on the individual's leave page.
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This will probably be because it has been requested as other leave rather than holiday.

Other leave is never deducted from the holiday entitlement.

Should you not wish the other leave reason 'TOIL' to be available to your employees to use, you should edit this reason and re-name it with a dash or a dot. This will deter employees from using it.

You can do this under your Configure > Settings> Picklists >Other Leave Reasons > Edit 'TOIL'

If under the Configure > Settings > Change what HR users can see and do, your company has ticked the box that says that all HR leave needs approval, then you will not have access to your own adjustment buttons.

You will need to ask another HR user to make the adjustment for you.

As an Admin or HR user, you can delete an adjustment by clicking on the bin icon under the actions column. Please note, you will not be able to delete the automated adjustment made for the first year of employment, for example.