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How to Delete and/or Archive Enrollment Periods

After publishing an Enrollment Period, you may want to hide it or delete it completely.

Serena Edwards avatar
Written by Serena Edwards
Updated over a week ago

After you publish an Enrollment Period, you may decide it’s not what you want and need a re-do. That’s okay because we have a way for you to delete an unwanted Enrollment Period. You can also Archive past Enrollment Periods.

To Archive an Enrollment Period

When you archive an Enrollment Period, the following will happen:

  • Removes the Enrollment Period from the Enroll Form

  • Removes the Enrollment Period from the Customer Portal

  • Removes the Enrollment Period from the Instructor Portal

  • Cancels any future Class reminders for enrollments in this Enrollment Period

  • Cancels any future invoice and payment events scheduled for this Enrollment Period

  • Preserves any historical context of enrollment in this Enrollment Period.

First, we’ll go over how to archive an Enrollment Period.

  1. Go to the Classes Tab/Classes and click on the Enrollment Period you wish to archive.

  2. Click the cogwheel. A new menu will appear.

  3. Go to the box icon (when you hover over it with your mouse, you will see a message, “Archive this Enrollment Period”).

  4. Click Archive and the Enrollment Period will be moved to the Archived section.

To Delete an Enrollment Period

Deleting an Enrollment Period will remove it from all views as long as you don't have any Programs still using it. If any programs are tied to the Enrollment Period, you will get an error message, “Unable to delete Enrollment Period!” You will first have to delete the Programs of that enrollment period in the Programs Tab and then go back and delete the period.

The previous step of archiving an Enrollment Period is REQUIRED to delete an Enrollment Period. Follow these steps to delete the Enrollment Period:

  1. Check the box beside the Enrollment Period you wish to delete

  2. Click the cogwheel. A trash can icon will appear.

  3. Click on the trashcan icon and then “Delete” and “OK”; you’re done!

delete or archive enrollment periods in Enrollsy
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