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All Collectionsv3 - Config Manual
V3 - Billing (configuration)
V3 - Billing (configuration)
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Index

Introduction. Rate architecture.


The products are the key pieces when configuring the application. But, to avoid having reports with 500 products and having to add them up, we usually group them into subfamilies and these in turn into families. This way, the reports will be more readable.

  • Family . Group the different subfamilies for better reports (Golf, Tennis, Restaurant, Store).

  • Subfamily . Group the different products for better reports (Visitor Green Fees, Member Green Fees, Gloves Store, Accessories Store...).

  • Product . The key piece of the billing architecture. When you sell something with a price, it will always be linked to a product. The previous concepts have a grouping role to generate more attractive reports. The product will contain class information: prices and taxes (among other parameters). So we now know where to go when we want to check or change a price: to the product.

  • Customized prices . Within a product there is a default rate, but you can add dynamic rates depending on the day of the week, time, type of client, etc.

Introduction. Billing connection with other modules.

The products belong to the billing module and, therefore, can be sold and invoiced directly from said module. But we can also connect the billing module with others (e.g. reservations or installments) and we will do this through the product . When creating a type of reservation or a type of quota, we will assign a product to it and, in this way, the reservation and billing modules will be connected so that, every time you make a reservation, the sale is generated automatically. After the sale, the billing module is in charge of accompanying you until the end, but any modification to the sale or reservation will be automatically synchronized.


In other words, the product is responsible for prices and vital accounting information (account, taxes, etc.) and these products can be sold in many ways: through a reservation, a fee receipt, in the store, etc. The product collects very little information, but very important, and the other modules are responsible for managing specific parameters of that module. For example, in the reservation module in each type of reservation, crossings, available days of the week, which facilities can be reserved, reservation limit rules, etc. will be managed. Things that only interest the reservation module and not billing. In this way we can improve and evolve much faster.

Settings

Section: Main Menu > Billing > Settings

Sales Section

  • Prices with taxes included . Activate this option if you want the price you assign to the products to be with taxes included.
    For example, if you want the customer to pay for a Coca Cola for €5 (tax included), activate this option and put “5” on the product.
    If you want the client to pay €200 + VAT for Consulting Services , deactivate this option and put “200” on the product.

  • Report imbalance due to rounding. Activate or deactivate this option

  • Prevent imbalance due to rounding. Activate or deactivate this option

  • Mandatory taxes on the product. Activate or deactivate this option

  • Maximum rounding error .

Bonuses Section

  • Compensation product . Select an option from the drop-down menu:

    • Discount the same product as the sale

    • Discount the bonus product

  • Billing method . Select an option from the drop-down menu:

    • Include in the invoice

    • Do not include in the invoice

  • Wallet bonus for returns . Select an option from the drop-down menu or create a new one

Invoices Section

  • Show discount column . Activate if you want the invoice to show a column with the discount.

  • Company . Company with which invoices will be generated. It is doubtful to see how the product has a company and that is what rules.

  • Receipt number format

  • POS invoice type selector. Activate or deactivate this option

  • Print invoices without taxes. Activate or deactivate this option

  • Allow partial line overrides . Activate or deactivate this option

  • Rounding mode . Select an option from the drop-down menu:

    • Round lines

    • Round totals

  • Default invoice type . Type of invoice/series with which invoices will be generated by default. Then, when issuing an invoice, you can manually choose the type.

  • Type of invoice when paying sales . Type of invoice that will be generated when paying for sales from the POS or quick payment of the reservation.

  • Invoice type when paying Q19 . Type of invoice that will be generated when paying Q19

Fees Section

  • Automatic issuance of quotas . Activate/deactivate this option. The system will look every day to see if there are receipts to issue that day, like any human would have to do, and will automatically generate them. This will result in significant time savings for the club.

  • Automatic collection . Select an option from the drop-down menu or create a new one:

    • Wallet bonus

    • Bonus units

    • Deposit

  • Generate invoices . Activate/deactivate this option, they are generated of the default type. If you want an invoice to be issued after issuing automatic receipts, even if they are not paid.

Deposits Section

  • Generate credit note when consuming . Activate/deactivate this option

  • Default product . Select an option from the drop-down menu or create a new one

Foreign exchange

Section: Main Menu > Billing > Currencies

Special buttons

  • New

  • Actions :

    • Export

    • Export (all columns)

    • Matter

    • Bulk editing

    • See the trash

  • Update prices . After creating or modifying the exchange rate of an already created currency, you can select this button to modify all products and dynamic prices

Select an ID

Special buttons

  • Edit

  • New

  • Actions:

    • View history

    • Copy

    • Eliminate

General Section

  • Name . Obligatory field. Currency name

  • Exchange rate . Obligatory field. Example: if you want a dollar to be worth 50 pesos here we will put 50

  • Symbol . Obligatory field. currency symbol

  • Symbol on the left . Activate/deactivate this option

  • Visible in consumer . Activate/deactivate this option

Taxes

Section: Main Menu > Billing > Taxes

Taxes are a simple concept. In this table we are only going to put the name and the percentage. This tax will be visible when creating the product.

General Section

  • Name for this type of tax

  • RD Treasury Code. This field associates the type of tax with its legal name in the Dominican treasury. Select a type of tax from the drop-down menu:

    • ITBIS

    • Excise tax

    • Ad Valorem Tax

    • Exempt

    • Legal tip

      • Contribution to the Development of Telecommunications

  • Percentage for this type of tax.

Families

Section: Main Menu > Billing > Families

A family groups one or more subfamilies and serves only to group income and generate more intuitive reports.

General Section

  • Name of the product family. Golf, tennis, restaurant.

  • Code for this family. It will be displayed in the settlement report and can be useful for your accounting department.

  • Manage stock. Activate or deactivate this option

Subfamilies

Section: Main Menu > Billing > Subfamilies

A subfamily groups one or more products and serves only to group income and generate more intuitive reports. These subfamilies in turn belong to a family.

General Section

  • Name of the product subfamily. For example, green fees for members, green fees for visitors, etc.

  • Family to which this subfamily belongs.

  • Code for this subfamily. Ex. 01. This will be reflected in the reports and can be useful for accounting.

  • Company with which this product is invoiced. This field is useful for centers that invoice with more than one company and want to ensure that a product from one company is not invoiced to another. If your app has only one company, leave this field blank.

  • Supplies . Activate/deactivate this option

  • Show on POS . Activate/deactivate this option

  • Recommended products . Select a product label from the drop-down menu

Products Section

Shows the products that have this subfamily added.


Order Printers Section

If you have the restaurant module activated, the printer section for orders will appear. In this section you can tell the system where you want the orders for the products within this subfamily to be printed. For example, you will want products from the Foods subfamily to be printed on the kitchen printer, and products from the Beverages subfamily on the bar printer.

  • Select the New button

  • POS . To create the rule when orders are sent from that POS. Example: Restaurant.

  • Printer. To which the order should be sent if you are sending from the POS of the previous point. E.g. Bar Printer.

  • Do you copy. What do you want to print? Default 1.

  • Select the Save button

With this data model the system allows you to:

  • Print your meals or drinks on your corresponding printer.

  • Print meals on both the kitchen and bar printers.

  • Print the number of copies you want.

You have just configured a command print rule. Every time you are at that POS and click “Send order”, the system will scan if there is any product from that subfamily in the cart and will send it to print. In this previous example, the Coca-Colas will only be printed on the bar printer and not in the kitchen.

NOTE . There are times when managers want to print the drink and also the food at the bar. To do this, in the food subfamilies you can create two printing rules, one rule that prints in the kitchen, and another rule that prints in the bar. In this case, every time you send an order, the meals will be printed in both places.

NOTE . With this data model we can also cover the fact that the same product is printed on a different printer depending on whether I am working in the restaurant room or in the pool. Creating two rules in the drinks subfamily, one that if I am working on the room POS is printed there, and another if I am working on the pool POS is printed there.

Products

Section: Main Menu > Billing > Products

The products are key concepts in the club configuration since the rest of the configurations will depend on it: reservation types, fees, store. The product is responsible for collecting information on prices/rates, taxes, and families for reports.
Read the introduction of this article to learn more about the product architecture.

Special buttons

  • New :

    • Name. Obligatory field. Description of your product. It will appear like this on the POS, on the invoice, on the ticket, in reports...

    • Subfamily . Group your products into subfamilies for more grouped reports. Select an option from the drop-down menu or create a new one

    • Price. Obligatory field. Standard price with taxes included. Then you can customize the rates according to different variables (day, time, etc.) with the plugin.

    • Taxes. Select an option from the dropdown or create a new one. for this product. In this version you can put several taxes and withholdings on the same product

    • Labels. Select an option from the dropdown or create a new one. Label to be able to quickly create lists and reports

    • Priority .

    • Supplied . It is used to classify products that do not belong to your company. This way, you can invoice products and services from other companies with your v3 application

    • For hours . Activate/deactivate this option. For those rates that vary the price depending on the duration of the reservation (e.g. padel 60' and 90')

    • Barcode . You can add a barcode of your product to be able to add it to the POS by scanning with the laser gun

    • Manage stock . Activate/deactivate this option. This field will be visible if you have downloaded the Stock module . Check this option if you are going to want to manage the stock: orders, delivery notes, inventories, etc. When you save your changes, the new Stock section will appear (see below)

    • Sell online . Activate/deactivate this option

    • POS Section:

      • Show on POS . Activate/deactivate this option. If you want to show this product on a button on your POS

      • Prevent at POS . Activate/deactivate this option. There are products that are sold directly and do not involve any double action. But there are other products/services, such as reservations or installments, that are not worth selling at the POS because you need the program to block the schedule or generate installments. So, selling these products directly from the POS is going to cause problems. By activating this option you will prevent a user from selling complex products/services directly at the POS. Examples: reservation, installments, bonus recharges.

    • Dynamic pricing section . It will be seen in the next point

    • By selecting the Save button , more sections will appear

  • Actions :

    • Export

    • Export (all columns)

    • Matter

    • See the trash

    • Edit mode

    • Bulk editing

Stock Section

This section will be visible if you have downloaded the Stock module and activated the Manage Stock box in the General Section . Fill out this section if the product you have created is a product for which you want to manage the stock: orders, delivery notes, inventories,...

  • SKU code (optional). Barcode of this product. This will be the one that is printed on the label that is printed.

  • Provider (optional). Select the supplier that supplies you with this product. This will mean that, when generating an order, they will only show you the products from one supplier, which will make your work easier.

  • Supplier barcode (optional). So that the supplier better recognizes your orders.

  • It has variants . This field will be visible if you have downloaded the Variants module . Check this option if you want to create variants of this product. When you save your changes, the new Variants section will appear .

  • It is a variant . Read-only field

Variants Section

  • Generate Variants . Select this button if you want to add variants to this product.

NOTE . To configure the variants you have to go to the Main Menu > Warehouse > Variants

Selecting an ID

Special buttons

  • Edit

  • New

  • Actions:

    • Direct payment link . A payment link for this product is created to be able to send to the customer by mailing, email, WhatsApp,... It does not create a sales line when sending, but rather when the customer pays for it. You also have the option of:

      • Force tokenize credit card

      • Copy

      • Close

    • View history

    • Manual editing

    • Copy

    • Eliminate

Dynamic pricing

Section: Main Menu > Billing > Dynamic Pricing

Dynamic Pricing is a tool to calculate price automatically based on season, time, customer, etc.

General Section

  • Name to be able to recognize this rate in listings.

  • Priority for this rate. Please note that a product can have multiple dynamic prices. The system will scan each of the dynamic prices in order of priority and, as soon as it finds a dynamic price that should be applied, it will stop scanning more prices and choose this one. Most rate errors and doubts come for this reason. Sort the dynamic prices by priority and check that the order is configured correctly.

  • Value for this dynamic price, which will depend a lot on the next option. To understand it better let's take the example of *20”.

  • Value type :

    • Fixed price if you want the final price to be €20.

    • Amount to be discounted from the price if you want this price to deduct €20 from the standard price of the product.

    • Percentage to be discounted from the price if you want to apply a 20% discount to the standard price of the product without rounding the price.

    • Percentage to be discounted from the price. Round if you want to apply a 20% discount to the standard price of the product by rounding to 0 decimal places .

Product Section

  • Product . Product to which you are applying dynamic pricing.

  • Product label . This dynamic pricing will be applied to products containing this tag. Very useful for examples like “10% for members in the restaurant or store . ”

Client Filters Section

This section filters that this dynamic price is applied only if the following rules are met depending on the customer who is purchasing:

  • Customer tag . This price will only apply to those customers who have this label in their customer file.

  • Customer . This price will only apply to this customer.

  • Minimum age . This price will only apply to those customers who are at least this age. The system looks at the date of birth on the client's record.

  • Maximum age . This price will only apply to those clients who are at most these years old. The system looks at the date of birth on the client's record.

NOTE . If a field is empty it means it applies to everyone.

Date Filters Section

This section filters that this dynamic price is applied only if the following rules are met depending on the date on which it is being purchased:

  • Start date . Dynamic pricing will apply from this date. Ex. I want to apply this discount from January 1st.

  • Ending date . Dynamic pricing will apply until this date. Ex. I want to apply this discount until December 31.

  • Start time . The dynamic price will be applied from this time. Eg. I want to make this offer after 4 p.m.

  • End time . Dynamic pricing will apply until this time. Eg. I want to make this offer until 12 noon.

  • Weekdays . Dynamic pricing will apply on these days of the week. Eg. I want to make this offer for business days.

  • Holidays . Dynamic pricing will be applied on holidays or not. E.g. I want this offer not to apply on holidays.

  • Calendar . Search and select a previous calendar created in the system to save a lot of manual process. Instead of putting the date range per season in all the rates, you can put it only once in Calendars and select it with one click in this step. Eg. High season, low season, high season twilight.

  • Maximum advance notice . The dynamic price will be applied depending on how many days in advance you are purchasing. Eg I want to reward if you reserve more than 60 days in advance. You can choose seconds, minutes, hours and/or days.

  • Limit before start . Dynamic pricing will apply until this time. Once this moment has passed before the reservation, the dynamic price does not apply. Eg I want to make this offer but more than 24 hours in advance. You can choose seconds, minutes, hours and/or days.

Sales Number Filters Section

  • Family.

  • Subfamily.

  • Minimum number of sales.

  • Maximum number of sales.

  • Evaluate by hour.

Channel Filters Section

  • Channel

Payment Methods

Section: Main Menu > Billing > Payment Methods

General Section

  • Name for your payment method. This will be visible in the POS and in the quick payment. On the website you can personalize the name using the following field

  • Payment method ID of the RD treasury. This field is to relate each payment method with its corresponding legal denomination in the Dominican treasury:

    • Cash

    • Check, transfer or deposit

    • Debit or credit card

    • Credit sale

    • Vouchers or gift certificates

    • Credit note

  • Name Consumer. Name for this payment method on your website. Sometimes the “Redsys” gateway is not completely commercial on the web, so you can customize it to what you like best.

  • Color. For the button on the POS when paying.

  • Guy. Obligatory field. You have to select a type from the dropdown:

    • Personalized

    • Money

    • Card

    • Transfer

    • Domiciliation

    • Runway

    • Deposit

    • Bond

    • Opera

  • Runway

Availability Section

  • Available online. If we want this payment method to be available online for your clients' purchases

  • POS. If we want this payment method to be available at the POS for payments from your employees

  • Automatable

  • Virtual. A virtual payment is one that is not made with real money. Eg. a green fee voucher or wallet.

  • Return at POS

  • Returns Provider

  • Priority. Order in which we want the payment methods to appear in the POS collection sale. Priority “1” will come out before “10” for example.

Companies

Section: Main Menu > Billing > Companies

The system allows you to operate with one or more companies. This information will be visible in invoices and reports.
​Note , when a new company is created the system will add the accountants automatically.

General Section

  • Name of the company and what will appear on the invoices.

  • NIF of the company and that will appear on the invoices.

  • Company address and what will appear on invoices

  • Country

  • Company email that will appear on invoices.

  • Company telephone number that will appear on invoices.

  • Company website and that will appear on invoices.

  • Default

  • Invoice footer text

SEPA Direct Debit Section

  • WERE GOING

  • BIC

  • Creditor ID

  • Creditor prefix

  • Presenter name

  • CIF presenter

  • Presenter prefix

  • Presenter ID

Invoice Series Section

Select an invoice series. For more information, go to this link .

Invoice types

Section: Main Menu > Billing > Invoice Types

In order to generate invoices to one or several companies, managing different series or counters, you will need to understand how the types of invoices, counters and companies are configured.

  • Invoice types . First you have to create the different types of invoices that you want to skip, official or internal.

  • Accountants . Once you have your types of invoices, you can generate your counters, their prefixes, etc.

  • Companies . Once you have your accountants and their types of invoices, you can create your company(s) and associate with each one which accountants you want to use .

With this data model you can work with multiple companies without having to duplicate invoice types. Look at the graph and its example and you can see that both companies use the same type of invoice, but different accountants.

The V3 system allows you to generate invoices from previously created sales and from 0. This new system allows you to quickly create different types of invoices so that they act in the way the club wants and thus adapt easily.

General Section

  • Name for this type of invoice. Ex. Proforma invoice.

  • RD Treasury invoice type . Only for the RD Treasury module. You have to select a type from the dropdown. There are 6 types:

    • Electronic Commercial Invoice

    • Electronic consumption invoice

    • Electronic Credit Invoice (electronic credit note)

    • Debit note

    • Special regime

    • Government Bill

  • Invoice receipt. Check if this type of invoice will be receipt type (Portugal) or simplified (Spain). This will cause a document of this type to be generated automatically when collecting quick payment or POS. The invoice is a receipt at the same time.

  • Proforma invoice . Activate/deactivate this option

  • Internal document. Check if you want this type of invoice not to be tax obligatory. Ex. Proforma.

  • Rectifying invoice. Check if you want this type of invoice to be “corrective” type. Eg. Simplified corrective invoice.

  • Global invoice . Activate/deactivate this option. With summary by subfamily and payment method

  • Exchange invoice . Activate/deactivate this option

  • Allows receipts . Activate/deactivate this option

  • Ignore validations . Activate/deactivate this option

  • Invoice template (optional). Select an option from the drop-down menu:

    • activityCancellation

    • activityConfirmation

    • birthday

    • cancellation

    • confirmation

    • consumerConfirm

    • courseParticipant

    • customerRegistration

    • directPay

    • ecommerceConfirmation

    • invoiceEmail

    • newAccountUser

    • privacy

    • relationshipRequest

    • reminder

    • resetPassword

    • setPassword

    • signUp

    • signUpPending

    • terms

NOTE . For more information, go to Templates

Cancellation Section

  • Cancellation by. Choose what type of invoice you want to generate when you cancel an invoice of this type. Ex. Simplified invoice for corrective simplified invoice:

    • Final Consumer Invoice

    • Tax Credit Invoice

    • Proforma invoice

    • Simplified Rectifying Invoice

    • Credit note

  • Convertible into. Choose what type of invoice you want to generate when billing this type of invoice. Ex. Simplified invoice for Complete invoice:

    • Final Consumer Invoice

    • Tax Credit Invoice

    • Proforma invoice

    • Simplified Rectifying Invoice

    • Credit note

Restrictions Section

  • Mandatory customer. Check this option so that when billing this type, there must be a customer. In Spain, the simplified invoice does not require you to have it, while the complete invoice does.

  • Mandatory CIF . Activate/deactivate this option

  • Mandatory address . Activate/deactivate this option

  • Maximum limit. Maximum amount that can be paid with this type of document. Useful for simplified invoices in Spain .

invoice series

Section: Main Menu > Billing > Invoice Series

A series of invoices is a table where the consecutive numbering of your invoices is managed. You can have all the series you want and then associate them with your company (one or more).

General Section

  • Company for which this invoice counter will be available.

  • Invoice type for this meter.

  • Format in which the next number will be assigned to your invoice. Ex. FP/####/ for proforma invoices.

  • Zeros on the left. If you want the system to pad the invoice number with zeros. If you enter 5 , the result for invoice 123 would be 00123 .

  • Prefix. ??

  • Initial value. Invoice number with which you want the system to issue the first invoice. This is useful for clubs that migrate to V3 and are already on invoice 123 of the year, for example.

  • Last value. The system simply informs you of the last number issued for this type of invoice.

  • Last date. The system simply informs you of when the last invoice of this type was issued.

  • Restart. Select Year if you want each year to change the year prefix and start numbering from 0 automatically.

Bonus types

Section: Main Menu > Billing > Bonus Types

A voucher is a preload by the client on their token that will help them obtain a better price and pay in the future with these virtual “vouchers.” These bonuses can be virtual money or units, such as the wallet bonus or the class bonus. When paying for a product or service with a voucher, the system will generate a negative sale for the same value, generating a ticket with a value of €0 but at the same time giving visibility to the original price of that service and balancing the accounting perfectly.

Special buttons

  • New

  • Actions :

    • Export

    • Export (all columns)

    • Matter

    • Bulk editing

    • See the trash

Select an ID

Special buttons

  • Edit

  • New

  • Actions :

    • View history

    • Copy

    • Eliminate

General Section

  • Name. Obligatory field. Enter a name for your type of bonus, for example Wallet Bonus , Green Fees Bonus , or Classes Bonus .

  • Guy . Obligatory field. Select an option from the drop-down menu:

    • Purse if this bonus is going to contain virtual money. The balance will be, for example, €40.

    • Units If this bonus is going to contain units: green fees, classes, chips, etc. The balance will be, for example, 8 units.

  • Product. Obligatory field. Select from the drop-down menu or create a new product that will be invoiced when you recharge the voucher.

  • Label that assigns. Select from the drop-down menu or create a new label for the client when contracting this type of bonus .

Filters Section

Payment with the remaining balance of this type of bonus can be made according to the following time filters:

  • Expiration . This relative amount of time will make new bonds valid for x amount of time. Ex. Recharge this special bonus and you have 3 months to consume. Select an option from the drop-down menu:

    • Seconds

    • Minutes

    • Hours

    • Days

  • Days of the week when you can pay with this bonus. Ex. Bonus working classes.

  • Time since . From this time you can pay with this voucher. Ex. Bonus for late classes.

  • Time until . You can pay with this voucher until this time. Ex. Class bonus tomorrow.

You must use each of these filters if you want to filter. If you don't want it to filter by any of these, you can leave it blank and it's as if it didn't exist. If you leave this section completely empty, this type of bonus would not expire, it could be used every day of the week and at any time.

Recharge Prices Section

In this version you will be able to define the prices with which this bonus can be recharged.

Special buttons

  • New :

    • Recharge Amount . Obligatory field. For example, 20 euros if it is a purse voucher or 20 classes if it is a class voucher. We will only enter the number and it is the amount that will be loaded into the bonus.

    • Price. Obligatory field. The price you are going to charge the customer for this recharge. Ex 200 euros. Special mention to the purse bonus. Some may wonder why to top up €20 in the wallet bonus I have to put 20 in the previous field and in this one. Well, that's because some businesses have offers like “Recharge €100 and we'll give you €20”. Thanks to this data model, this offer is possible.

    • Filter label . The price will only be visible to those customers who have this label in their customer file. Thanks to this functionality you can recharge Classes where the member costs less than the visitor and each of them automatically gets their price online. If left empty, this price will be available to all customers.

    • Available online . If we want this price to appear online to our customers. There are cases in which you do not want this price to appear as it is an offer that is used from administration only.

    • Description

    • Image

  • Actions :

    • Bulk editing

Valid Products Section

In this section you can add the products that can be paid with this bonus. You can leave it empty and it means that there is no limitation so you can pay for any product with this type of bonus. Eg. Purse bonus is usually used for any club service.
In this list you can add one or more products. Ex. GF 18 holes and GF 9 holes. Which would mean that with this type of “green fees” bonus you could pay only for those products and not others, such as a golf lesson.
You can also choose the ratio to be deducted from the bonus. If you leave it empty, every time you pay a unit 1 unit will be subtracted from the bonus. But there are times when you need to remove amounts with decimals, for example, with a 9-hole green fee. It is normal to find golf courses that offer a bonus of “10 GF for 18 holes” to their clients and, if they want to play 9 holes, 0.5 is subtracted from the balance. For these cases we would choose the allowed product of 9 holes with a ratio of 0.5 and the system will automatically act correctly.

  • Product . Obligatory field. Select a product from the dropdown

  • Ratio .

Fee types

Section: Main Menu > Billing > Fee Types

A fee is a service that the club offers to its clients.
These fees can be charged to the client in different ways: a single payment at the beginning, or recurring (subscription). The issuance of these fees can be manual or the system can generate them automatically, including collection, billing and shipping to the client. of these. These quotas may add labels to clients who hire it, which will give them benefits in availability, prices, etc.

General Section

  • Name for your quota. Ex. Annual fee.

  • Frequency of your fee: monthly, quarterly, semiannual or annual.

  • Product . Every time you issue a receipt for a fee, a sale will be created with this product that you must have previously created. The product is where you are going to put the price for this type of fee.

  • Proration or not. Here I explain the cases:

    • Proration YES. The system will issue customer receipts using natural dates: the 1st of each month, quarter, semester or year. Therefore, the price of the first receipt will be a calculation from today until the first day 1 on a proportional basis. Example, if the monthly fee costs €100 and I sign up for the club on the 15th, I will only pay €50, which is the proportional part of the month, and the next receipt would be on the 1st of the following month for €100.

    • Proration NO. The system will ignore calendar dates and count from the registration date. Continuing with the previous example, if the monthly fee is €100 and I sign up for the club on the 15th, I will pay €100 and the next receipt will be on the 15th of the following month for €100.

  • Label that assigns that will be added when contracting the quota. This label can give you benefits for always being a member. And when the quota is active. As soon as the quota comes to an end, this label will disappear from your file and you will no longer have the privileges of being a member. This entire labeling process, if everything is configured correctly, is automatic and saves the club a lot of time and errors.

  • Beneficiary label . Same case as the previous point but with the beneficiary of the fee. V3 allows you to create a quota associated with an owner, and also allows you to add one or more beneficiaries to the same quota. Well, the label is automatically added to the beneficiaries whenever the quota is active. On some occasions you may be interested in the label being different from that of the owner.

  • Issue day . This field is visible if you have the previous Proration option checked . When you choose proration, we have said before that the system does the calculation until the next day 1. It will work like this if you leave this field empty, but perhaps your club would like to start counting on day 5. This change will affect two very important things:

    • The proration calculation will be done until this day and not until day 1.

    • The receipts will be generated that day and not on day 1. Therefore, do not be confused with “when I generate the Q19”. The most normal thing is that it works with day 1, and then you issue the receipts whenever you want (day 28, day 3...) but always calculating the prorations until day 1.

Online sales section

  • Online sale.

Addons

Section: Main Menu > Billing > Addons

  • Product.

  • Custom price.

  • Start.

  • End.

  • Private observations.

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