Setting up volunteer registration works the same way as creating a participant ticket. For more details on setting up forms, refer to refer to this article.
Setting Up Roles and Taking Sign-Ups
Log in to your LDT account and navigate to your event dashboard.
Then, select Volunteers, followed by Recruitment Setup.
Creating a Volunteer Opportunity
Provide an overall description of the volunteer opportunities, and highlight the benefits of the roles and outline the responsibilities. This will appear on your event page on Let’s Do This.
Defining Volunteer categories
Under the 'Categories' tab, set up general types of roles available, such as "Medal Presenter" or "Check-In Assistant." You can add specific roles in the next tab.
Setting your Volunteer roles
Under the 'Roles' tab, add detailed descriptions and any necessary requirements for each role, such as the time slots for this specific role.
Setting Up Sign-Up Forms and Questions
Create a list of questions for volunteers to answer when signing up (e.g., availability, relevant experience).
By default, the sign-up form will ask for:
Mandatory fields: First name, last name, phone number, participant email, email opt-in.
Optional fields: Confirm email, gender, date of birth, address, emergency contact.
You can customise these fields under the Sign-Up Questions tab and create new questions as needed.
Finally, under the Sign-Up Forms tab, you can assign questions to create new forms, and assign forms to certain roles. That way, you have the flexibility to ask different questions based on which role the volunteer is signing up for.
For more information on how forms work on Let's Do This, see customising your booking form fields
Setting up Capacities
For each Volunteer role you can set up a capacity by heading to the capacities section. Select the role, set your capacity & confirm.
Publish Roles and Sign-Up Forms
Under each booking form, enable the Booking Enabled toggle so participants can view and sign up.
Once live, monitor the sign-ups through the dashboard under the Sign-Ups tab in the navigation menu.
Volunteer Management will soon enable you to allocate and move volunteers between roles, streamlining post-sign-up tasks and ensuring you are ready for event day.
Advertising Volunteer Roles
Each volunteer role has a unique link that you can share directly with potential volunteers or embed on your website.
To find the link, go to Volunteers on your dashboard and select Recruitment Setup.
Copy the volunteer page link & use this on your website or marketing.