Meeting Application step by step

To get started on the adventure of completing the Application and Landing Page for your event, first follow the 3 steps below:

If any of the content or words are incomprehensible to you - take a look at our Meeting Application System Dictionary.

The first step in creating the Application and Landing Page for your event is to select the language. Under Create>Basic info you can add language layers to your Application. Systemically added and selected as default is English. If you are organizing an event for English-speaking participants or English will be the main language of communication, it is best not to change the default language layer of the Application.

When preparing several language layers of the Application content, keep in mind which one you choose as the default. If the content is not available in the language the user has set on their phone, the content selected as the default language layer will be displayed to them. In a situation where the user has the phone's language set to be the same as one of the added language layers, the App will automatically adjust to the phone's settings and display content in that language.

To add a new language layer, click + on the top bar and select a language from the drop-down list:

In the upper right corner of the window, by clicking the flag icon, you can select the language for the content displayed in the Administration Panel from the drop-down list:

NOTE!

Selecting the language of the Administration Panel does not affect the language of the Application and Landing Page.

The next step to create your event's Application is to enter basic data, such as its name, description, date, address and time zone. The data you enter will be visible in the Application in the Event Info module.

Make sure to complete all fields marked with an * - these are mandatory fields. The remaining information is not required, but it is recommended to fill them in.

You can add and edit basic data during the creation of the Application, as well as after its publication.

NOTE!

Selecting the correct time zone ensures the correct operation of the event agenda, PUSH notifications and other time-based features of the Application, e.g. Event Agenda.

The Administration Panel allows you to personalize the appearance of the Application by setting the color scheme of selected elements, adding a banner and an event logo. Personalization of the Application ensures its unique appearance and consistency with the visual identity of the brand and/or event.

You can choose our prepared color suggestions or create your own. To personalize the colors, press on the desired window and enter the color number in hexadecimal notation (HEX code e.g. #000000 meaning black):

PRO TIP

You can generate HEX codes for any colors here.

The Application allows you to add your own logos and personalized banners. To add graphic files, press Browse for File or drag an item from disk into the designated field:

Event logo - once added, it displays in a square. A correctly prepared file should meet the following conditions:

If you choose to insert the logo in PNG format with a transparent background, please note that the main color of the event will be visible in the Application menu under the logo. If you want to maintain the legibility of the logo, make sure this is the effect you expect:

Banner - added in the Basic Info section, it will display in the background of the Event Info module in the Application. The App does not crop images, so it is important to keep the proportions correct. When designing the banner, take into account that part of it will be obscured in the App by the event logo. The prepared banner should meet the following conditions:

Landing Page Banner - every project created in our system can also receive a Landing Page dedicated to it. By default, it displays the same banner that was inserted into the Application, but it can be converted into a larger file more suitable for the website format.

To add a banner to your website, go to the Landing Page tab and add the banner using the Browse for File button or by dragging the desired graphic into the designated field:

The Landing Page banner should meet the following conditions:

For more information on the dimensions of graphic content throughout the Application, see the article Graphics specifications.

Decide who should see your event. As an event organizer, in section Create>Access, you can choose from a list the appropriate level of security for access to the Application - from open, to completely closed.

Regardless of the access option you choose, additional participant verification can be provided by securing the Application by assigning it an access code, which is a password that must be entered to see its content. To learn more about what options are available, read the article about Application access settings.

In the Create>Access section there is an option Optional: Ticketed Event - turn it on if entry to your event will require a ticket, the purchase of which will be possible through Meeting Application cooperation. Then go to the Tickets tab and fill in all the details. Learn more about tickets in the article Tickets.

Once you've completed the basic info, personalized the look of your Application and set up event accessibility, you can move on to adding individual modules. Under Create > Components, you can add available modules, such as Agenda or Speakers, for example. In the Module Descriptions article, you will find brief descriptions and information about all the modules available in our system.

To add a specific module, click the + icon next to its name:

The added modules will appear in the My Components section on the left side of the screen as a menu. To change their order, drag any module and swap its place with another module. You can add as many modules as you want, and you can also duplicate some of them.

Sections determine which modules are included in which package you can purchase from us.

Already at this point you can see what your Application looks like. You can learn more about it in the article: Check out your Application.

If you have already added all the modules, go to the next tab - Content, which allows you to complete and edit them. Before you start filling in the modules, add tags that will facilitate the further process of creating the Application. To do this, go to the Tag Database module and add User Groups, User Tags, Agenda Places, Agenda Path and Exhibitor Tags - depending on your needs and the modules you have added:

Learn more about adding tags in the article Tag Database - Application content management

If you want to see how the Application and Landing Page of your event can look like, check out our demo event. In it you will find the individual modules filled in, which will help you to prepare the content for your Application properly. Scan the QR code below on the Meeting Application mobile app, and also check out the Landing Page:

Have a successful event with Meeting Application!