Who this is for: studio operators (admin panel) · Product: Podyx V2
An admin booking is one you create on the client's behalf. Someone calls, walks in, or negotiates something over email, and you put it into the system yourself. It keeps every booking inside Podyx, which is what makes your calendar, your reporting and your invoicing trustworthy.
🎥 Watch the walkthrough
🔧 Where to create one
From the Sessions tab, from inside an individual session, from a client profile, or straight from the calendar by clicking an open slot.
🛠 What you can set
The client's email and full session details
A price override, when you have agreed something different
A note for context
Whether to send a payment link, and how long it stays valid
Whether to issue an invoice
Any guests and a promo code
🔓 Admin bookings ignore client constraints
This is the detail worth knowing: when you book as an admin, the picker bypasses the cutoff and buffer rules that apply to clients. So you can squeeze in a same-day session that your booking page would have refused, or place something inside a buffer window when you know the room is genuinely ready.
⚠️ Useful power, worth respecting. The buffer exists because your turnaround does. Overriding it occasionally is smart, doing it habitually just moves the stress onto your day.
👋 The client is not registered yet
You can invite them directly from the CMS so they can sign up, then add them to an admin booking or a bundle. Nobody has to be turned away because they do not have an account.
🧠 Why it matters
Nothing lives outside the system, so your calendar and reports stay accurate.
You can say yes on the phone and take payment afterwards through a link.
Negotiated deals stay tidy, with price overrides recorded rather than remembered.
✅ Summary
Create admin bookings from Sessions, a client profile or the calendar. Add the details, override the price if you agreed one, and send a payment link with an expiry rather than chasing money later. Remember that admin bookings skip client cutoffs and buffers, which is helpful when used deliberately.
Related: Sessions · In-app Calendar · Clients · Booking Rules