Who this is for: studio operators (admin panel) · Product: Podyx V2
Sessions is your operational view: who is booked, when, what status they are in, and what needs doing. Its sibling tab Purchases covers the financial side. If the question is about people and time, you are in the right place.
🎥 Watch the walkthrough
🔧 Where to find it
Admin Panel → Sessions
🔍 Find the session you need
Filter by upcoming or past.
Search by username or customer ID.
Export to CSV for reporting or for anything you want to work through in a spreadsheet.
Approve or decline a booking request directly from the list. Requests waiting for approval show an Approve button inline, so you do not need to open the session to act on it.
Studio tour bookings also appear in the Sessions list alongside regular bookings, giving you one place to track all upcoming visitors.
➕ Create an admin booking
An admin booking is one you make on the client's behalf, for the person who called you or walked in rather than booking online. Create one from the Sessions tab or from inside an individual session. You can set:
The customer's email and the session details
A note for context
Whether to send a payment link, and how long that link stays valid
Whether to issue an invoice
Any guests attending
A promo code
👋 The client has not registered yet
You can invite a client directly from the CMS so they can sign up first, then add them to an admin booking or a bundle. No more asking someone to go and register before you can help them.
📼 Past sessions
Open a past session to see its status, the purchase details, the session details, and to reach the collaboration area where you share files and run the review loop with that client. You can also add additional services, send a payment link, and add notes or guests from the session view.
Each session carries its own booking note and form answers. For multi-session bookings, every individual session has its own set, so you can add different notes or review different form answers for each date in the same order.
🧠 Why it matters
Nothing lives outside the system. Phone and walk-in bookings are tracked like any other.
You can take payment later without losing the booking, using a payment link with an expiry you control.
Every session carries its own history, notes, guests, files and all, so you are never rebuilding context.
✅ Summary
Sessions is where the day-to-day happens. Filter and search to find a booking, approve or decline requests directly from the list, create admin bookings for clients who did not book online, invite unregistered clients straight from the CMS, and open past sessions to deliver files. Studio tour bookings appear here too. For money questions, use Purchases instead.
Related: Purchases · Clients · Guests · Collaboration · Studio Tour