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What verification level do I need?

Updated today

All private documents can be signed using the advanced digital signature. ‘Private documents’ are all documents that are not subject to statutory formal requirements, and include many types of notarial or accountancy documents.

An advanced digital signature is legally just as valid as a signature on paper. Signatures via Signhost are always advanced.

Read more about the e-signature and it's legal requirements:


Verification Methods

Additionally, you can add an extra verification method during the signing request. Verification methods are useful for automatically mitigating certain risks. Below are some examples of verification methods:

Advanced Verifications

Standard Verification (Consent, Scribble, SMS)

Contracts and quotes (a stricter control might be necessary depending on the order size).

  • With Consent, the signer is asked to click a "Sign" button. This confirms their digital signature of the document(s).

  • With a Scribble, the signer is asked to enter their name and place a scribble during the signing process.

  • With SMS Verification, the signer receives an SMS at the pre-provided phone number with a code that needs to be entered.

iDEAL Payment (1 cent):

  • Confirms control over the bank account during signing. Indicates that someone has access to a specific account.

  • Provides bank account details and the name of the account owner.

  • Can be used by personal (individual and/or) and business accounts (if iDEAL is active for the account).

iDIN:

DigiD:

  • Verifies the Citizen Service Number (BSN).

  • Exclusively available as verification for (semi-)governmental organizations.

itsme Identification

  • Can be completed via the itsme app.

  • Returns the signer's phone number.

Qualified Verifications

itsme Qualified (via CSC Qualified):

ZealiD (via CSC Qualified):

  • Can be completed via the ZealiD app.

  • Applicable within the EU and can place a qualified signature.


Exceptions

Some organisations do not yet have the infrastructure to receive digitally-signed documents. These include the Employee Insurance Agency (UWV) for target group statements, or the Dutch Tax and Customs Administration (Belastingdienst) for dating deeds of pledge. For more questions regarding document types, please do not hesitate to contact us!

An overview of some of the document types that our customers sign with Signhost:

  • Employment contract: Standard verification

  • Contracts, quotes: Standard verification. Depending on the scope of the document, stricter verification may be selected.

  • Processor agreements: Standard verification

  • Payroll deductions form: Standard verification + SMS

  • Transactions, confidentiality agreements, etc.: Standard verification

  • Target group statement: digital signature in own archive, however the Employee Insurance Agency (UWV) always requires a pen-and-ink signature on paper.


Contact

For more information or specific questions, you can always contact our team via chat or at sales@signhost.com.

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