Once the job has been marked as complete, the next step is to handle the invoice.

Here, you have the option of selecting 'no invoice required' or 'add invoice'.

If you do not need to attach an invoice, for example it was handled externally to Street, you can select 'no invoice required' which will prompt you to confirm that you want to close the job. If you proceed, the job status will be updated to 'closed' and you are finished with the maintenance job workflow.

If an invoice is required for the job, click 'add invoice' to continue the workflow and add the invoice from the contractor.

The first step is to upload the contractor invoice file itself. While this step is optional, it is recommended as it will store the invoice against the job should you need to refer back to it and it makes the process of adding the invoice details easier as Street AI Document Reader will read the document and pre-populate those details, saving you time.

If you added a quote from this contractor, you will see that instructed quote amount on the right hand side for informational purposes.

Whether the invoice details are AI generated from the invoice file or manually input, you can choose the VAT rate for that contractor. For example if they are not VAT registered, you can enter the amount and set VAT rate at 0%.

It's worth double checking these details to ensure everything is correct.

The commission field will only show if you manage your client ccounting through Street. If you do not manage your client accounting in Street, you can skip this step.

The value entered in the commission field will be deducted from the total amount (Net + VAT) that is paid to the contractor, by adding a charge on their contractor ledger.

If you enter a commission value here, it will not be visible to the landlord on their payment advice or statements. For example, a maintenance cost of £100 with a £10 commission would show on the landlord payment advice and statements as £100.

However the commission breakdown will show on the contractor statement, showing their

The 'select payment method' option is used to highlight where payment for this job is coming from (rent deduction, owner direct, tenant or agent).

If you do not manage your client accounting in Street, this field is purely an informational box.

If you do manage your client accounting in Street, the option you select here will directly relate to how that money is charged against the relevant ledger.

If you choose 'rent deduction', a charge will be added to the owner ledger which can then be allocated to when rent has been receipted in.

If you choose 'owner direct', there won't be any charges added to any ledgers. This option should only be used when the owner has paid the contractor directly, which does not need to be logged in Street.

If you choose 'tenant', a charge will be added to the tenancy ledger which can then be allocated to, once the money has been receipted in from the tenant.

If you choose 'agent', a charge will be added to the agency ledger which needs to be manually allocated to.

Once you have added the invoice details, you can edit the details by clicking the three dot menu in the Invoice Payment section and selecting edit invoice. From here you can change the invoice file, amount and commission fields. Alternatively you can void the invoice entirely which will remove the details and take the job back to the stage of adding an invoice / no invoice required so you can re add it.

If you have added the invoice, the final step is to mark the job as paid.