We’ve got some big updates this week to help you work faster, smarter, and with more control.
Here’s what’s new:
1. Table improvements (Video)
New columns for Pickup & Delivery details
You now have more granular control over what pickup and delivery information you can see on the table.
New available column options:
Pickup / Delivery location name
Pickup / Delivery address
Pickup / Delivery City
Pickup / Delivery State
Next stop column (view the next upcoming stop for a trip or order)
Expandable & Collapsible tables and rows
Expand or collapse trips or orders to see individual stop breakdowns to quickly check progress or stop details.
How to use it:
Click the arrow icon next to a trip or order row to expand stop level details
Use the arrows in the table header to collapse all or expand all rows on your table
From the trips table, you can now update stop statuses directly after expanding a trip, making it easier mark pickups or deliveries as complete
2. Driver pay & Settlement updates
Manage driver default pay (Video)
You’ll now see a new “Pay” tab in each driver’s profile, giving you a centralized place to manage driver-specific pay settings. You can manage default pay for each driver, and these defaults will automatically flow into settlements to reduce manual entry.
Trip pay defaults: These defaults will be applied to every trip assigned to a driver - ideal for recurring trip based compensation.
Period pay defaults: These defaults will apply once per pay period - perfect for standard deductions or reimbursements like insurances, bonuses, or per diem.
Trip expenses on settlements (Video)
Expenses added at the trip level or the expense table flow through directly into settlements.
If you’ve added an expense to a trip (e.g. a car wash, toll, or fuel reimbursement) and assigned it to a driver, it will now automatically appear in their settlement as a deduction or reimbursement.
You can also manually add one-off expenses while editing a settlement, but this update helps ensure what’s tracked on the trip makes it into payroll without extra effort.
3. Fuel tracking updates
WEX, EFS & FleetOne Fuel Integration (Video) (Pro tier)
You can now connect your WEX, EFS, or FleetOne fuel card accounts directly to Truckbase. No more uploading spreadsheets—fuel transactions will now sync automatically every 15 minutes.
Key highlights:
Set up your integration in Settings > Invoicing & Accounting.
Transactions sync automatically in the background or can be synced manually.
Fuel cards can be assigned to both drivers and equipment.
Step-by-step guide to get integration set up.
Please contact support@truckbase.com to get set up.
Fuel table updates
We’ve made the Fuel table more flexible and easier to manage:
New Filters to help you quickly find specific transactions
Manual Entry: Add a fuel transaction directly in the table—no CSV needed
Delete Transactions: You can now remove multiple entries if needed
Updated CSV template: If you continue to use fuel imports, note that new columns have been added to the template
4. Customize Your Invoice Email Template (Video)
You can now edit the default body text of the emails used when sending invoices.
How to set it up:
Go to Settings > Invoicing & Accounting.
Scroll to the bottom and locate the Invoice Email Template section.
Enter your desired default message in the body field.
Click Save Changes, and this email body will apply to all invoices going forward.
5. Quick Notes Feature (Video)
Add Quick Notes on Drivers, Trucks & Trailers
You’ll now see a new “Notes” column on the Availability Table.
Quickly jot down key info for your team, like:
“This truck needs maintenance after this route.”
“Driver is only available for local pickups this week.”
“Trailer out for inspection – do not assign.”
Notes are only visible at the Availability table and Calendar view for now, and only live at the driver and equipment level (not at a trip level).
6. New Clear Driver Pay Warning (Video)
We’ve added a new confirmation modal to help prevent accidental changes to calculated driver pay.
When you edit an order or trip that has already calculated driver pay, you’ll now see a prompt letting you know that your changes will clear existing driver pay values.
This modal appears when you make edits that affect pay, including:
Changes to stops (adding, removing, or reordering)
Changes to order rates
Changing the assigned driver
Adding a team driver
You’ll be given two options:
Clear & Proceed – Your changes will go through, and pay will be reset (you’ll need to recalculate driver pay)
Cancel – No changes will be saved, calculated driver pay will remain as is
7. BorderConnect Integration (Pro tier)
Carriers operating between the U.S. and Canada can now use our BorderConnect integration to generate and send customs manifests directly from Truckbase.
Easily send manifests from the Trip Overlay or Dispatch Table
Track manifest statuses: Submitted, Accepted, or Rejected
Ensure driver, equipment, and port-of-entry details are filled in for successful submission
Step-by-step guide to get integration set up.
Please contact support@truckbase.com to get set-up.
8. QuickBooks Desktop Integration (Pro tier)
You can now sync invoices from Truckbase directly into QuickBooks Desktop—no more manual CSV uploads.
Set up the connection from the Invoicing & Accounting settings
Configure field mapping using our provided QBD object IDs
Sync invoices manually or let Truckbase do it for you overnight (as long as QuickBooks Desktop is open)
Step-by-step guide to get integration set up.
Please contact support@truckbase.com to get set-up.
🛠️ Scheduled Maintenance: Monday, May 12 @ 11pm ET
We’ll be performing scheduled maintenance on Monday, May 12th at 11:00 p.m. Eastern. You may experience up to 30 minutes of downtime during this window.
We recommend completing any time-sensitive actions before that time. Thanks for your understanding!