Managing Multiple Listings: Organization & Best Practices

Whether you manage several units in one building or properties across multiple cities, these tools can help you save time and keep your listings accurate.

To manage your portfolio:

From here, you can view all of your properties in one place, including both published and draft listings.

You can also quickly review important listing information, including:

The Tags feature makes it easy to categorize and sort properties using a system that works for your business.

You might create tags based on:

Examples include:

You can add multiple tags to a single listing when needed.

To add or update a tag:

Important: Make sure you click the + icon after entering each tag, or it may not save.

Using consistent tag names across your portfolio makes properties easier to find and manage.

For simple updates, you don't always need to open the full Listing Editor.

From My Listings, hosts can quickly update available fields such as:

Click the field you want to change, enter the updated information, and save.

Quick Edit is especially helpful when managing a large portfolio and making small changes to individual properties.

If several properties need the same update, use the Bulk Edit feature instead of editing each listing individually.

To use Bulk Edit:

Depending on the available options, you can bulk edit:

Before saving, double-check that you've selected the correct listings. Bulk changes may affect every property selected.

For more detailed updates:

The full Listing Editor allows you to update information such as:

After making changes, save and publish your listing when prompted.

Hosts with multiple listings should regularly review their calendars to make sure availability is accurate.

For quick, individual date changes:

Host Dashboard → Calendar

For longer date ranges:

Listings → My Listings → Three dots → Calendar

From there, select a start and end date to block a longer period.

You can also manage longer availability periods through the full Listing Editor.

If you manage properties on other platforms, consider using:

These tools can help keep supported listing information and availability updated across platforms.

Hosts managing larger portfolios can use a CSV file to upload multiple listings.

Go to:

Listings → CSV Upload

From there:

CSV upload can save time when adding multiple properties that aren't already connected through a supported integration.

If your properties are already managed through Airbnb or a supported Property Management System, connecting your account may be more efficient than manually recreating each listing.

Vidle Housing currently supports direct integrations with:

Rentals United and Guesty are coming soon.

Depending on the integration, supported information may include:

Go to:

Listings → Integrations

to view available connection options.

If your listings are connected to a PMS or external platform, certain information may continue to sync and overwrite manual changes made directly on Vidle Housing.

For example, if your PMS sends a nightly rate, Vidle Housing may use that rate to calculate a monthly price. This may not always reflect the monthly rate you want to offer healthcare travelers.

To manage certain information directly on Vidle Housing:

For example, locking Pricing allows you to set and manage your own monthly rate directly on Vidle Housing.

For hosts with many properties, a consistent naming system makes listings easier to identify.

Consider using internal listing names such as:

Your internal name is for your own organization, while your public-facing listing title should be written to appeal to travelers.

For example:

Internal Name: 123 Main St – Unit 201

Public Listing Title: Quiet Furnished 1BR Near Medical Center | Parking + W/D

A consistent naming system is especially helpful when communicating with Support or managing multiple reservations.

When managing multiple units, outdated check-in instructions can easily create confusion.

Regularly verify:

If several properties share the same instructions, use Bulk Edit when appropriate.

Always double-check that property-specific information is accurate before applying the same instructions to multiple listings.

Check your My Listings page regularly for properties still in Draft.

A listing in Draft won't appear in traveler search results.

If a listing should be active but remains in Draft, open it and review the required information.

If the Publish button is gray, hover over it to see which required fields are missing.

To keep your listings organized:

A well-organized portfolio is easier to manage and helps ensure travelers receive accurate information throughout the booking process.