ClassCover’s Payroll Report helps you track casual bookings and streamline your payroll process – providing a clear, automated way to handle hours, classes covered, and absence reasons in one Excel file.
Why It’s Important
Simplifies payroll by aggregating casual names, hours worked, classes covered, and absence reasons into one export
Supports accurate reporting and reduces manual errors
Helps integrate with your school’s payroll systems
How to Download a Payroll Report
Note: This feature is only available on the desktop version of ClassCover.
Go to ‘Reports’
In the left navigation menu, click ‘Reports’, then select ‘Payroll Report’.
Set Your Date Range
Select the start and end date for your pay period to capture all relevant bookings.
Download the Report
Click ‘Download Report’. The payroll report will be generated as an Excel spreadsheet and includes a list of casuals booked during the specified date range as well as:
Teacher registration number
Date and Time booked
Class covered
Teacher covered + absence reason
The number of hours worked
Example of Payroll Report
Maximise the Report's Use
Custom Payroll Fields: Set up custom payroll fields and align absence reasons with your internal codes for consistency
Use Relevant Booking Types: whether it's a flexi booking, regular booking or pre-confirmed booking, ensure all hours are accurately logged.
Best Practices for Payroll Maintenance
Inform Staff of Required Fields: Ensure all staff members responsible for creating bookings know which fields must be completed. This helps support both smooth booking workflows and accurate reporting.
Log All Bookings: All bookings should be recorded in your ClassCover calendar. Even if a booking was made over the phone or in person, logging it through ClassCover as a Pre-Confirmed Booking ensures your payroll report is accurate.
Complete Records = Less Hassle: Managing all bookings through your ClassCover calendar ensures nothing is missed – saving time and reducing errors come payroll time.
Need Help?
If you have any questions or need further assistance, feel free to contact our support team via Chat in the app or email us at support@classcover.com.au – we're always here to help!