ClassCover’s payroll report makes it easy to keep track of casual bookings and streamline payroll processing. The report pulls together key details like casual names, classes covered, hours worked, and absence reasons into one exportable spreadsheet—helping you stay organised come pay time.
To get the most out of the payroll report, you can also customise a few settings to better fit your school’s processes. By setting up custom payroll fields and aligning absence reasons with your internal codes, you’ll reduce manual admin and make the report more relevant to your school’s needs.
Setting Up Custom Payroll Fields
Before using the payroll report, it's a good idea to set up custom fields tailored to your school’s specific needs. To help you get started, check out our guide on personalising ClassCover to suit your school’s requirements.
How to Download a Payroll Report
Note: This feature is only available on the desktop version of ClassCover.
Go to ‘Reports’
In the left navigation menu, navigate to ‘Reports’ and select ‘Payroll Report’.
Input the Date Range
On the Payroll Reports page, you’ll be prompted to input the date interval (pay period) for which you want to generate the payroll report.
Download the Report
After entering the desired date range, click ‘Download Report’. The payroll report will be generated as an Excel spreadsheet.
The report will include the names of the casuals booked during the selected date range, along with all relevant booking information.
This includes details like the teacher registration number, class covered, teacher covered, and the number of hours worked.
Example of Payroll Report
Tips for Maximising Payroll Efficiency
Inform Staff of Required Fields: Make sure all users responsible for bookings are aware of the fields they need to complete. You can use our Broadcast Message feature to help with this.
Log All Bookings: Even if a booking was made over the phone or in person, logging it through ClassCover as a Pre-Confirmed Booking ensures your payroll report is accurate.
Complete Records = Less Hassle: By consistently using your ClassCover calendar to manage all bookings, you’ll avoid payroll headaches and save time in the long run.
Need Help?
If you have any questions or need further assistance, feel free to contact our support team via Chat in the app or email us at support@classcover.com.au – we're always here to help!