Booking casual staff for recurring shifts is easy with ClassCover’s Repeating Booking feature. This tool allows you to set up multiple bookings at once, saving time and eliminating the need to create multiple bookings individually. Repeating bookings is perfect for covering professional development days or regular leave for teachers, helping your admin team save valuable time.
Available through Pre-confirmed Bookings, this feature can only be used for casuals marked as available. However, it’s important to note that before you book a casual for multiple dates, make sure you’ve had verbal confirmation of their availability.
When Should I Use a Repeating Booking?
Repeating bookings are ideal when:
You’ve spoken directly with the casual and confirmed their availability for all proposed dates
You’re covering a long-term or recurring timetable (e.g. covering leave for teachers)
You want to save time by setting up multiple bookings at once
How to Set Up a Repeating Booking
Note: This feature can only be used with casuals who are currently marked as available or who haven’t yet indicated their availability.
To get started:
Go to the Booking tab and select Pre-confirmed Booking.
Locate the casual you wish to book.
Select the date you want the first booking to start from.
Click the Repeating Tab:
Next, nominate the frequency for the booking.
Daily:
Choose the Start Date.
Weekly:
Choose the Start Date.
Select weekly from the ‘occurrence’ drop down menu.
Choose whether you want the booking to repeat every 1 week or every fortnight.
Select the day/s of the week you want the booking to repeat on (e.g., Tuesdays and Thursdays).
Monthly:
Choose the Start Date.
Choose whether the booking will repeat on a specific date each month (e.g. the 10th of every month) or a specific day of the week (e.g. the 2nd Monday of each month).
Select when the booking will end: At the end of this year, after a selected number of occurrences or on a specific date.
Click Review Occurrences
You'll be shown a summary of all the bookings based on your selected dates:
Review each occurrence to make sure they align with your needs
If any date clashes with a change in the casual’s availability, you’ll be notified
Once you’re happy with the schedule, confirm the bookings
These will then be added to your school’s calendar and appear in your Bookings History.
Key Points to Remember
This feature is only available through Pre-confirmed Bookings
Can only be used for casuals marked as available
You must speak with the casual first before booking them for multiple dates
Repeating bookings help save time and ensure consistency
Availability conflicts will be flagged before confirmation
Casuals receive notifications and see the bookings in their calendar
Currently available only on the desktop version
Optimising Your School’s Calendar for Better Scheduling
After creating your repeating bookings, you can easily view them in your school’s Calendar. To get the most out of your Calendar, it’s a good idea to remove any cancelled bookings, add external events, and customise any settings you need to. For detailed tips and guidance, check out our full article on refining your school calendar on ClassCover.
Need Help?
If you have any questions or need further assistance, feel free to contact our support team via Chat or email us at support@classcover.com.au – we're always here to help!