INTRODUCTION
Feature Summary: Customize how events appear on the Member Portal and manage details such as notification preferences for sign-ups and withdrawals.
Use Cases: Adjust these settings to control event visibility for members and determine which system users receive notifications when a player registers or cancels an event.
PREREQUISITES
Before completing the Additional Setup for an event, make sure to set the registration restrictions during the initial event creation.
SETUP REQUIREMENTS
Log in to the admin dashboard.
Click EVENTS on the side menu.
Click CREATE EVENT or navigate to edit an existing event. Note: if you are editing an existing event, this information can be found under the General Info tab.
Scroll down the page and click the Additional Setup tab.
Fill in the fields (see below).
Click Save Changes.
Additional Setup
Is Featured? - When an event is marked as "Featured," a tag will appear on the Member Portal. Players can also use the "Sort By" filter to view Featured events first, making them easier to find at the top of the event list. See screen shots below under User Perspective.
Allow Members To Register Till Event Ends? - If enabled, the registration window remains open until the event end time.
Disclosures - Optionally, attach a disclosure form to this event. Click to learn about disclosures.
Revenue Category - CourtReserve will automatically apply a revenue category based on the Event Category. If you’d like to use a different revenue category, you can select it here.
Hide Event on Event List and Calendars - If enabled, CourtReserve will hide this on the Member Portal Event List and Event Calendar.
What System Users Receive Notifications for this Event - Click the field and choose which system users should receive event notifications. Unless you select "Nobody," CourtReserve will automatically send notifications to the selected users when a player registers, withdraws, or when an event is auto-canceled due to low registration.
FEATURE USAGE - USER PERSPECTIVE
When a player views the event list, a “FEATURED” tag will appear on any event marked as featured by a system user. Players can also use the “Sort By” filter to view only Featured Events.
FEATURE USAGE - ADMIN PERSPECTIVE
If the system user enables notifications, designated users will receive an email when a player registers for or withdraws from or auto-cancels an event.
