By integrating with your social secretary, we ensure the mobility budget of your employees is treated correctly and automatically from a payroll perspective. Saving you hours of administration.
How to download or send a payroll export
Approve all pending expenses first. Pending expenses won't be included in the export
Once that's done, navigate to your Payroll module in the left side bar
In your top right corner, click on the Run a new payroll file button
Indicate the payroll period. This will filter on all expenses that have not yet been sent to your payroll, up till your selected month
Select the employees and expenses you want to include in your export
💡 Tip: you can double-check an employee's expenses by clicking on the line. This will show you all expenses that have not yet been sent (and should be)
If there's an active integration between Mbrella and your social secretary:
Click on 'Download in social secretary format'
Save this .txt file on your computer
Connect to your payroll tool and upload the .txt file
Or:
Click on 'Send to my social secretary'
All done! Your expenses are automatically pushed to your social secretary
If there's no integration between Mbrella and your social secretary (your Mbrella account manager will tell you if this is the case):
Click on Export to CSV and you'll land on your Payroll export history
Open the menu of the payroll period you want to download and click on Download CSV
Send this CSV file to your social secretary. Or add the budget amounts to your payroll management tool using the mobility budget pay code.
This is how the CSV file looks like:
Once exported or sent, an expense's payroll status will change from Pending to Sent. You can see this as the Payroll status on an expense's details. Read here how.
☝️ Attention: you can only send 1 export per payroll period. If you need multiple exports per payroll period, reach out to us in the chat and we'll help you out.
Which expenses are included in the export?
Any expense with payroll impact:
Approved expenses that need to be reimbursed to the employee
Approved expenses that require a tax declaration
Of course, we filter out any expenses that were already sent to the payroll.
How to view your payroll export history
Navigate to your Payroll module in the side bar and click on Export
Here, you have a list of all payroll exports. You can download them and see what was exported
You want to cancel a payroll export?
Unfortunately, you can't do this. You need to reach out to one of our support agents. They will check with you if it's the right thing to do. If yes, they will do it for you and keep you informed.