Skip to main content

Editing student transcripts

A new student transferred to your school? Amazing! Let’s update their transcript to include their transfer courses.

jmc training avatar
Written by jmc training
Updated over 3 weeks ago

Editing student transcripts in jmc is a simple way to keep academic records accurate and complete. Whether you're building a transcript from scratch for a transfer student or updating records for a long-time student, jmc provides the tools you need to maintain reliable, well-organized records.

To get started, go to Grading > Transcripts > Edit Student Transcripts in jmc Office.

Step One: Select the student to be edited by entering their name in the "Find" field.

Step Two: Click the "Add Record" link to add a course to the student's transcript, or click the "Edit" link next to a course to update its academic details.

Step Three: Select a school year from the "Year" drop-down list to indicate when the student completed the course.

Step Four: Select the term and course from the appropriate drop-down list to include them on the student's transcript.

Helpful Tip: If the course you're looking for isn’t listed in the “Course” drop-down list—or if it’s not offered at your school—click the “Add Transfer Course” quick link and follow the steps to add it to your course list.

Step Five: Select a grade from the "Grade" drop-down list to indicate the student’s level of achievement.

Step Six (optional): Place a checkmark in the "Transfer Credit" checkbox to indicate that the course was completed at a different school.

Step Seven (optional): Enter values in the “Credits Earned Override” and “Credits Attempted Override” fields to adjust GPA calculations—for example, if a student completed only part of a course.​

Step Eight (optional): Place a checkmark in the "Stu In GPA" checkbox if the course should be included in the student’s GPA calculation.

Step Nine (optional): Place a checkmark in the "Stu In GCR" checkbox if the course credits should count toward the student’s graduation credit total.

Step Ten: Enter any course- or state-specific information in the appropriate fields to support accurate state reporting.

Step Eleven (optional): Enter a note in the "Comment" field to add detail to add notes or additional context to the transcript record.


Step Twelve: Click the “Save” or “Update” link to apply your changes, or click “Cancel” to discard them.

Step Thirteen: Click the "Print" button to generate a PDF of the transcript or click the "Export" button to export it to a CSV file.

Did this answer your question?