In this article we discuss how to manage and update Property Statuses.

Statuses allow you to apply certain statuses to your property records. Updating and maintaining property statuses helps you see which phase of the marketing process the records are in and allows you to easily find your leads, or properties with any other status through our property status filter.

Accessing Statuses

You can view all available statuses from the Statuses page, located on the left side bar of your account.

Managing Statuses

From the Statuses page, you can rearrange, create new custom statuses, edit, delete, and make inactive.

REISift Statuses

All accounts come with REISift base statuses. REISift statuses cannot be edited or deleted but can be disabled.

REISift Default Status	Use Cases
Buyer	The owner of the property is a buyer. Phonebook can also be used to manage buyers. For more information on our Phonebook feature please see Phonebook Overview
Buyer Found	A buyer has been found for the property
Buyer Lost	The Buyer backed out or canceled
Closed*	You have closed the property and received your funds
Close Out	Can be used when the property is closed but your team needs to finish up any notes, review the deal, etc.
Cold Lead*	Leads that want to sell property in more than 180 days
Dead Lead*	Leads considered bad leads, seller is unrealistic or the property is just not a good property, the leads “leads” nowhere
DNC	Do Not Call
Follow Up	Can be used if you did not reach the owner during the first attempt, or if the seller has said call back in X days.
Ghosting Lead*	A lead which you have not spoken to over a period of time and have decided to not be considered cold warm or hot, this status is similar to not interested in which it should have a quarterly marketing campaign at minimum
Hot Lead	Leads that want to sell property in 30 days or less
Lead	Seller has expressed interest in selling. Can also use New Lead
Lost Deal	The deal fell through
New Lead	Can be used instead of Lead when an owner expresses interest in selling. After the property becomes a New Lead and you follow up with the owner, can further classify as Cold Warm or Hot and create custom statuses if you choose.
No Contact New Lead*	New Lead has come in and you are trying to connect with that lead to qualify
Not Interested	The owner is not currently interested in selling
Opt Out	Opted out of one form of marketing, for example, a contact may opt out of SMS but this doesn't necessarily mean do not mail
Prospecting	Can be used for "deep prospecting" if you are not able to reach the owner by the end of the marketing campaign
Push Deal	"Push" the offer to officially be accepted
Refer Lead	Referring the lead to another wholesaler, investor, etc.
Sold	Property is sold
Transactions	Property is under the transactions stage can be used for when the property has an accepted offer through to closing
Under Contract	The contract has been executed, or signed by each party
Underwrite	The loan is in the "underwriting" stage
Warm Lead*	Leads that want to sell property in 30 to 180 days

*Note: statuses with asterik * are included in the default account build or for accounts started after 4/16/2025. If you are an existing customer and want to add the default account build please see Unlock the Power of your REISift Account

Creating Custom Statuses

Custom statuses can be used for your different marketing phases to track your call or SMS attempts, for different flip project phases, or you can create statuses for the different departments in your company, such as marketing and acquisitions to simplify who needs to work on the records. These are just a few examples, there are many different possibilities with custom statuses.

A practical example is creating a status called "Exhausted" to categorize records that have either all wrong and dead numbers or have gone through multiple call attempts but there is still no correct number. To do this, navigate to the 'Statuses' page, select 'Create Custom Status,' name it "Exhausted," and assign a unique color. Once created, apply this status to specific records for better organization.

The amount of custom statuses you can create in your account varies per plan:

Essentials Plan - up to 3 custom statuses
Professional Plan- up to 8 custom statuses
Business Plan - Unlimited

To create a new custom status, click Create Custom Status located towards the top right of the Statuses page.

Next, enter the name of the status and select a color. This will be the color that appears as the background of the status from the Records page. Then click Create Status.

Rearranging Statuses

Statuses can be re-ordered or rearranged by clicking to the left of the status name and dragging and dropping. The order you see on the Statuses page will be the same order the statuses appear in from the drop down menu when changing status.

Editing a Custom Status

To edit a status, click the 3 dots located to the right of Active for the status you want to edit, and select Edit.

Here you can edit the name and/or color of the custom status. When editing a status, the status will be updated for any records that have this status. Next, click Save Status to save your changes.

Deleting a Custom Status

Custom statuses can be deleted by clicking the 3 dots to the left and selecting Delete. If there are properties associated with the status you are attempting to delete, the status will be removed from these properties and the records will have no status.

When deleting a custom status with properties associated with it, you will need to confirm you want to delete by typing in Delete Forever, then selecting Yes, delete it.

Disabling a Status

If there are any statuses you do not want to use, you can make them inactive. Inactive statuses cannot be applied to records and will not appear.

To disable a status, clicking to the left of the toggle located next to Active.

Applying Statuses to Records

Statuses can be applied to records from within an individual record, in bulk from the records page on upload, or through our integrations.

Updating Statuses Manually in REISift

To update a status manually, go to the Records page and open the record you want to update. Next, select the status from the drop down menu located towards the top right of the Property Details page.

Updating Statuses on Upload

To update a status on upload, include a Status column in your csv and map this column to the Status field on upload.

When uploading to a custom status, the status will need to be created in your account first. If you're needing to update existing records, choose Update data and Updating Property Status. The options under update data update existing properties only. This will not add new property records to your account.

If you're uploading to both add new records and update the property status for existing records, choose Add data and either add to a new or an existing list. This option will add new property addresses to your account, and update the existing records.

Need more help uploading? Check out our Uploading Data articles.

Updating Statuses through Integrations

Statuses can also be updated through Zapier or our direct integrations. All plans come with Zapier access, so you can set up zaps to update statuses in REISift from another platform. Please see Zapier Integration for more information on connecting Zapier with your REISift account.

If you are on our Business plan, statuses can be updated through our direct inbound integration with Calltools or Readymode. Calltools and Readymode will set up the inbound integration for you. For more information on integrations, check out the Integrations section in our Help Center.