How do contractor ledgers work in Street
Street makes it easy to track and manage your contractor's accounting. Each contractor will have a unique ledger for their company. This enables you to keep an accurate record of incoming and outgoing money for that contractor, regardless of where money has been paid from.
How to access a contractor ledger
The easiest way to access a contractor ledger is to head to the Contractor page - either by searching their company name in the global search bar at the top or by clicking into the Contractors tab on the left side panel and selecting from the list.
Once on the Contractor page, click the Accounting tab.
Contractor ledger page
The Contractor ledger page gives you a breakdown of the company details including the commission as well as the current ledger balance. The commission amount shown is the default commission as set on the company page. However this can be adjusted at individual maintenance job level when needed.
You'll also be able to see jobs awaiting invoice and unpaid completed jobs from their ledger.
Below this is where the Contractor Ledger details are stored. Here you can see a list of entries that are relevant to the contractor such as maintenance payments (being paid into the ledger) and outgoing payments (being paid out to the contractor).
Tip! You can use the search box in the top right of the ledger to quickly find transactions by description.
From the ledger you can use the three dot menu on the right of a transaction to void entries that have not yet been allocated, view invoices and allocate to charges. If you need to view voided transactions, tick the 'show voided entries' checkbox at the top left.
Note - It is not possible to void an entry that has had money allocated to it. For more information on voiding ledger entries, see this help article.
From the view drop down you can view any recurring charges that have been set up for this contractor. From the actions drop down you can add a one off charge, add a recurring charge, add a credit note and export the ledger to CSV.
Note - To access the export to CSV you will need a role with the permission 'Allow this user to export data from Street' enabled.
For more information, see our Roles and Permissions help article.
Contractor Invoices
Each contractor has a dedicated Invoices tab, giving a breakdown of all of their invoices that have been uploaded into Street, either on a maintenance job or manually when adding a charge on a ledger.
This table gives you quick access should a contractor ask for an update on outstanding payments.
Note - The contractor invoices tab will only show for contractors if you manage your client accounting in Street.
Other types of ledgers
If you're looking for help on the various other ledgers, please see the following help articles for Application, Tenancy, Owner and Agency ledgers.
Street is constantly being updated. This can mean that some of these articles become slightly out of date. If you spot something that looks a little bit different to your Street account, please let us know on the live chat so we can get it updated!