Overview
This release gives your teams more control, more accuracy, and less manual cleanup. With improved proposal workflows, smarter automation logic, and cleaner database management, your operations run sharper and faster.
Why this matters: Every minute you spend on repetitive admin work is a minute you're not closing deals or managing projects. These updates cut the busywork.
Admin Updates: More Control, Less Manual Work
1. Proposal Sub-Stages: Drag & Drop
Reorder proposal sub-stages with simple drag-and-drop in the database. The order you set is exactly how sub-stages appear for reps inside proposals.
Pro Tip: Standardize your sub-stage order across the org so every rep follows the same workflow.
2. Manage HVAC Offers from the Database
You can now manage HVAC offers directly from the HVAC Adders section in your database. Select the EPC offer recipient, add amounts, and send offers for HVAC projects — plus retract them anytime from the Project tab.
💡 EPC (Engineering, Procurement, Construction): The company that handles the full installation process for your project.
3. Customer Language-Based Automations
Personalize automations based on customer language. A new "Customer Language" condition is now available under the If/Else block, so your automations can trigger tailored communication by language preference.
Real-World Example: A solar company serving both English and Spanish-speaking customers can automatically send contracts in the customer's preferred language.
4. Perfect Packet Automation Trigger
A new "Perfect Packet" trigger is now available inside automations. This gives admins more control over when tasks, emails, or actions fire based on perfect packet completion.
💡 Perfect Packet: A complete set of all required documents and information needed before a project can move to the next stage.
5. SubHub Sign: AI Document Mapping
Document mapping just got smarter! Click "Smart Map with AI" to auto-map fields to recipients. AI detects required fields, assigns them per signer, and configures dimensions.
Pro Tip: For lengthy documents, a "Map Fields" status will appear once AI processing is complete — no need to wait on the page.
6. Task Fields: Enable/Disable from Database
Admins can now control which task fields appear during task creation. Three fields remain fixed, but all others can be toggled ON/OFF or set as required/not required.
7. Solar Optimizers as New Equipment Type
Optimizers are now an official equipment type in the Solar database. Add SKUs manually or auto-generate with your Account Manager. Sales reps can select an optimizer and quantity directly from the Solar Details section in proposals.
💡 Optimizer: A device attached to individual solar panels that maximizes energy output, especially useful on roofs with partial shading.
8. Disclosure Form Enhancements
Under Add Form Data in the database, you can now select recipients beyond email input fields. Choose org users, customers, or roles who should receive disclosure form emails.
9. View Permissions for Enphase & Concert Users
Enphase Monitoring and Concert users are now assigned View All permissions, ensuring only the correct user profiles can access these sections.
Sales Velocity Updates: Faster Follow-Ups, Cleaner Pipelines
Improved follow-up tracking for faster deal progression
Cleaner pipeline views for better sales visibility
Streamlined proposal workflows to reduce friction
Troubleshooting / FAQ
Question | Answer |
Can't find the drag-and-drop for sub-stages | Navigate to Database → Proposals → Sub-Stages |
AI document mapping isn't working | Ensure you're using SubHub Sign and the document has recognizable field labels |
Customer language condition missing | Check that customer language data is populated in customer records |
Change Log Summary
Change | Details |
Original Title | November 4th 2025 Releases |
New Title | What's New: November 4, 2025 — Smarter Automations, Drag-and-Drop Proposals & AI Document Mapping |
Key Changes | Organized by function, simplified jargon, added real-world examples, defined technical terms (EPC, Perfect Packet, Optimizer) |
Screenshots
