Manage multiple clients following the same training program with Live Programs. Design once, deliver to your entire group, and customize individual modifications as needed.
What are Live Programs?
Live Programs are calendar-based training programs where all assigned clients receive the same workout on the same day. Perfect for group fitness gyms, classes, or any scenario where multiple clients follow identical programming.
Key Benefits
Design once, deliver to many - Create one program for your entire group
Real-time updates - Changes automatically push to all assigned clients
Individual customization - Modify specific clients' programs when needed
Streamlined management - No need to create separate programs for each client
Consistent group experience - Everyone trains together on the same schedule
How Live Programs Work
Program Structure
Calendar-based - Workouts are tied to specific dates (not "Day 1, Day 2")
Automatic delivery - Today's workout appears in all clients' apps automatically
Shared experience - All participants see the same workout for each date
Ongoing schedule - No end date required, continues indefinitely
Client Experience
Each client gets their own CoachRx login
Workouts appear automatically based on calendar dates
Individual progress tracking and results submission
Direct communication with coaches through the app
Step 1: Create the Program
Navigate to Index → Programs
Click "Create Program"
Enter program details:
Program name
Description
Select "Live Program" as program type
Click "Create"
Step 2: Design Your Program Calendar
Open your new Live Program
Use the calendar interface to design workouts
Add workouts to specific dates
Include any notes or modifications
Step 3: Assign Clients to the Program
Click "Assign Program" within your Live Program
Select clients from your list
Choose assignment method:
Manual assignment - Select individual clients
Automatic assignment - Clients assigned when purchasing through storefront
Managing Group Programs
Making Program Updates
For all clients:
Edit the workout directly in the Live Program calendar
Changes automatically apply to all assigned clients
Updates appear immediately in client apps
For individual clients:
Go to the specific client's individual calendar
Make modifications to their personal schedule
Changes only affect that individual client
Best Practices
Plan ahead - Design workouts in advance for consistency
Communicate changes - Use broadcast messaging for program updates
Monitor participation - Use dashboard metrics to track group compliance
Individual attention - Address specific client needs through their personal calendar
Group Management Tips
Client Organization
Use tags to organize different groups or class types
Track compliance through dashboard metrics
Monitor engagement via Activity Feed
Communication Strategies
Broadcast messages to communicate with entire groups
Individual check-ins for personal attention
Group motivation through shared achievements and progress
Program Variations
Consider creating multiple Live Programs for:
Different fitness levels (Beginner, Intermediate, Advanced)
Specific class types (HIIT, Strength, Endurance)
Time-based variations (Morning vs Evening classes)
Storefront Integration
Create a product in Business Suite → Payments
Link to your Live Program during product setup
Set pricing (one-time or subscription)
Build sales page with program details
Enable automatic assignment - clients join program upon purchase
Automatic Client Onboarding
When clients purchase through your storefront:
CoachRx account created automatically
Welcome email sent with app download instructions
Automatic assignment to purchased Live Program
Immediate access to current and future workouts
FAQ
Q: What happens if I need to modify a workout for just one client?
A: Edit their individual client calendar. This won't affect the main Live Program or other clients.
Q: Can clients see past and future workouts?
A: Yes, you can control visibility settings in program settings to show how far back and forward clients can view.
Q: What if a client joins the program mid-cycle?
A: They'll see workouts from their assignment date forward. You can manually assign them to see previous workouts if needed.
Q: Can I run multiple Live Programs simultaneously?
A: Yes, create separate Live Programs for different groups, class types, or fitness levels.
Q: How do I handle different fitness levels in one group?
A: Provide exercise modifications within the workout notes, or create separate Live Programs for different levels.
Q: What happens if I delete a Live Program?
A: Clients lose access to the program. Transfer clients to a new program before deleting.
Q: Can clients communicate with each other?
A: No, client communication is only with coaches. Consider using external platforms for group community building.